Reports
- View an Expense Report
- View Head-Wise Expense Summary Report
- Review an Expense and Its Payment History
- View Expense Inquiry
- Review, Update, or Correct a Voucher
- View Voucher Report
- View Voucher Inquiry
View an Expense Report
How to view an Expense Summary Report in Muhasib ERP?
Overview
The Expense Summary Report provides a consolidated view of all recorded expenses within a selected date range. It enables users to analyze expenses based on Expense Type, Payment Status, and keywords, making it easier to monitor spending, review outstanding expenses, and generate financial reports.
Muhasib ERP allows you to filter expense records before generating the report, ensuring that only the required information is displayed. The report can also be printed for record keeping, auditing, and management purposes.
A finance manager wants to review all unpaid utility expenses recorded during the current month. By applying the appropriate date range, Expense Type, and Payment Status filters, the system generates a report showing only the required records.
Before You Begin
Before viewing the Expense Summary Report, ensure the following requirements are met.
| Requirement | Description |
|---|---|
| Permissions | You have permission to access Expense Reports. |
| Recorded Expenses | Expense records already exist in the system. |
| Expense Types | Expense Types have been created and assigned to expenses. |
Apply filters before generating the report to quickly locate specific expense records and improve report readability.
View an Expense Summary Report
Step 1: Open the Expense Summary Report
Expenses & Vouchers â Reports â Expense Summary Report
The Expense Summary Report window opens.
Step 2: Apply Report Filters
Select the required filters before generating the report.
| Filter | Description |
|---|---|
| Filter by Keyword | Search expenses using keywords such as the Short Description. |
| Expense Type | Display expenses for a specific Expense Type or select All. |
| Date From / Date To | Specify the reporting period. |
| Payment Status | Filter expenses by All, Paid, Partial Paid, or Unpaid. |
Multiple filters can be combined to generate a more specific Expense Summary Report.
Step 3: Generate the Report
Click the Apply Filter button.
Muhasib ERP retrieves all matching expense records and displays them in the report preview.
The Expense Summary Report is generated using the selected filters.
Step 4: Review the Report
Review the generated report to verify that it contains the required expense records.
The Expense Summary Report displays the following information for each expense.
| Column | Description |
|---|---|
| Date & Time | Date and time when the expense was recorded. |
| Short Description | Brief description of the expense. |
| Long Description | Additional information entered for the expense. |
| Expense Type | The Expense Type assigned to the expense. |
| Type Parent | Parent category of the selected Expense Type. |
| Recorded By | User who recorded the expense. |
| Amount (Rs.) | Total recorded expense amount. |
| Payment Status | Current payment status (Paid, Partial Paid, or Unpaid). |
| Total Expenses | Displays the total amount of all expenses included in the report. |
The report displays only the expenses that match the selected filters.
Step 5: Print the Report
Click the Print Report button located at the top-right corner of the window.
Muhasib ERP opens the print preview of the Expense Summary Report.
Review the report and click Print Report to send it to the selected printer.
The Expense Summary Report has been generated successfully and is ready for printing.
Step 6: Close the Window
After reviewing or printing the report, close the Expense Summary Report window or generate another report using different filter criteria.
Result
- All matching expense records are displayed according to the selected filters.
- The report provides a complete overview of expense activity during the selected period.
- Total expenses are automatically calculated.
- The report is available for printing and record keeping.
Best Practices
- Always apply appropriate filters before generating the report.
- Use Payment Status filters to monitor outstanding expenses.
- Review the reporting period before printing the report.
- Regularly generate Expense Summary Reports to monitor organizational spending.
- Print or archive reports for auditing and financial record keeping.
Frequently Asked Questions
Can I filter the Expense Summary Report?
Yes. You can filter the report using Keyword, Expense Type, Date Range, and Payment Status.
Can I view only unpaid expenses?
Yes. Select the Unpaid Payment Status filter before generating the report.
Can I generate a report for a specific Expense Type?
Yes. Select the required Expense Type from the dropdown list.
Does the report show the total expense amount?
Yes. Muhasib ERP automatically calculates and displays the total value of all expenses included in the report.
Can I print the Expense Summary Report?
Yes. Click the Print Report button to open the print preview and print the report.
Related Articles
- Create an Expense
- Update an Expense
- Delete an Expense
- Record an Expense Payment
- Print an Expense Payment Receipt
- View Expense Details Report
Next Step
Continue by learning how to View an Expense Details Report to analyze complete information for individual expense records.
Product: Muhasib ERP
View Head-Wise Expense Summary Report
How to View Head-Wise Expense Summary Report
Overview
The Head-Wise Expense Summary Report provides a summarized view of expenses grouped by Expense Type (Expense Head). Instead of displaying every individual expense transaction, this report consolidates expenses under each Expense Head and calculates the total amount recorded for each category during the selected reporting period.
This report helps finance teams analyze spending patterns across different expense categories, identify major cost areas, and monitor overall expense distribution without reviewing individual transactions.
A finance manager wants to compare how much the organization spent on Utilities, Travel, and Office Supplies during the current month. Instead of reviewing hundreds of expense records, the Head-Wise Expense Summary Report displays the total amount spent under each Expense Type.
Before You Begin
Before generating the Head-Wise Expense Summary Report, ensure the following requirements are met.
| Requirement | Description |
|---|---|
| Permissions | You have permission to access Expense Reports. |
| Recorded Expenses | Expense records exist in the selected reporting period. |
| Expense Types | Expense Types have already been created and assigned to expense entries. |
Use a suitable reporting period to generate a meaningful summary and make category-wise expense comparisons easier.
View Head-Wise Expense Summary Report
Step 1: Open the Head-Wise Expense Summary Report
Expenses & Vouchers â Reports â Expense Summary Head-wise Report
The Expense Summary Head-wise Report window opens.
Step 2: Apply Report Filters
Select the required filters before generating the report.
| Filter | Description |
|---|---|
| Filter by Keyword | Search report data using keywords related to Expense Types. |
| Date From / Date To | Select the reporting period for the summary. |
The report summarizes only those Expense Types that contain expense records matching the selected filters.
Step 3: Generate the Report
Click the Apply Filter button.
Muhasib ERP processes the selected criteria and generates the Head-Wise Expense Summary Report.
The Head-Wise Expense Summary Report is generated and displayed on the screen.
Step 4: Review the Report
Review the generated report to verify the summarized expense information.
The Head-Wise Expense Summary Report displays the following information.
| Column | Description |
|---|---|
| Sr. No. | Sequential number assigned to each Expense Type in the report. |
| Expense Type | The Expense Head under which expenses have been recorded. |
| Type Parent | Displays the parent Expense Type, if one has been assigned. |
| Total Amount (Rs.) | Total amount recorded against the corresponding Expense Type during the selected reporting period. |
| Total Expenses | Displays the combined total of all Expense Types included in the report. |
The report displays summarized totals only. Individual expense transactions are not shown in this report.
Step 5: Print the Report
Click the Print Report button located at the top-right corner of the window.
Muhasib ERP opens the print preview of the Head-Wise Expense Summary Report.
Review the report and click Print Report to send it to the selected printer.
The Head-Wise Expense Summary Report has been generated successfully and is ready for printing.
Step 6: Close the Window
After reviewing or printing the report, close the Head-Wise Expense Summary Report window or generate another report using different filter criteria.
Result
- Expense records are grouped by Expense Type.
- The total amount for each Expense Type is automatically calculated.
- The report provides a quick overview of spending by expense category.
- The report is available for printing and financial record keeping.
Best Practices
- Generate Head-Wise reports regularly to monitor category-wise spending.
- Use appropriate date ranges for meaningful financial analysis.
- Review expense category totals before preparing financial statements.
- Periodically review Expense Types to maintain a well-organized expense structure.
- Print or archive reports for auditing and management review.
Frequently Asked Questions
What does the Head-Wise Expense Summary Report show?
It summarizes total expenses grouped by Expense Type instead of displaying individual expense transactions.
Can I filter the report?
Yes. You can filter the report using Keyword and Date Range before generating it.
Does the report display individual expense entries?
No. This report displays only summarized totals for each Expense Type.
Can I print the Head-Wise Expense Summary Report?
Yes. Click the Print Report button to open the print preview and print the report.
Does the report calculate the overall expense total?
Yes. Muhasib ERP automatically calculates and displays the combined total of all Expense Types included in the report.
Related Articles
- View an Expense Summary Report
- Create an Expense
- Update an Expense
- Delete an Expense
- Record an Expense Payment
- Print an Expense Payment Receipt
Next Step
Continue by learning how to View an Expense Payment Report to analyze payments recorded against expenses.
Product: Muhasib ERP
Review an Expense and Its Payment History
How to Review an Expense and Its Payment History in Muhasib ERP
Overview
This guide will help you trace an expense from source entry through every payment and correction.
You have an evidence-backed view of what was recorded, paid, outstanding, or corrected.
Who can do this
You need access to Expense and Expense Payment view access, plus ledger access if checking is required.
Before you start
Have the expense number, reference, payee, date range, or amount needed to identify the record uniquely.
Where to find it
Back Office â Expenses & Vouchers â expense list/history.
Review an Expense and Its Payment History
Step 1: Search for the expense using multiple identifying values
Step 2: Confirm payee, date, amount, head, and reference
Step 3: Review original status and current outstanding balance
Step 4: Open each linked payment, update, reversal, or replacement
Step 5: Compare the document chain with source evidence
Step 6: Reconcile totals to expense and cash/bank ledgers
Check your work
Confirm original amount equals valid payments plus outstanding amount, adjusted for authorized reversals or corrections.
If something goes wrong
- Expand the date range if a linked payment is not visible.
- Check company and accounting period before concluding a record is missing.
Related guides
What to do next
View Expense Inquiry
How to View an Expense Inquiry Report in Muhasib ERP
Overview
The Expense Inquiry window provides a centralized view of all recorded expense transactions in Muhasib ERP. It allows users to search, filter, and review expense records without making any changes to the underlying data.
Using the available search filters, users can quickly locate specific expenses based on transaction number, payment status, expense type, and date range. The inquiry window also provides access to complete expense details, including payment history.
Suppose you need to verify whether an office utility expense has been fully paid. You can use the Expense Inquiry window to search the transaction, review its details, and view all associated payment records.
Before You Begin
Before viewing an Expense Inquiry Report, ensure the following requirements are met.
| Requirement | Description |
|---|---|
| Permissions | You have permission to access Expense Inquiry reports. |
| Expense Records | One or more Expense Entries already exist in the system. |
| Expense Payments | Payment records are available if you want to review payment history. |
Use the available filters to narrow down the search results before opening an expense record.
View an Expense Inquiry Report
Step 1: Open Expense Inquiry
Back Office â Reports â Accounting and Finance â Expense Inquiry
The Expense Inquiry window opens.
Step 2: Search for an Expense
Locate the required expense using one or more of the available filters.
| Search Option | Description |
|---|---|
| Search by Invoice No. | Search a specific expense using its transaction/invoice number. |
| Date Range | Specify the From and To dates to display expenses recorded within a selected period. |
| Payment Status | Filter records by All, Paid, Partial Paid, or Unpaid. |
| Expense Type | Display only expenses belonging to a selected Expense Type. |
Click Filter to display the matching expense records.
You can combine multiple filters together to quickly locate a specific expense transaction.
Step 3: Select the Expense Record
Select the required expense from the Expense Records table.
The inquiry grid displays information including:
- Transaction Number
- Date Recorded
- Short Description
- Long Description
- Parent Expense Type
- Expense Type
- Expense Amount
- Payment Status
Click View Record.
The selected Expense Entry opens in read-only mode displaying complete transaction details.
Step 4: Review Expense Details
After clicking View Record, Muhasib ERP opens the selected Expense Entry in a read-only inquiry window.
The following information is available for review.
| Field | Description |
|---|---|
| Expense ID | Displays the unique system-generated Expense ID. |
| Transaction Number | Displays the transaction reference number. |
| Amount | Displays the recorded expense amount. |
| Short Description | Displays the short description of the expense. |
| Expense Type | Displays the assigned Expense Type. |
| Long Description | Displays additional information recorded for the expense. |
| Expense Date | Displays the date on which the expense was recorded. |
| Fiscal Year | Displays the fiscal year associated with the expense. |
| Recorded By | Displays the user who recorded the expense. |
Expense Inquiry is a read-only feature. It allows users to review expense information without modifying the original transaction.
Step 5: Review Payment Records
If payments have been recorded against the selected expense, they are displayed in the Payment Account Records section.
The payment history includes the following information.
| Column | Description |
|---|---|
| Payment ID | Unique payment record identifier. |
| Transaction No. | Payment transaction number. |
| Date | Date when the payment was recorded. |
| Payment Amount | Amount paid against the expense. |
| Payment Type | Displays the selected payment method. |
| Payment Account | Displays the account used for the payment. |
Reviewing payment records helps verify outstanding balances, payment history, and the account used for each payment.
Step 6: Close the Window
After reviewing the required information, close the Expense Inquiry window or continue reviewing additional expense records.
Result
- The selected Expense Entry has been reviewed successfully.
- Complete expense details are available for verification.
- Associated payment records can be reviewed without modifying the original transaction.
- Expense information can be verified before reporting, auditing, or reconciliation.
Best Practices
- Use search filters to quickly locate the required expense.
- Review payment history before making financial decisions.
- Verify payment status before recording additional payments.
- Use Expense Inquiry to validate transactions before generating reports.
- Periodically review expense records to ensure financial accuracy.
Frequently Asked Questions
Can I edit an expense from Expense Inquiry?
No. Expense Inquiry is a read-only screen used for reviewing expense records.
Can I search for a specific expense?
Yes. You can search using the transaction number, date range, payment status, and expense type filters.
Can I view payment history for an expense?
Yes. All recorded payments associated with the selected expense are displayed in the Payment Account Records section.
Can I view unpaid expenses only?
Yes. Select the Unpaid payment status filter and apply the search.
Does Expense Inquiry change any data?
No. Viewing expense records does not modify any transaction.
Related Articles
- Create an Expense
- Update an Expense
- Delete an Expense
- Record an Expense Payment
- View Expense Summary Report
- View Head-wise Expense Summary Report
Next Step
Continue by learning how to Print an Expense Receipt or generate additional Expense Reports for further analysis.
Product: Muhasib ERP
Review, Update, or Correct a Voucher
Review, Update, or Correct a Voucher
Overview
This guide will help you check a voucher and correct errors through an auditable method.
Muhasib preserves the voucher correction chain and updates balances according to its rules.
Who can do this
You need access to Voucher view and, when correcting, update/reversal permission for the accounting period.
Before you start
Have the voucher number, evidence, bank/cash record, error details, correct treatment, later dependencies, and approval.
Where to find it
Open the payment or receipt voucher list/history and locate the original document.
Review, Update, or Correct a Voucher
Step 1: Confirm voucher type and money direction
Step 2: Compare date, party, accounts, amount, reference, narration, and evidence
Step 3: Review reconciliation and later dependencies
Step 4: Update only safe descriptive fields where permitted
Step 5: Reverse/cancel and replace for wrong direction, account, amount, or party
Step 6: Record reason and approval reference
Check your work
Confirm original status, replacement link, debit/credit values, cash/bank balance, and general ledger.
If something goes wrong
- Never turn a payment voucher into a receipt by editing fields.
- Resolve closed or reconciled periods through approved procedure.
Related guides
- Create a Payment Voucher
- Create a Receipt Voucher
- Follow the Recommended Expense and Voucher Workflow
What to do next
View Voucher Report
How to View Voucher Summary Report in Muhasib ERP
Overview
The Voucher Summary Report provides a consolidated view of all Payment and Receipt vouchers recorded within a selected date range. It helps organizations review voucher transactions, verify accounting records, monitor cash movements, and generate printable reports for auditing and financial analysis.
The report supports multiple filtering options, allowing users to quickly locate vouchers based on keywords, voucher type, and transaction dates.
Suppose you want to review all Receipt vouchers created during the current month. Apply the required filters, and Muhasib ERP will generate a summary containing only matching voucher records.
Before You Begin
Before viewing the Voucher Summary Report, ensure the following requirements are met.
| Requirement | Description |
|---|---|
| Permissions | You have permission to access Voucher Reports. |
| Voucher Records | At least one Payment or Receipt Voucher exists in the system. |
Apply filters before generating the report to display only the voucher records relevant to your requirements.
View Voucher Summary Report
Step 1: Open Voucher Summary Report
Back Office â Reports â Transaction Reports â Voucher Summary Report
The Voucher Summary Report window opens.
Step 2: Apply Report Filters
Specify the required filters before generating the report.
| Filter | Description |
|---|---|
| Filter by Keyword | Search vouchers using Party Name, Transaction Number, or other available keywords. |
| Date Range | Select the From and To dates for the report. |
| Voucher Type | Choose All, Payment, or Receipt. |
Selecting All includes both Payment and Receipt vouchers in the generated report.
Step 3: Generate the Report
Click the Filter button.
Muhasib ERP generates the Voucher Summary Report based on the selected criteria.
The Voucher Summary Report is displayed on the screen.
Step 4: Review the Report
The report displays voucher information including:
| Column | Description |
|---|---|
| Transaction No. | Voucher transaction number. |
| Date & Time | Voucher creation date and time. |
| Party | Name of the related customer, supplier, or party. |
| Notes | Additional remarks recorded with the voucher. |
| Voucher Type | Payment or Receipt. |
| Voucher Amount | Amount recorded for the voucher. |
The report displays voucher information only. It does not allow editing or deleting voucher records.
Step 5: Print the Report
After reviewing the report, click the Print Report button located in the top-right corner of the window.
A print preview opens, allowing you to verify the report before printing.
Use the print preview to ensure the applied filters and displayed voucher records are correct before printing.
Step 6: Close the Report
After reviewing or printing the report, close the Voucher Summary Report window or return to the Reports menu to generate another report.
Result
- The Voucher Summary Report displays voucher transactions based on the selected filters.
- Payment and Receipt vouchers can be reviewed separately or together.
- The report provides a consolidated overview of voucher activity for the selected period.
- The report is available for printing through the built-in Print Report option.
Best Practices
- Apply the appropriate date range before generating the report.
- Use keywords to quickly locate specific voucher transactions.
- Filter by Voucher Type when reviewing only Payments or Receipts.
- Review the report in Print Preview before printing.
- Generate reports regularly for reconciliation and auditing purposes.
Frequently Asked Questions
Can I view both Payment and Receipt vouchers together?
Yes. Select All under the Voucher Type filter to display both Payment and Receipt vouchers.
Can I filter the report by voucher type?
Yes. You can generate reports for Payment, Receipt, or All voucher types.
Can I search for a specific voucher?
Yes. Use the Filter by Keyword option to locate voucher records.
Can I print the Voucher Summary Report?
Yes. Click the Print Report button to open the print preview and print the report.
Can I edit voucher records from this report?
No. The Voucher Summary Report is for viewing and printing purposes only. Voucher modifications must be performed through the Voucher Entry module.
Related Articles
- Create a New Voucher
- Update a Voucher Entry
- Delete a Voucher Entry
- Print a Voucher Receipt
- View Expense Summary Report
Next Step
Continue by learning how to View Voucher Inquiry Report to search and review individual voucher records in detail.
Product: Muhasib ERP
View Voucher Inquiry
How to View Voucher Inquiry Report in Muhasib ERP
Overview
The Voucher Inquiry Report allows you to search, filter, and view detailed voucher records without modifying the original transactions. It provides quick access to Payment and Receipt vouchers along with their complete transaction details.
This report is useful for reviewing voucher information, verifying accounting entries, auditing financial transactions, and answering customer or supplier inquiries.
Suppose a customer asks whether a Receipt Voucher was recorded for a specific payment. You can open the Voucher Inquiry Report, search using the voucher number or party name, and instantly view the complete voucher details.
Before You Begin
Before viewing the Voucher Inquiry Report, ensure the following requirements are met.
| Requirement | Description |
|---|---|
| Permissions | You have permission to access Voucher Inquiry Reports. |
| Voucher Records | At least one Payment or Receipt Voucher exists in the system. |
Use filters to quickly locate specific voucher records instead of browsing the complete list.
View Voucher Inquiry Report
Step 1: Open Voucher Inquiry Report
Back Office â Reports â Transaction Reports â Voucher Inquiry
The Voucher Inquiry window opens.
Step 2: Search for a Voucher
Use one or more of the available filters to locate the required voucher.
| Filter | Description |
|---|---|
| Filter by Keyword | Search using Transaction Number, Party Name, or other available keywords. |
| Date Range | Limit the search to vouchers recorded within a specific period. |
| Voucher Type | Display All, Payment, or Receipt vouchers. |
Click the Filter button to display matching records.
Multiple filters can be combined to narrow the search results and quickly locate the required voucher.
Step 3: Open Voucher Details
Select the required voucher from the results list.
Click the View Record button.
Muhasib ERP opens the selected Voucher Record in a read-only view displaying complete transaction information.
The complete Voucher Record is displayed for review.
Step 4: Review Voucher Information
The Voucher Inquiry displays complete voucher information including:
| Field | Description |
|---|---|
| Voucher ID | Unique system-generated voucher identifier. |
| Transaction Number | Voucher transaction reference number. |
| Party | Customer, supplier, or other related party. |
| Voucher Type | Payment or Receipt voucher. |
| Amount | Voucher amount. |
| Payment Account | Account used for the voucher transaction. |
| Notes | Additional remarks recorded with the voucher. |
| Recorded By | User who created the voucher. |
Voucher Inquiry is a read-only feature. It allows users to review voucher information but does not permit editing or deleting records.
Step 5: Close the Inquiry
After reviewing the voucher information, close the Voucher Inquiry window or return to the report to view another voucher record.
Result
- The selected voucher details have been displayed successfully.
- Complete Payment or Receipt voucher information is available for review.
- Voucher records can be searched using multiple filtering options.
- The inquiry helps verify voucher transactions without modifying accounting records.
Best Practices
- Apply filters before opening voucher records to reduce search time.
- Use Transaction Number whenever possible for accurate searches.
- Verify the Voucher Type before reviewing transaction details.
- Review voucher information before making any accounting adjustments through the Voucher Entry module.
- Use Voucher Inquiry for verification purposes instead of editing live records.
Frequently Asked Questions
Can I search vouchers by Transaction Number?
Yes. Use the Filter by Keyword option to search by Transaction Number, Party Name, or other available keywords.
Can I filter vouchers by type?
Yes. You can display All, Payment, or Receipt vouchers.
Can I search vouchers within a specific date range?
Yes. Select the required From and To dates before applying the filter.
Can I edit a voucher from Voucher Inquiry?
No. Voucher Inquiry is a read-only feature. To modify a voucher, use the Update Voucher Entry function.
Can I delete a voucher from Voucher Inquiry?
No. Voucher deletion must be performed through the Delete Voucher Entry feature.
Why can't I find a voucher?
Verify that the selected date range, voucher type, and keyword filters match the voucher you are searching for.
Related Articles
- Create a New Voucher
- Update a Voucher Entry
- Delete a Voucher Entry
- View Voucher Summary Report
- Print Voucher Receipt
Next Step
Continue by learning how to Print a Voucher Receipt to generate a printable copy of an individual voucher transaction.
Product: Muhasib ERP