Expenses & Vouchers

• Expense Entry or Voucher: Which One Should You Use?
• Recommended Expense and Voucher Workflow
• Setup & Maintenance
• Create a new Expense Type
• Update an Expense Type
• Delete an Expense Type
• Transactions
• Create an Expense
• Update an Expense
• Understand Expense Entries and Vouchers
• Delete an Expense
• Follow the Recommended Expense and Voucher Workflow
• Record an Expense Payment
• Create an Expense Type or Head
• Update an Expense Payment Record
• Create a Sub-Expense Type
• Delete an Expense Payment Record
• Create an Expense
• Print an Expense Payment Receipt
• Use a Pre-Written Expense Description
• Create a new Voucher
• Record an Expense Payment
• Update a Voucher Entry
• Update or Correct an Expense
• Delete a Voucher Entry
• Update or Correct an Expense Payment
• Create a Payment Voucher
• Create a Receipt Voucher
• Print an Expense Payment Receipt
• Reports
• View an Expense Report
• View Head-Wise Expense Summary Report
• Review an Expense and Its Payment History
• View Expense Inquiry
• Review, Update, or Correct a Voucher
• View Voucher Report
• View Voucher Inquiry
• Concepts & Workflows
• Troubleshooting

Expense Entry or Voucher: Which One Should You Use?

Expense Entry or Voucher: Which One Should You Use?

Both options record money-related activity, but they are used for different situations. Choosing the right one keeps your reports clear and prevents the same payment from being recorded twice.

Use an Expense Entry when

• Your business receives a bill or has a business expense.
• The expense will be paid later or in parts.
• You want to track the total expense, the amount paid and the amount still due.

Example: You receive an electricity bill today and will pay it next week. Record the bill as an Expense Entry today. Record its payment when the money is actually paid.

Use a Voucher when

• You need to record a direct cash or bank payment.
• You need to record money received.
• The transaction does not need the separate expense-and-payment workflow.

Example: Your business receives cash that needs to be entered directly as a receipt. Use a Receipt Voucher. For a direct payment, use a Payment Voucher.

If you are not sure

Ask your accountant or supervisor before saving. It is easier to choose the correct option now than to correct the accounts later.

Related guides

• Create an Expense
• Record an Expense Payment
• Create a New Voucher

Recommended Expense and Voucher Workflow

Recommended Expense and Voucher Workflow

This simple routine will help your team enter expenses correctly and keep payment records easy to understand.

For a business expense

Step 1: Create the Expense Type

Create a clear category such as Rent, Electricity, Salaries or Repairs. You normally need to do this only once.

Step 2: Record the Expense

Enter the bill or expense on the date it belongs to. Check the description, amount and Expense Type before saving.

Step 3: Record the Payment

When money is paid, open the same expense and use Manage Payments. Select the correct payment type and account.

Step 4: Check the Remaining Amount

Make sure the paid and unpaid amounts match the bill. If the bill was paid in parts, record each payment separately.

For another direct receipt or payment

Use a Receipt Voucher for money received and a Payment Voucher for money paid, when the separate Expense Entry workflow is not needed.

End-of-day check

Review the Expense, Voucher and payment reports. Compare them with your bills, receipts, cash and bank records. A short daily check can prevent a much bigger problem later.

Related guides

• Expense Entry or Voucher: Which One Should You Use?
• Create an Expense
• Record an Expense Payment
• Create a New Voucher

Setup & Maintenance

Create a new Expense Type

How to create and manage Expense Types in Muhasib ERP?

Learn how to create and manage Expense Types in Muhasib ERP. Expense Types help you classify and organize business costs such as rent, utilities, salaries, office supplies, repairs, subscriptions, and other operational expenses for better financial tracking and reporting.

Overview

In Muhasib ERP, an Expense Type, also known as an Expense Head, is used to categorize expenses before they are recorded in the system. A well-organized Expense Type list helps your business generate accurate reports, analyze spending patterns, and maintain better control over operational costs.

Who Should Use This Guide?

Purpose / Outcome

After completing this guide, you will be able to:

Before You Start

Before creating an Expense Type, make sure that:

Common Examples of Expense Types

You can create Expense Types based on your business requirements. Common examples include:

Steps to Create an Expense Type

Step 1: Log in to Muhasib ERP

Log in to Muhasib ERP using your authorized user account.

Step 2: Open the Expenses & Vouchers Module

From the home screen or main dashboard, click Expenses & Vouchers.

Step 3: Open the Setup / Maintenance Section

In the Expenses & Vouchers Management window, open the Setup or Maintenance section, depending on your Muhasib ERP version.

Step 4: Open Expense Types

Click Expense Types from the setup or maintenance options.

Step 5: Enter the Expense Type Name

In the Expense Type window, enter a meaningful expense head name. Examples:

Step 6: Save the Expense Type

Click the Save button to create the Expense Type.

Step 7: Confirm the Record

After saving, Muhasib ERP will show a confirmation message such as:

Step 8: Close or Continue

Close the Expense Type window after saving the record, or continue adding more Expense Types as required.

Result

The new Expense Type will now be available for selection when recording expenses. It can also be used in reports to analyze expenses by category, date, user, payment method, company, branch, or business unit, depending on your reporting configuration.

Recommended Workflow

Best Practices

Common Mistakes to Avoid

FAQs

What is an Expense Type in Muhasib ERP?

An Expense Type is a category used to classify business expenses such as rent, utilities, salaries, office supplies, repairs, travel, and other operating costs.

Why should I create Expense Types?

Expense Types help organize expenses, improve reporting accuracy, and provide better financial insights into where your business is spending money.

Can I create multiple Expense Types?

Yes. You can create as many Expense Types as required based on your business operations and reporting needs.

Can Expense Types be edited later?

Yes. Authorized users can edit Expense Types later. However, changes should be made carefully because they may affect reporting consistency.

Can I delete an Expense Type?

This depends on your Muhasib ERP configuration and whether the Expense Type has already been used in transactions. In most cases, used records should not be deleted. They should be deactivated, renamed, or handled according to your company policy.

Which expenses can be categorized using Expense Types?

You can categorize rent, utilities, salaries, maintenance, internet, office supplies, transport, subscriptions, bank charges, travel, and other operational expenses.

Related Guides

Product: Muhasib ERP

Update an Expense Type

How to Update an Expense Type in Muhasib ERP?

Overview

Expense Types (also known as Expense Heads) are used to classify business expenses into meaningful categories for accounting, reporting, budgeting, and financial analysis.

Muhasib ERP allows authorized users to update existing Expense Types whenever business requirements change. You can modify the Expense Head Name, Parent Head, and Description without creating a duplicate category.

---

Before You Begin

Ensure the following prerequisites are met before updating an Expense Type.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Existing Expense Type	At least one Expense Type already exists.
Edit Permission	Your user role allows editing Expense Types.

---

Update an Expense Type

Step 1: Open Expense Types

Navigate to: Expenses & Vouchers → Maintenance → Expense Types

The Expense Types window will open.

Step 2: Locate the Expense Type

Select the Expense Type you want to update from the Expense Head Records list.

You can also locate a specific record by entering the Expense Type Name or ID in the Filter by Keyword field.

Step 3: Update the Expense Type Details

Modify the required information.

Field	Description
Expense Head Name	Update the name of the Expense Type.
Parent Head	Assign or change the parent category if required.
Long Description	Update additional information describing the Expense Type.

Step 4: Save the Changes

Click Update.

The following confirmation message appears:

Record has been updated successfully.

Step 5: Close the Window

Close the Expense Types window or continue updating additional Expense Types as required.

---

Result

---

Best Practices

• Use standardized naming conventions for Expense Types.
• Group similar Expense Types under the appropriate Parent Head.
• Avoid creating duplicate Expense Types with similar names.
• Review Expense Types periodically to keep the expense structure organized.

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Frequently Asked Questions

What is an Expense Type?

An Expense Type is used to classify business expenses for reporting, budgeting, and financial analysis.

Can I rename an existing Expense Type?

Yes. Users with the appropriate permissions can update the Expense Head Name at any time.

Can I change the Parent Head?

Yes. You can assign the Expense Type to a different Parent Head whenever necessary.

Will updating an Expense Type affect previous expense entries?

No. Existing expense transactions remain unchanged. The updated Expense Type information will be reflected throughout the system.

Can I search before updating an Expense Type?

Yes. Use the Filter by Keyword option to search by Expense Type Name or ID.

Why should Expense Types be reviewed regularly?

Regular maintenance keeps expense categorization accurate and improves reporting consistency across the organization.

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Related Articles

• Create an Expense Type
• Delete an Expense Type
• Create an Expense
• Record an Expense Payment
• View Expense Reports

---

Next Step

After updating an Expense Type, you can begin using it when creating new expense entries or continue managing other Expense Types as needed.

Product: Muhasib ERP

Delete an Expense Type

How to Delete an Expense Type in Muhasib ERP

Overview

Expense Types (also known as Expense Heads) are used to classify business expenses for accurate accounting, budgeting, reporting, and financial analysis.

Muhasib ERP allows authorized users to permanently remove Expense Types that are no longer required. Deleting obsolete Expense Types helps maintain a clean and organized expense structure while preventing users from selecting outdated expense categories.

---

Before You Begin

Before deleting an Expense Type, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to manage Expense Types.
Existing Expense Type	The Expense Type you want to delete already exists.
Expense Entries	Verify that no Expense Entries are associated with the selected Expense Type.

---

Delete an Expense Type

Step 1: Open Expense Types

Navigate to: Expenses & Vouchers → Maintenance → Expense Types

The Expense Types window will open.

Step 2: Locate the Expense Type

Select the Expense Type you want to delete from the Expense Head Records table.

You can also search for a specific Expense Type by entering its Name or ID in the Filter by Keyword field.

Step 3: Verify the Expense Type

Before deleting the Expense Type, verify the following information.

Field	Description
Expense Head Name	Confirm the selected Expense Type.
Parent Head	Verify the assigned parent category.
Long Description	Review the description before deleting.

Step 4: Delete the Expense Type

Click the Delete button from the left panel.

If a confirmation dialog appears, click Yes to proceed.

After successful deletion, the following confirmation message appears:

Record has been deleted successfully.

There are 1(or more) expense entries associated with this expense head. You can not delete this record until you assign different expense head to them.

Step 5: Close the Window

Close the Expense Type window or continue deleting additional Expense Types as required.

---

Result

---

Best Practices

• Delete only obsolete Expense Types.
• Verify that no Expense Entries are associated before deletion.
• Maintain a consistent Expense Type hierarchy.
• Review Expense Types periodically to remove unused categories.

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Frequently Asked Questions

Can I delete any Expense Type?

Yes, provided it is not associated with any existing Expense Entries.

Can I recover a deleted Expense Type?

No. Deleted Expense Types cannot be restored. You must create them again if required.

Why can't I delete an Expense Type?

An Expense Type cannot be deleted while it is being used by one or more Expense Entries. Update those Expense Entries with another Expense Type before deleting it.

Can I update an Expense Type instead of deleting it?

Yes. If the category is still required but needs modification, updating it is recommended.

---

Related Articles

• Create an Expense Type
• Update an Expense Type
• Create an Expense
• Record an Expense Payment
• View Expense Reports

---

Next Step

Continue by learning how to Create an Expense using your updated Expense Type structure.

Product: Muhasib ERP

Transactions

Create an Expense

How to Record a New Expense Entry in Muhasib ERP?

Overview

Expenses represent operational and administrative costs incurred by an organization, such as utility bills, rent, maintenance charges, office supplies, subscriptions, and other business expenditures.

Muhasib ERP allows organizations to record expenses independently from their payments. This enables accurate tracking of liabilities, outstanding expenses, and payment history while maintaining complete financial records.

Before You Begin

Ensure the following requirements are met before creating an expense.

Requirement	Description
Permissions	You have access to the Expenses & Vouchers module.
Expense Types	Required Expense Types (Expense Heads) have already been configured.
User Access	You are logged in with sufficient permissions to create expense entries.

Create a New Expense

Step 1: Open the Expenses Module

Navigate to:

Expenses & Vouchers → New Expense

The Expense Entry window will open.

Step 2: Complete the Expense Details

Field	Description
Short Description	Enter a brief description of the expense. Example: Electricity Bill – January
Amount	Enter the total expense amount.
Expense Type	Select the appropriate Expense Head from the dropdown list.
Long Description	Enter additional details related to the expense.
Manual Date Entry	Enable this option to create expense entries for a specific or backdated date.

Step 3: Save the Expense

Click Save. A confirmation message will appear:

Record has been added successfully.

Step 4: Close the Window

After saving the expense, close the Expense Entry window.

Result

Frequently Asked Questions

Can I create an expense without recording a payment?

Yes. Expense entries and payments are handled separately.

Can I create backdated expenses?

Yes. Use the Manual Date Entry option.

Why is Expense Type required?

It helps categorize expenses for reporting and analysis.

Can I edit an expense after saving?

It depends on system permissions and workflow settings.

Where can I view recorded expenses?

From the Expenses & Vouchers module and related reports.

Related Articles

• Create Expense Type
• Record Expense Payment
• View Expense Reports
• Manage Payment Types
• Create Voucher

Next Step

Proceed to Record Expense Payment to complete the expense lifecycle.

Product: Muhasib ERP

Update an Expense

How to Update an Expense Payment Record in Muhasib ERP

Overview

Updating an Expense Payment allows users to correct previously recorded payment information without creating a new Expense Entry. Muhasib ERP also allows recording multiple payment records against a single Expense Entry, making it easy to manage advance payments, installment payments, and payment corrections while maintaining a complete audit trail.

Separating Expense Entries from Expense Payments provides greater flexibility in managing liabilities, tracking payment history, and maintaining accurate financial records.

---

Before You Begin

Before updating an Expense Payment, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Existing Expense Entry	The Expense Entry has already been created.
Payment Record	At least one Expense Payment has already been recorded.
Payment Types	Required Payment Types have already been configured.
Payment Accounts	Required Payment Accounts have already been configured.

---

Update an Expense Payment Record

Step 1: Open Expense Entry

Navigate to:

Expenses & Vouchers → Transactions → New Expense

The Expense Entry window opens.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears displaying all recorded Expense Entries.

Step 3: Search the Expense Entry

Locate the required Expense Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Expense ID, Short Description, or other available keywords.
Date Range	Use Date From and Date To to narrow the search results.

Step 4: Load the Expense Entry

Select the required Expense Entry from the Expense Records list.

Click the View Record button.

Muhasib ERP loads the selected Expense Entry into the Expense Entry window.

Step 5: Open Manage Payments

Click the Manage Payments button.

The Expense Payment window opens and displays all payment records associated with the selected Expense Entry.

Step 6: Update the Payment Record

Select the payment record that requires correction.

Update the required information.

Field	Description
Manual Date Entry	Modify the payment date if required.
Payment Type	Select another payment method if required.
Payment Amount	Enter the corrected payment amount.
Account Type	Change the payment account if necessary.
Notes	Update payment remarks if required.

Step 6: Save the Changes

After making the required changes or adding a new payment record, click the Save button.

Muhasib ERP validates the payment information and saves the record.

After successful processing, the following confirmation message appears.

Record has been added successfully.

---

Step 7: Verify the Payment History

Review the Expense Payment History section to verify that the payment has been recorded correctly.

If you added another payment, both payment records will now appear in the payment history.

If you updated an existing payment, the modified information will replace the previous values.

---

Step 8: Close the Window

Close the Expense Entry window or continue managing additional Expense Payments.

---

Result

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Best Practices

• Always verify the payment amount before saving.
• Use the correct Payment Type and Payment Account for every transaction.
• Add a new payment record when recording another installment instead of modifying previous payments.
• Update an existing payment only when correcting incorrect information.
• Add meaningful notes whenever payment corrections are made.
• Review the remaining balance after every payment.

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Frequently Asked Questions

Can I update an existing Expense Payment?

Yes. Select the payment record from the Payment History and update the required information before saving.

Can I record multiple payments against one Expense?

Yes. Muhasib ERP allows multiple payment records against a single Expense until the full amount has been paid.

When should I add a new payment instead of updating one?

Add a new payment whenever another installment is paid. Update an existing payment only if the original payment information was entered incorrectly.

Can I change the Payment Date?

Yes. Enable Manual Date Entry and select the required payment date before saving.

Can I change the Payment Account?

Yes. Select another Payment Account from the Account Type list if the payment was made from a different account.

Will updating a payment affect financial reports?

Yes. Expense balances, payment history, cash flow, account balances, and financial reports are updated automatically after the payment record is saved.

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Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Create an Expense Type
• Update an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to Delete an Expense Payment Record when an incorrect payment has been recorded or no longer needs to remain in the payment history.

Product: Muhasib ERP

Understand Expense Entries and Vouchers

Understand Expense Entries and Vouchers

Overview

This guide will help you choose the correct workflow for an expense, expense payment, payment voucher, or receipt voucher.

The selected workflow determines available fields, document trail, and likely ledger treatment.

Who can do this

You need access to Read access to relevant expense and voucher workflows; create rights are needed only to transact.

Before you start

Know the business event, counterparty, whether a liability is recorded before payment, direction of money, tax treatment, and required evidence.

Where to find it

Back Office → Expenses & Vouchers.

Understand Expense Entries and Vouchers

Step 1: Use Expense when recording the cost/liability and its classification

Step 2: Use Expense Payment when settling a recorded expense

Step 3: Use Payment Voucher for an approved outgoing movement that belongs

Use Payment Voucher for an approved outgoing movement that belongs in the voucher workflow.

Step 4: Use Receipt Voucher for an approved incoming movement that belongs

Use Receipt Voucher for an approved incoming movement that belongs in the voucher workflow.

Step 5: Avoid entering the same event in more than one workflow

Step 6: Confirm local accounting policy when the correct route is unclear

Check your work

Confirm one business event produces one intended document chain and reconciles to the relevant account and counterparty.

If something goes wrong

• Do not choose a form solely because it changes cash in the desired direction.
• Ask the responsible accountant when tax or liability timing is ambiguous.

Related guides

• Follow the Recommended Expense and Voucher Workflow
• Create an Expense
• Create a Payment Voucher

What to do next

Delete an Expense

How to Delete an Expense in Muhasib ERP

Overview

Muhasib ERP allows authorized users to permanently delete Expense Entries that were created by mistake or are no longer required. Deleting incorrect or duplicate expenses helps maintain accurate accounting records and improves the quality of financial reporting.

Before deleting an Expense Entry, ensure that it is no longer required for business operations and is not associated with completed payment records or approval workflows within your organization.

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Before You Begin

Before deleting an Expense Entry, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to manage Expense Entries.
Existing Expense	The Expense Entry you want to delete already exists.
Expense Payments	Ensure that no Expense Payments are associated with the selected Expense Entry.

---

Delete an Expense

Step 1: Open Expense Entry

Navigate to: Expenses & Vouchers → Transactions → New Expense

The Expense Entry window will open.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears and displays all available Expense Entries.

Step 3: Search the Expense

Locate the Expense Entry using one of the available search options.

Search Option	Description
Filter by Keyword	Search by Expense ID, Short Description or other available keywords.
Date Range	Filter expenses between specific dates.

Step 4: Select the Expense Entry

Select the required Expense Entry from the Expense Records list.

Click View Record.

The selected Expense Entry will be loaded into the Expense Entry window.

Step 5: Verify the Expense Information

Before deleting the Expense Entry, verify the following information.

Field	Description
Short Description	Confirm the selected Expense Entry.
Expense Type	Verify the assigned Expense Type.
Amount	Confirm the expense amount before deletion.
Expense Date	Verify the transaction date.

Step 6: Delete the Expense Entry

After verifying the Expense Entry, click the Delete button from the left panel.

If a confirmation dialog appears, click Yes to proceed with the deletion.

After the Expense Entry is deleted successfully, Muhasib ERP displays the following confirmation message:

Record has been deleted successfully.

Step 7: Verify Deletion

Open the Expense Inquiry window again and verify that the deleted Expense Entry no longer appears in the Expense Records list.

Step 8: Close the Window

Close the Expense Entry window or continue deleting additional Expense Entries as required.

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Result

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Best Practices

• Delete only incorrect or duplicate Expense Entries.
• Verify that no Expense Payments are associated with the Expense before deleting it.
• Review the Expense information carefully before confirming deletion.
• Update an Expense instead of deleting it whenever only minor corrections are required.
• Periodically review expense records to remove duplicate or invalid entries.

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Frequently Asked Questions

Can I delete any Expense Entry?

Yes, provided that the Expense Entry is not associated with any Expense Payments and you have the required permissions.

Can I recover a deleted Expense Entry?

No. Once an Expense Entry has been deleted, it cannot be restored. You must create a new Expense Entry if required.

Why can't I delete an Expense Entry?

Expense Entries that have one or more associated Expense Payments cannot be deleted until all linked payment records are removed.

Should I update an Expense instead of deleting it?

Yes. If only the amount, description, Expense Type, or date needs correction, updating the Expense Entry is the recommended approach.

Will deleting an Expense affect reports?

Yes. Deleted Expense Entries are automatically removed from reports and financial summaries generated by Muhasib ERP.

How can I verify that an Expense has been deleted?

Open the Expense Inquiry window and search for the Expense Entry. If it no longer appears, the deletion was successful.

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Related Articles

• Create an Expense
• Update an Expense
• Record an Expense Payment
• Create an Expense Type
• Update an Expense Type
• Delete an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to Record an Expense Payment for newly created Expense Entries.

Product: Muhasib ERP

Follow the Recommended Expense and Voucher Workflow

Follow the Recommended Expense and Voucher Workflow

Overview

This guide will help you process an expense or voucher from setup through entry, approval, payment, verification, and correction.

Each transaction has a traceable lifecycle from detailed record to ledger and settlement.

Who can do this

You need access to Permissions appropriate to each separated role: setup, entry, approval, payment, review, and correction.

Before you start

Establish expense heads, accounts, payment methods, approval limits, document evidence, period controls, and role separation.

Where to find it

Back Office → Expenses & Vouchers.

Follow the Recommended Expense and Voucher Workflow

Step 1: Maintain expense heads and reusable descriptions under controlled setup

Step 2: Enter the expense or voucher from approved evidence

Step 3: Review classification, amount, tax, date, counterparty, and account

Step 4: Obtain approval before payment where policy requires it

Step 5: Record payment or receipt using the matching workflow

Step 6: Verify document, ledger, and cash/bank reconciliation

Step 7: Correct errors through authorized update or reversal actions

Check your work

Sample transactions and confirm evidence, authorization, document chain, balances, and checking.

If something goes wrong

• Do not combine approval and payment privileges without business authorization.
• Never delete or overwrite evidence to conceal a correction.

Related guides

• Understand Expense Entries and Vouchers
• Review an Expense and Its Payment History
• Review, Update, or Correct a Voucher

What to do next

Record an Expense Payment

How to Record an Expense Payment in Muhasib ERP

Overview

Recording an Expense Payment allows you to track when and how an expense has been paid. Muhasib ERP separates Expense Entries from Expense Payments, enabling organizations to record liabilities first and settle them later while maintaining a complete payment history.

This flexible approach improves cash flow management, supports partial payments, and provides accurate financial reporting by maintaining separate records for expenses and their corresponding payments.

---

Before You Begin

Before recording an Expense Payment, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Expense Entry	The Expense Entry has already been created.
Payment Types	Required Payment Types have been configured.
Payment Accounts	Required Payment Accounts are available.

---

Record an Expense Payment

Step 1: Open Expense Entry

Navigate to:

Expenses & Vouchers → Transactions → New Expense

The Expense Entry window will open.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears displaying all recorded Expense Entries.

Step 3: Search the Expense Entry

Locate the required Expense Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Expense ID, Short Description or other available keywords.
Date Range	Use Date From and Date To to narrow the search results.

Step 4: Load the Expense Entry

Select the required Expense Entry from the Expense Records list.

Click the View Record button.

Muhasib ERP loads the selected Expense Entry into the Expense Entry window.

Step 5: Enter Payment Details

Click the Manage Payments button.

The Expense Payment window will appear.

Complete the following information.

Field	Description
Manual Date Entry	Enable this option to record payments on a specific or backdated date.
Payment Type	Select the appropriate Payment Type.
Payment Amount	Enter the amount being paid.
Account Type	Select the account from which the payment is being made.
Notes	Enter additional payment remarks if required.

Step 6: Save the Expense Payment

After entering all required payment information, click the Save button.

Muhasib ERP validates the payment information and records the payment against the selected Expense Entry.

After the payment is successfully recorded, the following confirmation message appears.

Record has been added successfully.

Step 7: Close the Window

Close the Expense Payment window or continue recording payments for additional Expense Entries as required.

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Result

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Best Practices

• Verify the selected Expense Entry before recording a payment.
• Select the correct Payment Type and Account.
• Record payments using the actual payment date whenever possible.
• Use Manual Date Entry only when recording historical or backdated payments.
• Add meaningful Notes for future reference and audit purposes.
• Review the remaining payable balance before entering a payment amount.

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Frequently Asked Questions

Can I record multiple payments against one Expense Entry?

Yes. Muhasib ERP supports multiple payments against the same Expense Entry until the expense is fully paid.

Can I record a partial payment?

Yes. You can record any amount up to the remaining payable balance.

Can I record a backdated payment?

Yes. Enable Manual Date Entry and select the required payment date.

Can I pay an expense using different payment methods?

Yes. Each payment can be recorded separately using different Payment Types and Payment Accounts.

Can I record a payment greater than the Expense Amount?

No. Muhasib ERP prevents overpayments. The total of all recorded payments cannot exceed the Expense Amount.

Where can I view previously recorded payments?

You can open the Expense Entry and click Manage Payments to view all payments recorded against that Expense.

---

Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Create an Expense Type
• Update an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to View Expense Reports to analyze expenses, payment history, and outstanding balances.

Product: Muhasib ERP

Create an Expense Type or Head

How to Create an Expense Type or Head in Muhasib ERP

Overview

This guide will help you create a reusable expense classification linked to the correct account setup.

The classification becomes available to allowed expense-entry users.

Who can do this

You need access to Expense Type/Head setup and any account-mapping permission.

Before you start

Confirm the name, parent structure, account mapping, tax behavior, reporting purpose, active status, and approval.

Where to find it

Back Office → Expenses & Vouchers → Setup → Expense Type/Head.

Create an Expense Type or Head

Step 1: Search for an existing equivalent classification

Step 2: Start a new expense type/head

Step 3: Enter a clear, unique name and description

Step 4: Select the approved account and other defaults

Step 5: Set active/status and parent values as applicable

Set active/status and parent values as needed.

Step 6: Save once

Check your work

Reopen the record and confirm name, hierarchy, account mapping, defaults, status, and selection in a test expense.

If something goes wrong

• Do not create duplicates differing only in spelling.
• Do not change mappings with historical consequences without accounting approval.

Related guides

• Create a Sub-Expense Type
• Create an Expense
• Build and Maintain the Chart of Accounts

What to do next

Update an Expense Payment Record

How to Update an Expense Payment Record in Muhasib ERP

Overview

Updating an Expense Payment allows users to correct previously recorded payment information without creating a new Expense Entry. Muhasib ERP also allows recording multiple payment records against a single Expense Entry, making it easy to manage advance payments, installment payments, and payment corrections while maintaining a complete audit trail.

Separating Expense Entries from Expense Payments provides greater flexibility in managing liabilities, tracking payment history, and maintaining accurate financial records.

---

Before You Begin

Before updating an Expense Payment, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Existing Expense Entry	The Expense Entry has already been created.
Payment Record	At least one Expense Payment has already been recorded.
Payment Types	Required Payment Types have already been configured.
Payment Accounts	Required Payment Accounts have already been configured.

---

Update an Expense Payment Record

Step 1: Open Expense Entry

Navigate to:

Expenses & Vouchers → Transactions → New Expense

The Expense Entry window opens.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears displaying all recorded Expense Entries.

Step 3: Search the Expense Entry

Locate the required Expense Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Expense ID, Short Description, or other available keywords.
Date Range	Use Date From and Date To to narrow the search results.

Step 4: Load the Expense Entry

Select the required Expense Entry from the Expense Records list.

Click the View Record button.

Muhasib ERP loads the selected Expense Entry into the Expense Entry window.

Step 5: Open Manage Payments

Click the Manage Payments button.

The Expense Payment window opens and displays all payment records associated with the selected Expense Entry.

Step 6: Update the Payment Record

Select the payment record that requires correction.

Update the required information.

Field	Description
Manual Date Entry	Modify the payment date if required.
Payment Type	Select another payment method if required.
Payment Amount	Enter the corrected payment amount.
Account Type	Change the payment account if necessary.
Notes	Update payment remarks if required.

Step 6: Save the Changes

After making the required changes or adding a new payment record, click the Save button.

Muhasib ERP validates the payment information and saves the record.

After successful processing, the following confirmation message appears.

Record has been added successfully.

---

Step 7: Verify the Payment History

Review the Expense Payment History section to verify that the payment has been recorded correctly.

If you added another payment, both payment records will now appear in the payment history.

If you updated an existing payment, the modified information will replace the previous values.

---

Step 8: Close the Window

Close the Expense Entry window or continue managing additional Expense Payments.

---

Result

---

Best Practices

• Always verify the payment amount before saving.
• Use the correct Payment Type and Payment Account for every transaction.
• Add a new payment record when recording another installment instead of modifying previous payments.
• Update an existing payment only when correcting incorrect information.
• Add meaningful notes whenever payment corrections are made.
• Review the remaining balance after every payment.

---

Frequently Asked Questions

Can I update an existing Expense Payment?

Yes. Select the payment record from the Payment History and update the required information before saving.

Can I record multiple payments against one Expense?

Yes. Muhasib ERP allows multiple payment records against a single Expense until the full amount has been paid.

When should I add a new payment instead of updating one?

Add a new payment whenever another installment is paid. Update an existing payment only if the original payment information was entered incorrectly.

Can I change the Payment Date?

Yes. Enable Manual Date Entry and select the required payment date before saving.

Can I change the Payment Account?

Yes. Select another Payment Account from the Account Type list if the payment was made from a different account.

Will updating a payment affect financial reports?

Yes. Expense balances, payment history, cash flow, account balances, and financial reports are updated automatically after the payment record is saved.

---

Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Create an Expense Type
• Update an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to Delete an Expense Payment Record when an incorrect payment has been recorded or no longer needs to remain in the payment history.

Product: Muhasib ERP

Create a Sub-Expense Type

How to Create a Sub-Expense Type in Muhasib ERP

Overview

This guide will help you add a controlled subcategory beneath the correct expense head.

The subcategory becomes available under its parent for allowed expense entry and reporting.

Who can do this

You need access to Sub-Expense Type setup and relevant account.

Before you start

Confirm the parent head, unique subcategory name, account/default inheritance, reporting need, and approval.

Where to find it

Back Office → Expenses & Vouchers → Setup → Sub-Expense Type.

Create a Sub-Expense Type

Step 1: Search for an existing equivalent subcategory

Step 2: Start a new sub-expense type

Step 3: Select the correct parent expense head

Step 4: Enter a clear name and description

Step 5: Confirm inherited or explicit account/default values

Step 6: Set status and save once

Check your work

Confirm parent-child placement, mappings, active status, and selection in a test expense.

If something goes wrong

• Avoid unnecessary depth or duplicate categories.
• Correct the parent before live use if the hierarchy is wrong.

Related guides

• Create an Expense Type or Head
• Create an Expense
• Review the Expense Report

What to do next

Delete an Expense Payment Record

How to Delete an Expense Payment Record in Muhasib ERP

Overview

Expense Payments record the payments made against business expenses. Muhasib ERP allows authorized users to delete an existing Expense Payment record whenever it has been entered incorrectly or is no longer required.

Deleting an incorrect payment automatically updates the remaining payable amount against the expense, ensuring that expense balances and financial records remain accurate.

---

Before You Begin

Before deleting an Expense Payment record, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Existing Expense	The Expense Entry already exists in the system.
Existing Payment	At least one Expense Payment has already been recorded.

---

Delete an Expense Payment Record

Step 1: Open the Expenses Module

Navigate to: Expenses & Vouchers → New Expense

The Expense Entry window will open.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears displaying all recorded Expense Entries.

Step 3: Search the Expense

Locate the required Expense Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Expense ID, Short Description, or other available keywords.
Date Range	Use Date From and Date To to narrow the search results.

Step 4: Open the Expense Record

Select the required Expense Entry from the Expense Records list.

Click the View Record button.

The selected Expense Entry opens in the Expense Entry window.

Step 5: Select the Payment Record

In the Expense Payment History section, select the payment record you want to delete.

The selected payment information will automatically load into the payment section.

Step 6: Delete the Payment Record

Click the Delete button.

If a confirmation dialog appears, click Yes to continue.

After successful deletion, Muhasib ERP displays the following confirmation message.

Record has been deleted successfully.

Step 7: Verify the Updated Payment History

Review the Expense Payment History section to ensure the selected payment record has been removed successfully.

After deleting the payment, Muhasib ERP automatically recalculates the remaining payable amount against the expense.

---

Step 8: Close the Window

Close the Expense Entry window or continue managing additional Expense Payment records as required.

---

Result

---

Best Practices

• Delete an Expense Payment only if it was recorded incorrectly.
• Verify the selected payment before deleting it.
• Review the remaining balance after deleting a payment record.
• Use the Update option instead of Delete when only correcting payment details.
• Add meaningful notes whenever payment records are corrected.
• Regularly review payment history to ensure accurate expense tracking.

---

Frequently Asked Questions

Can I delete any Expense Payment record?

Yes. Muhasib ERP allows you to delete any recorded Expense Payment, provided you have the required permissions.

What happens after deleting an Expense Payment?

The payment is permanently removed from the payment history, and the remaining payable balance is automatically recalculated.

Can I recover a deleted Expense Payment?

No. Once an Expense Payment has been deleted, it cannot be restored. You must record the payment again if it is still required.

Will deleting a payment affect the Expense?

Yes. The Expense Entry remains available, but its payment history and outstanding balance are updated automatically.

Should I update or delete a payment record?

If only the payment details are incorrect, update the payment record. Delete a payment only when it was entered by mistake and should no longer exist.

Will deleting an Expense Payment affect reports?

Yes. Expense balances, payment history, account balances, and financial reports are automatically updated after the payment is deleted.

---

Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Update an Expense Payment Record
• Create an Expense Type
• Update an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to View Expense Reports to analyze expense transactions, payment history, and outstanding balances.

Product: Muhasib ERP

Create an Expense

How to Create an Expense in Muhasib ERP

Overview

This guide will help you record an approved expense with the correct classification, amount, counterparty, and payment status.

Muhasib records the expense and may create an outstanding payable or linked payment.

Who can do this

You need access to Expense entry plus expense type, account, tax, location, and counterparty.

Before you start

Have invoice/receipt evidence, date, payee, description, expense head, amount, tax, location, reference, due/payment details, and approval.

Where to find it

Back Office → Expenses & Vouchers → Transactions → Expense.

Create an Expense

Step 1: Start a new expense

Step 2: Enter date, payee, reference, and description

Step 3: Select expense head/subtype, location, and account/defaults

Step 4: Enter net amount, tax, and total from the evidence

Step 5: Confirm whether the expense is unpaid or being settled now

Step 6: Review authorization and save once

Check your work

Compare and Confirm the saved expense to evidence, expense report, outstanding balance, tax, and general ledger.

If something goes wrong

• Search by reference before retrying.
• Do not record the same cost as both an expense and purchase unless policy requires a linked process.

Related guides

• Record an Expense Payment
• Review an Expense and Its Payment History
• Update or Correct an Expense

What to do next

Print an Expense Payment Receipt

How to Print an Expense Payment Receipt in Muhasib ERP

Overview

Printing an Expense Payment Receipt allows you to generate an official receipt for a recorded expense payment. The receipt can be used as proof of payment for vendors, suppliers, internal approvals, and accounting records.

Muhasib ERP generates a professional payment receipt containing important transaction information such as the receipt number, payment date, paid amount, expense details, company information, and authorized signatures.

---

Before You Begin

Before printing an Expense Payment Receipt, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Expense Payments and Reports.
Existing Expense	The Expense Entry already exists in the system.
Payment Recorded	At least one Expense Payment has already been recorded.
Printer	A printer is available if you want a physical copy of the receipt.

---

Print an Expense Payment Receipt

Step 1: Open Expense Entry

Navigate to: Expenses & Vouchers → Transactions → New Expense

The Expense Entry window will open.

Step 2: Open Expense Inquiry

Click the Enquiry button from the left panel.

The Expense Inquiry window appears displaying all recorded Expense Entries.

Step 3: Search the Expense

Locate the required Expense Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Expense ID, Short Description, or other available keywords.
Date Range	Use Date From and Date To to narrow the search results.

Step 4: Load the Expense Record

Select the required Expense Entry from the Expense Records list.

Click the View Record button.

Muhasib ERP loads the selected Expense Entry into the Expense Entry window.

Step 5: Open Expense Payments

Click the Manage Payments button available at the bottom of the Expense Entry window.

The Expense Payment window opens displaying all payment records associated with the selected Expense Entry.

Step 6: Print the Receipt

Select the payment record whose receipt you want to print.

Click the Receipt (Printer) button from the left panel.

Muhasib ERP opens the Payment Receipt Preview window containing the selected payment details.

Step 7: Print the Receipt

Review the payment information displayed in the Payment Receipt Preview.

If all information is correct, click the Print Report button located at the bottom of the window.

Muhasib ERP sends the receipt to the selected printer or opens the operating system's print dialog, depending on your printer configuration.

Step 8: Close the Receipt Window

After printing the receipt, close the Payment Receipt Preview window or continue printing receipts for additional payment records as required.

---

Result

---

Best Practices

• Verify the selected payment before printing the receipt.
• Review the Print Preview to ensure all information is accurate.
• Print receipts only after confirming the payment has been recorded successfully.
• Keep printed receipts for auditing and financial record keeping.
• Use the latest company information and logo to maintain professional documentation.
• Reprint receipts only when additional copies are genuinely required.

---

Frequently Asked Questions

Can I print a receipt for any Expense Payment?

Yes. You can print a receipt for any recorded Expense Payment available in the payment history.

Can I print a receipt again later?

Yes. Previously recorded Expense Payment Receipts can be reprinted whenever required.

Can I print receipts for multiple payments of the same Expense?

Yes. However, each payment receipt must be printed separately because every receipt represents a single payment transaction.

Does printing a receipt change the payment record?

No. Printing only generates a receipt. It does not modify the Expense Payment record or its financial information.

What information appears on the Payment Receipt?

The receipt displays important details including the Transaction Number, Payment Date, Company Information, Amount, Amount in Words, Paid To, Notes, and signature fields.

Can I save the receipt as a PDF?

Yes. If a PDF printer is installed on your computer, you can print the receipt directly to a PDF file instead of a physical printer.

---

Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Update an Expense Payment Record
• Delete an Expense Payment Record
• Create an Expense Type
• View Expense Reports

---

Next Step

Continue by learning how to View Expense Reports to analyze expenses, payment history, and financial performance using Muhasib ERP.

Product: Muhasib ERP

Use a Pre-Written Expense Description

How to Use a Pre-Written Expense Description in Muhasib ERP

Overview

This guide will help you select a standardized description and adapt it without losing transaction-specific meaning.

The standardized but specific description is stored with the expense and appears in relevant views/reports.

Who can do this

You need access to Expense entry; separate setup permission may be required to maintain descriptions.

Before you start

Know the actual business purpose, period, payee, and evidence; a template must not replace factual detail.

Where to find it

Within Expense entry, use the pre-written description selector.

Use a Pre-Written Expense Description

Step 1: Select the description closest to the business event

Step 2: Review the inserted text

Step 3: Add transaction-specific identifiers, dates, periods, or purpose

Step 4: Remove statements that do not apply

Step 5: Confirm the final description matches the evidence

Step 6: Complete and save the expense

Check your work

Reopen the expense and confirm the description is accurate, complete, and distinguishable from similar entries.

If something goes wrong

• Do not leave placeholder text unchanged when it is inaccurate.
• Request controlled setup maintenance if no suitable template exists.

Related guides

• Create an Expense
• Create an Expense Type or Head
• Update or Correct an Expense

What to do next

Create a new Voucher

How to Create a New Voucher in Muhasib ERP

Overview

Vouchers are used to record financial receipts and payments within Muhasib ERP. They provide a structured way to document cash inflows and outflows while maintaining accurate accounting records.

Muhasib ERP supports both Payment Vouchers and Receipt Vouchers, allowing organizations to efficiently manage financial transactions and maintain complete audit trails.

---

Before You Begin

Before creating a Voucher, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to create Voucher transactions.
Voucher Types	Required Voucher Types have already been configured.
Payment Accounts	At least one Payment Account is available.
Fiscal Year	An active Fiscal Year exists in the system.

---

Create a New Voucher

Step 1: Open the Expenses & Vouchers Module

Navigate to:

Back Office → Expenses & Vouchers

The Expenses & Vouchers Management window will open.

Step 2: Open Voucher Entry

From the Transactions section, click New Voucher.

The Voucher Entry window will open.

Step 3: Enter Voucher Information

Complete the Voucher Entry form using the required information.

Field	Description
Party	Enter the customer, supplier, vendor, or other party involved in the transaction.
Amount	Enter the voucher amount.
Voucher Type	Select Payment or Receipt.
Payment Account	Select the account through which the payment or receipt is recorded.
Notes	Enter additional remarks or transaction details if required.
Manual Date Entry	Enable this option if you want to record the voucher for a specific or backdated date.

Step 4: Save the Voucher

After entering all required information, click the Save button from the left panel.

Muhasib ERP validates the entered information and creates the Voucher.

After successful saving, the following confirmation message appears.

Record has been added successfully.

Step 6: Enter Voucher Details

In the Voucher Entry window, enter the required voucher information.

Field	Description
Party	Enter the name of the customer, supplier, employee, or any other party associated with the transaction.
Amount	Enter the voucher amount.
Voucher Type	Select the appropriate voucher type such as Payment or Receipt.
Payment Account	Choose the account through which the payment or receipt will be recorded.
Notes	Enter any additional remarks or transaction details.
Manual Date Entry	Enable this option if you want to record the voucher for a specific or backdated date.

Step 7: Save the Voucher

Click the Save button from the left panel.

After the voucher is successfully saved, Muhasib ERP displays the following confirmation message.

Record has been added successfully.

Step 8: Close the Window

Close the Voucher Entry window or continue creating additional vouchers.

---

Result

---

Best Practices

• Verify the party name before saving the voucher.
• Select the correct Voucher Type for every transaction.
• Choose the appropriate Payment Account to maintain accurate accounting records.
• Use descriptive notes for easier future reference.
• Use Manual Date Entry only when recording historical transactions.
• Review all voucher information before clicking Save.

---

Frequently Asked Questions

What is a Voucher?

A Voucher is a financial document used to record payments and receipts in the accounting system.

Which Voucher Types are available?

You can create Payment and Receipt vouchers.

Can I record a voucher for a previous date?

Yes. Enable Manual Date Entry and select the required transaction date.

Can I update the voucher later?

Yes. Authorized users can update voucher information whenever necessary.

Where can I view my vouchers?

All recorded vouchers can be viewed through the Voucher Inquiry window.

---

Related Articles

• Update a Voucher
• Delete a Voucher
• Print a Voucher Receipt
• Voucher Inquiry
• Create an Expense
• Record an Expense Payment

---

Next Step

Continue by learning how to Update a Voucher to modify an existing voucher whenever changes are required.

Product: Muhasib ERP

Record an Expense Payment

How to Record an Expense Payment in Muhasib ERP

Overview

This guide will help you settle an existing expense from the correct cash or bank account.

Muhasib records the outgoing payment and reduces the expense outstanding balance.

Who can do this

You need access to Expense Payment plus expense, payment-method, and account.

Before you start

Confirm the expense, outstanding amount, payment date, method, paying account, reference, deductions, and approval.

Where to find it

Back Office → Expenses & Vouchers → Transactions → Expense Payment, or the payment action on an expense.

Record an Expense Payment

Step 1: Locate and select the correct expense

Step 2: Confirm payee and outstanding balance

Step 3: Enter payment date, amount, method, paying account, and reference

Step 4: Apply authorized deductions where supported

Step 5: Review remaining balance and save once

Step 6: Retain or print payment evidence

Check your work

Compare and Confirm the payment, expense history, remaining balance, cash/bank account, and general ledger.

If something goes wrong

• Do not pay more than the authorized outstanding amount.
• Search for the payment reference before retrying.

Related guides

• Create an Expense
• Review an Expense and Its Payment History
• Update or Correct an Expense Payment

What to do next

Update a Voucher Entry

How to Update a Voucher Entry in Muhasib ERP

Overview

Updating a Voucher Entry allows you to modify voucher information after it has been recorded in Muhasib ERP. Authorized users can update details such as the Party, Amount, Voucher Type, Payment Account, Notes, and Voucher Date whenever corrections or changes are required.

Keeping voucher records accurate helps maintain reliable financial statements, improves transaction tracking, and ensures your accounting records remain consistent across the system.

---

Before You Begin

Before updating a Voucher Entry, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access the Expenses & Vouchers module.
Existing Voucher	The Voucher Entry you want to update already exists.
Payment Account	Required payment accounts have already been configured.

---

Update a Voucher Entry

Step 1: Open Voucher Entry

Navigate to:

Expenses & Vouchers → Transactions → New Voucher

The Voucher Entry window opens.

Step 2: Open Voucher Inquiry

Click the Enquiry button from the left panel.

The Voucher Inquiry window appears displaying all recorded vouchers.

Step 3: Search the Voucher

Locate the required Voucher Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search vouchers using keywords within the selected date range.
Date Range	Filter vouchers by selecting the required From and To dates.
Voucher Type	Display Both, Payment, or Receipt vouchers within the selected date range.

Step 4: Load the Voucher

Select the required voucher from the Voucher Records list.

Click the View Record button.

Muhasib ERP loads the selected voucher into the Voucher Entry window where it becomes available for editing.

Step 5: Update Voucher Details

Modify the required voucher information.

Field	Description
Party	Update the party name if required.
Amount	Modify the voucher amount.
Voucher Type	Change the voucher between Payment and Receipt whenever necessary.
Payment Account	Select another payment account if required.
Notes	Update additional remarks related to the voucher.
Manual Date Entry	Enable this option to modify the voucher date.

Step 6: Save the Updated Voucher

After making the required changes, click the Update button from the left panel.

Muhasib ERP validates the updated information and saves the changes to the Voucher Entry.

After the voucher is updated successfully, the following confirmation message appears.

Record has been updated successfully.

Step 7: Verify the Updated Voucher

Review the updated voucher information to ensure all modifications have been saved correctly.

If necessary, reopen the Voucher Inquiry window and load the voucher again to verify the latest details.

Step 8: Close the Window

Close the Voucher Entry window or continue updating additional voucher records as required.

---

Result

---

Best Practices

• Review the voucher carefully before making changes.
• Verify the Party and Voucher Type before saving.
• Select the correct Payment Account to maintain accurate accounting records.
• Update the Amount carefully to avoid posting incorrect financial values.
• Use Manual Date Entry only when correcting historical transactions.
• Add meaningful Notes whenever voucher information is modified.

---

Frequently Asked Questions

Can I update a Voucher after it has been created?

Yes. Authorized users can update existing Voucher Entries whenever required.

Can I change the Voucher Type?

Yes. You can change the Voucher Type between Payment and Receipt before saving the updated voucher.

Can I change the Payment Account?

Yes. Simply select another Payment Account from the dropdown list before updating the voucher.

Can I modify the voucher date?

Yes. Enable Manual Date Entry and select the required transaction date.

Will updating a voucher affect reports?

Yes. Financial reports, ledgers, and transaction summaries automatically reflect the updated voucher information.

Can I search for a voucher before updating it?

Yes. Use Filter by Keyword, Date Range, and Voucher Type in the Voucher Inquiry window to quickly locate the required voucher.

---

Related Articles

• Create a Voucher Entry
• Delete a Voucher Entry
• Print a Voucher Receipt
• Voucher Inquiry
• Create an Expense
• Record an Expense Payment

---

Next Step

Continue by learning how to Delete a Voucher Entry when a voucher is no longer required or has been created by mistake.

Product: Muhasib ERP

Update or Correct an Expense

How to Update or Correct an Expense in Muhasib ERP

Overview

This guide will help you correct an expense without losing its audit trail or corrupting linked payments.

Muhasib preserves the original/update or reversal chain and recalculates dependent balances according to its rules.

Who can do this

You need access to Expense update/reversal permission and access to the affected accounting period.

Before you start

Identify the error, linked payments, tax/ledger effects, period status, correct values, evidence, and approval.

Where to find it

Locate the expense in its list/history and open the available update or reversal action.

Update or Correct an Expense

Step 1: Open the original expense by document number

Step 2: Review linked payments and later dependencies

Step 3: Update only permitted descriptive fields when economic substance is unchanged

Step 4: Reverse/cancel through the approved action when amount, classification, party, tax,

Reverse/cancel through the approved action when amount, classification, party, tax, or posting is wrong.

Step 5: Record the reason and approval reference

Step 6: Enter one correct replacement when required

Check your work

Confirm original status, correction link, replacement, expense balance, tax, payments, and general ledger.

If something goes wrong

• Do not edit around an existing payment without reconciling it.
• Resolve closed-period restrictions through authorized accounting procedure.

Related guides

• Review an Expense and Its Payment History
• Update or Correct an Expense Payment
• Follow the Recommended Expense and Voucher Workflow

What to do next

Delete a Voucher Entry

How to Delete a Voucher Entry in Muhasib ERP

Overview

Deleting a Voucher Entry allows authorized users to permanently remove voucher records that were created by mistake or are no longer required. Muhasib ERP enables you to delete both Payment and Receipt vouchers while maintaining an organized financial database.

Deleting unnecessary voucher records helps keep financial transactions accurate and prevents duplicate or incorrect entries from appearing in reports.

---

Before You Begin

Before deleting a Voucher Entry, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to manage Voucher Entries.
Existing Voucher	The Voucher Entry you want to delete already exists.
Verification	Verify that the selected voucher is the correct record before deleting it.

---

Delete a Voucher Entry

Step 1: Open Voucher Entry

Navigate to:

Expenses & Vouchers → Transactions → New Voucher

The Voucher Entry window will open.

Step 2: Open Voucher Inquiry

Click the Enquiry button from the left panel.

The Voucher Inquiry window will appear displaying all recorded vouchers.

Step 3: Search the Voucher

Locate the required Voucher Entry using one of the following search options.

Search Option	Description
Filter by Keyword	Search using Voucher ID, Party Name, Notes, or other available keywords.
Date Range	Use Date From and Date To to narrow search results.
Voucher Type	Filter Payment Vouchers, Receipt Vouchers, or view both.

Step 4: Load the Voucher Record

Select the required Voucher Entry from the Voucher Records list.

Click the View Record button.

Muhasib ERP loads the selected Voucher Entry into the Voucher Entry window where it becomes available for deletion.

Step 5: Verify the Voucher Details

Before deleting the voucher, verify the following information.

Field	Description
Party	Confirm the selected party.
Amount	Verify the voucher amount.
Voucher Type	Confirm whether it is a Payment or Receipt voucher.
Payment Account	Verify the selected payment account.
Voucher Date	Review the transaction date before deletion.

Step 6: Delete the Voucher

After verifying the voucher details, click the Delete button from the left panel.

If a confirmation dialog appears, click Yes to proceed.

Muhasib ERP permanently deletes the selected Voucher Entry from the system.

After successful deletion, the following confirmation message appears.

Record has been deleted successfully.

Step 7: Verify the Deletion

Open the Voucher Inquiry window again and search for the deleted voucher to verify that it has been removed from the system.

Step 8: Close the Window

Close the Voucher Entry window or continue deleting additional Voucher Entries as required.

---

Result

---

Best Practices

• Verify the voucher details before deleting the record.
• Delete only vouchers that are incorrect or no longer required.
• Review the voucher amount and payment account before confirming deletion.
• Maintain proper documentation for deleted financial transactions when required by your organization's accounting policies.
• Regularly review voucher records to keep your financial data clean and organized.

---

Frequently Asked Questions

Can I delete a Voucher Entry after it has been created?

Yes. Authorized users can permanently delete existing Voucher Entries.

Can I delete both Payment and Receipt vouchers?

Yes. Muhasib ERP allows you to delete both Payment and Receipt Voucher Entries.

Can I recover a deleted Voucher Entry?

No. Once a Voucher Entry has been deleted, it cannot be restored. You must create a new voucher if it is required again.

How can I find a Voucher before deleting it?

Use Filter by Keyword, Date Range, or Voucher Type in the Voucher Inquiry window.

Will deleting a voucher affect reports?

Yes. Financial reports and voucher listings automatically reflect the deletion after the record has been removed.

Should I update or delete a voucher?

If only the voucher information needs correction, update the Voucher Entry. Delete the voucher only when it was created by mistake or is no longer required.

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Related Articles

• Create a Voucher Entry
• Update a Voucher Entry
• Print a Voucher Receipt
• Voucher Inquiry
• Create an Expense
• Record an Expense Payment

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Next Step

Continue by learning how to Print a Voucher Receipt to generate a printable copy of Payment and Receipt vouchers for record keeping and documentation.

Product: Muhasib ERP

Update or Correct an Expense Payment

How to Update or Correct an Expense Payment in Muhasib ERP

Overview

This guide will help you correct an expense payment while keeping expense and cash/bank balances consistent.

Muhasib updates or reverses the payment and recalculates expense outstanding and cash/bank effects.

Who can do this

You need access to Expense Payment update/reversal and affected account/period.

Before you start

Identify the original payment, expense, bank/cash evidence, error, correct values, later checking, and approval.

Where to find it

Open the expense payment history and locate the original payment.

Update or Correct an Expense Payment

Step 1: Confirm payment number, expense, payee, amount, account, and reference

Step 2: Review bank reconciliation and downstream links

Step 3: Update only fields the form safely permits

Step 4: Reverse/cancel and replace when amount, direction, account, or allocation is

Reverse/cancel and replace when amount, direction, account, or allocation is wrong.

Step 5: Record reason and approval

Step 6: Reconcile the corrected chain

Check your work

Confirm original status, replacement, expense history, outstanding balance, payment account, and ledger.

If something goes wrong

• Do not create an offsetting payment with the wrong direction.
• Resolve reconciled-bank or closed-period constraints through authorized procedure.

Related guides

• Record an Expense Payment
• Update or Correct an Expense
• Review an Expense and Its Payment History

What to do next

Create a Payment Voucher

How to Create a Payment Voucher in Muhasib ERP

Overview

This guide will help you record an approved outgoing cash or bank movement with the correct debit classification and evidence.

Muhasib records the outgoing voucher and corresponding accounting movement.

Who can do this

You need access to Payment Voucher plus account, payment-method, location, and approval.

Before you start

Confirm payee, purpose, date, amount, debit account, paying account, reference, evidence, tax/deduction treatment, and approval.

Where to find it

Back Office → Expenses & Vouchers → Transactions → Payment Voucher.

Create a Payment Voucher

Step 1: Start a new payment voucher

Step 2: Enter date, payee, reference, and narration

Step 3: Select the correct debit/purpose account

Step 4: Select payment method and paying cash/bank account

Step 5: Enter amount and authorized tax/deductions

Step 6: Review debit/credit direction, evidence, and approval

Step 7: Save once and print if required

Check your work

Compare and Confirm voucher, evidence, payee, debit account, cash/bank credit, tax/deductions, and printed total.

If something goes wrong

• Do not use a voucher to bypass supplier or expense subledgers.
• Search by reference before retrying.

Related guides

• Create a Receipt Voucher
• Review, Update, or Correct a Voucher
• Understand Expense Entries and Vouchers

What to do next

Create a Receipt Voucher

How to Create a Receipt Voucher in Muhasib ERP

Overview

This guide will help you record an approved incoming cash or bank movement with the correct credit classification and evidence.

Muhasib records the incoming voucher and corresponding accounting movement.

Who can do this

You need access to Receipt Voucher plus account, payment-method, location, and approval.

Before you start

Confirm payer, purpose, date, amount, credit account, receiving account, reference, evidence, tax treatment, and approval.

Where to find it

Back Office → Expenses & Vouchers → Transactions → Receipt Voucher.

Create a Receipt Voucher

Step 1: Start a new receipt voucher

Step 2: Enter date, payer, reference, and narration

Step 3: Select the correct credit/source account

Step 4: Select payment method and receiving cash/bank account

Step 5: Enter amount and applicable authorized details

Enter amount and needed authorized details.

Step 6: Review debit/credit direction and evidence

Step 7: Save once and print if required

Check your work

Compare and Confirm voucher, evidence, payer, cash/bank debit, source-account credit, and printed total.

If something goes wrong

• Do not use a voucher to bypass the customer subledger.
• Confirm money direction before saving.

Related guides

• Create a Payment Voucher
• Review, Update, or Correct a Voucher
• Understand Expense Entries and Vouchers

What to do next

Print an Expense Payment Receipt

How to Print an Expense Payment Receipt in Muhasib ERP

Overview

This guide will help you print or export the correct expense-payment receipt from a verified saved transaction.

Muhasib renders the receipt; printing does not alter the underlying transaction unless system evidence says otherwise.

Who can do this

You need access to Expense Payment view/print access and operating-system printer/export rights.

Before you start

Confirm the payment is saved once, correct, approved, and linked to the intended expense; select the correct printer and paper/template.

Where to find it

Open the saved expense payment and choose its Print/Preview action.

Print an Expense Payment Receipt

Step 1: Locate the payment by document number

Step 2: Verify payee, expense, date, amount, method, account, and reference

Step 3: Open print preview

Step 4: Confirm company identity, receipt number, values, narration, and page layout

Step 5: Select the approved printer or export target

Step 6: Produce one controlled copy and mark duplicates according to policy

Check your work

Compare the output with the saved payment and make sure it is legible, complete, and uniquely identified.

If something goes wrong

• Correct the transaction before printing if values are wrong.
• Check template, printer, paper size, and permissions when output is clipped or unavailable.

Related guides

• Record an Expense Payment
• Review an Expense and Its Payment History
• Resolve Muhasib Printing Setup Problems

What to do next

Reports

View an Expense Report

How to view an Expense Summary Report in Muhasib ERP?

Overview

The Expense Summary Report provides a consolidated view of all recorded expenses within a selected date range. It enables users to analyze expenses based on Expense Type, Payment Status, and keywords, making it easier to monitor spending, review outstanding expenses, and generate financial reports.

Muhasib ERP allows you to filter expense records before generating the report, ensuring that only the required information is displayed. The report can also be printed for record keeping, auditing, and management purposes.

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Before You Begin

Before viewing the Expense Summary Report, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Expense Reports.
Recorded Expenses	Expense records already exist in the system.
Expense Types	Expense Types have been created and assigned to expenses.

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View an Expense Summary Report

Step 1: Open the Expense Summary Report

Navigate to:

Expenses & Vouchers → Reports → Expense Summary Report

The Expense Summary Report window opens.

Step 2: Apply Report Filters

Select the required filters before generating the report.

Filter	Description
Filter by Keyword	Search expenses using keywords such as the Short Description.
Expense Type	Display expenses for a specific Expense Type or select All.
Date From / Date To	Specify the reporting period.
Payment Status	Filter expenses by All, Paid, Partial Paid, or Unpaid.

Step 3: Generate the Report

Click the Apply Filter button.

Muhasib ERP retrieves all matching expense records and displays them in the report preview.

Step 4: Review the Report

Review the generated report to verify that it contains the required expense records.

The Expense Summary Report displays the following information for each expense.

Column	Description
Date & Time	Date and time when the expense was recorded.
Short Description	Brief description of the expense.
Long Description	Additional information entered for the expense.
Expense Type	The Expense Type assigned to the expense.
Type Parent	Parent category of the selected Expense Type.
Recorded By	User who recorded the expense.
Amount (Rs.)	Total recorded expense amount.
Payment Status	Current payment status (Paid, Partial Paid, or Unpaid).
Total Expenses	Displays the total amount of all expenses included in the report.

Step 5: Print the Report

Click the Print Report button located at the top-right corner of the window.

Muhasib ERP opens the print preview of the Expense Summary Report.

Review the report and click Print Report to send it to the selected printer.

Step 6: Close the Window

After reviewing or printing the report, close the Expense Summary Report window or generate another report using different filter criteria.

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Result

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Best Practices

• Always apply appropriate filters before generating the report.
• Use Payment Status filters to monitor outstanding expenses.
• Review the reporting period before printing the report.
• Regularly generate Expense Summary Reports to monitor organizational spending.
• Print or archive reports for auditing and financial record keeping.

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Frequently Asked Questions

Can I filter the Expense Summary Report?

Yes. You can filter the report using Keyword, Expense Type, Date Range, and Payment Status.

Can I view only unpaid expenses?

Yes. Select the Unpaid Payment Status filter before generating the report.

Can I generate a report for a specific Expense Type?

Yes. Select the required Expense Type from the dropdown list.

Does the report show the total expense amount?

Yes. Muhasib ERP automatically calculates and displays the total value of all expenses included in the report.

Can I print the Expense Summary Report?

Yes. Click the Print Report button to open the print preview and print the report.

---

Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Print an Expense Payment Receipt
• View Expense Details Report

---

Next Step

Continue by learning how to View an Expense Details Report to analyze complete information for individual expense records.

Product: Muhasib ERP

View Head-Wise Expense Summary Report

How to View Head-Wise Expense Summary Report

Overview

The Head-Wise Expense Summary Report provides a summarized view of expenses grouped by Expense Type (Expense Head). Instead of displaying every individual expense transaction, this report consolidates expenses under each Expense Head and calculates the total amount recorded for each category during the selected reporting period.

This report helps finance teams analyze spending patterns across different expense categories, identify major cost areas, and monitor overall expense distribution without reviewing individual transactions.

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Before You Begin

Before generating the Head-Wise Expense Summary Report, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Expense Reports.
Recorded Expenses	Expense records exist in the selected reporting period.
Expense Types	Expense Types have already been created and assigned to expense entries.

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View Head-Wise Expense Summary Report

Step 1: Open the Head-Wise Expense Summary Report

Navigate to:

Expenses & Vouchers → Reports → Expense Summary Head-wise Report

The Expense Summary Head-wise Report window opens.

Step 2: Apply Report Filters

Select the required filters before generating the report.

Filter	Description
Filter by Keyword	Search report data using keywords related to Expense Types.
Date From / Date To	Select the reporting period for the summary.

Step 3: Generate the Report

Click the Apply Filter button.

Muhasib ERP processes the selected criteria and generates the Head-Wise Expense Summary Report.

Step 4: Review the Report

Review the generated report to verify the summarized expense information.

The Head-Wise Expense Summary Report displays the following information.

Column	Description
Sr. No.	Sequential number assigned to each Expense Type in the report.
Expense Type	The Expense Head under which expenses have been recorded.
Type Parent	Displays the parent Expense Type, if one has been assigned.
Total Amount (Rs.)	Total amount recorded against the corresponding Expense Type during the selected reporting period.
Total Expenses	Displays the combined total of all Expense Types included in the report.

Step 5: Print the Report

Click the Print Report button located at the top-right corner of the window.

Muhasib ERP opens the print preview of the Head-Wise Expense Summary Report.

Review the report and click Print Report to send it to the selected printer.

Step 6: Close the Window

After reviewing or printing the report, close the Head-Wise Expense Summary Report window or generate another report using different filter criteria.

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Result

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Best Practices

• Generate Head-Wise reports regularly to monitor category-wise spending.
• Use appropriate date ranges for meaningful financial analysis.
• Review expense category totals before preparing financial statements.
• Periodically review Expense Types to maintain a well-organized expense structure.
• Print or archive reports for auditing and management review.

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Frequently Asked Questions

What does the Head-Wise Expense Summary Report show?

It summarizes total expenses grouped by Expense Type instead of displaying individual expense transactions.

Can I filter the report?

Yes. You can filter the report using Keyword and Date Range before generating it.

Does the report display individual expense entries?

No. This report displays only summarized totals for each Expense Type.

Can I print the Head-Wise Expense Summary Report?

Yes. Click the Print Report button to open the print preview and print the report.

Does the report calculate the overall expense total?

Yes. Muhasib ERP automatically calculates and displays the combined total of all Expense Types included in the report.

---

Related Articles

• View an Expense Summary Report
• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• Print an Expense Payment Receipt

---

Next Step

Continue by learning how to View an Expense Payment Report to analyze payments recorded against expenses.

Product: Muhasib ERP

Review an Expense and Its Payment History

How to Review an Expense and Its Payment History in Muhasib ERP

Overview

This guide will help you trace an expense from source entry through every payment and correction.

You have an evidence-backed view of what was recorded, paid, outstanding, or corrected.

Who can do this

You need access to Expense and Expense Payment view access, plus ledger access if checking is required.

Before you start

Have the expense number, reference, payee, date range, or amount needed to identify the record uniquely.

Where to find it

Back Office → Expenses & Vouchers → expense list/history.

Review an Expense and Its Payment History

Step 1: Search for the expense using multiple identifying values

Step 2: Confirm payee, date, amount, head, and reference

Step 3: Review original status and current outstanding balance

Step 4: Open each linked payment, update, reversal, or replacement

Step 5: Compare the document chain with source evidence

Step 6: Reconcile totals to expense and cash/bank ledgers

Check your work

Confirm original amount equals valid payments plus outstanding amount, adjusted for authorized reversals or corrections.

If something goes wrong

• Expand the date range if a linked payment is not visible.
• Check company and accounting period before concluding a record is missing.

Related guides

• Create an Expense
• Record an Expense Payment
• Update or Correct an Expense

What to do next

View Expense Inquiry

How to View an Expense Inquiry Report in Muhasib ERP

Overview

The Expense Inquiry window provides a centralized view of all recorded expense transactions in Muhasib ERP. It allows users to search, filter, and review expense records without making any changes to the underlying data.

Using the available search filters, users can quickly locate specific expenses based on transaction number, payment status, expense type, and date range. The inquiry window also provides access to complete expense details, including payment history.

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Before You Begin

Before viewing an Expense Inquiry Report, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Expense Inquiry reports.
Expense Records	One or more Expense Entries already exist in the system.
Expense Payments	Payment records are available if you want to review payment history.

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View an Expense Inquiry Report

Step 1: Open Expense Inquiry

Navigate to:

Back Office → Reports → Accounting and Finance → Expense Inquiry

The Expense Inquiry window opens.

Step 2: Search for an Expense

Locate the required expense using one or more of the available filters.

Search Option	Description
Search by Invoice No.	Search a specific expense using its transaction/invoice number.
Date Range	Specify the From and To dates to display expenses recorded within a selected period.
Payment Status	Filter records by All, Paid, Partial Paid, or Unpaid.
Expense Type	Display only expenses belonging to a selected Expense Type.

Click Filter to display the matching expense records.

Step 3: Select the Expense Record

Select the required expense from the Expense Records table.

The inquiry grid displays information including:

• Transaction Number
• Date Recorded
• Short Description
• Long Description
• Parent Expense Type
• Expense Type
• Expense Amount
• Payment Status

Click View Record.

Step 4: Review Expense Details

After clicking View Record, Muhasib ERP opens the selected Expense Entry in a read-only inquiry window.

The following information is available for review.

Field	Description
Expense ID	Displays the unique system-generated Expense ID.
Transaction Number	Displays the transaction reference number.
Amount	Displays the recorded expense amount.
Short Description	Displays the short description of the expense.
Expense Type	Displays the assigned Expense Type.
Long Description	Displays additional information recorded for the expense.
Expense Date	Displays the date on which the expense was recorded.
Fiscal Year	Displays the fiscal year associated with the expense.
Recorded By	Displays the user who recorded the expense.

Step 5: Review Payment Records

If payments have been recorded against the selected expense, they are displayed in the Payment Account Records section.

The payment history includes the following information.

Column	Description
Payment ID	Unique payment record identifier.
Transaction No.	Payment transaction number.
Date	Date when the payment was recorded.
Payment Amount	Amount paid against the expense.
Payment Type	Displays the selected payment method.
Payment Account	Displays the account used for the payment.

Step 6: Close the Window

After reviewing the required information, close the Expense Inquiry window or continue reviewing additional expense records.

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Result

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Best Practices

• Use search filters to quickly locate the required expense.
• Review payment history before making financial decisions.
• Verify payment status before recording additional payments.
• Use Expense Inquiry to validate transactions before generating reports.
• Periodically review expense records to ensure financial accuracy.

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Frequently Asked Questions

Can I edit an expense from Expense Inquiry?

No. Expense Inquiry is a read-only screen used for reviewing expense records.

Can I search for a specific expense?

Yes. You can search using the transaction number, date range, payment status, and expense type filters.

Can I view payment history for an expense?

Yes. All recorded payments associated with the selected expense are displayed in the Payment Account Records section.

Can I view unpaid expenses only?

Yes. Select the Unpaid payment status filter and apply the search.

Does Expense Inquiry change any data?

No. Viewing expense records does not modify any transaction.

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Related Articles

• Create an Expense
• Update an Expense
• Delete an Expense
• Record an Expense Payment
• View Expense Summary Report
• View Head-wise Expense Summary Report

---

Next Step

Continue by learning how to Print an Expense Receipt or generate additional Expense Reports for further analysis.

Product: Muhasib ERP

Review, Update, or Correct a Voucher

Review, Update, or Correct a Voucher

Overview

This guide will help you check a voucher and correct errors through an auditable method.

Muhasib preserves the voucher correction chain and updates balances according to its rules.

Who can do this

You need access to Voucher view and, when correcting, update/reversal permission for the accounting period.

Before you start

Have the voucher number, evidence, bank/cash record, error details, correct treatment, later dependencies, and approval.

Where to find it

Open the payment or receipt voucher list/history and locate the original document.

Review, Update, or Correct a Voucher

Step 1: Confirm voucher type and money direction

Step 2: Compare date, party, accounts, amount, reference, narration, and evidence

Step 3: Review reconciliation and later dependencies

Step 4: Update only safe descriptive fields where permitted

Step 5: Reverse/cancel and replace for wrong direction, account, amount, or party

Step 6: Record reason and approval reference

Check your work

Confirm original status, replacement link, debit/credit values, cash/bank balance, and general ledger.

If something goes wrong

• Never turn a payment voucher into a receipt by editing fields.
• Resolve closed or reconciled periods through approved procedure.

Related guides

• Create a Payment Voucher
• Create a Receipt Voucher
• Follow the Recommended Expense and Voucher Workflow

What to do next

View Voucher Report

How to View Voucher Summary Report in Muhasib ERP

Overview

The Voucher Summary Report provides a consolidated view of all Payment and Receipt vouchers recorded within a selected date range. It helps organizations review voucher transactions, verify accounting records, monitor cash movements, and generate printable reports for auditing and financial analysis.

The report supports multiple filtering options, allowing users to quickly locate vouchers based on keywords, voucher type, and transaction dates.

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Before You Begin

Before viewing the Voucher Summary Report, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Voucher Reports.
Voucher Records	At least one Payment or Receipt Voucher exists in the system.

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View Voucher Summary Report

Step 1: Open Voucher Summary Report

Navigate to:

Back Office → Reports → Transaction Reports → Voucher Summary Report

The Voucher Summary Report window opens.

Step 2: Apply Report Filters

Specify the required filters before generating the report.

Filter	Description
Filter by Keyword	Search vouchers using Party Name, Transaction Number, or other available keywords.
Date Range	Select the From and To dates for the report.
Voucher Type	Choose All, Payment, or Receipt.

Step 3: Generate the Report

Click the Filter button.

Muhasib ERP generates the Voucher Summary Report based on the selected criteria.

Step 4: Review the Report

The report displays voucher information including:

Column	Description
Transaction No.	Voucher transaction number.
Date & Time	Voucher creation date and time.
Party	Name of the related customer, supplier, or party.
Notes	Additional remarks recorded with the voucher.
Voucher Type	Payment or Receipt.
Voucher Amount	Amount recorded for the voucher.

Step 5: Print the Report

After reviewing the report, click the Print Report button located in the top-right corner of the window.

A print preview opens, allowing you to verify the report before printing.

Step 6: Close the Report

After reviewing or printing the report, close the Voucher Summary Report window or return to the Reports menu to generate another report.

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Result

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Best Practices

• Apply the appropriate date range before generating the report.
• Use keywords to quickly locate specific voucher transactions.
• Filter by Voucher Type when reviewing only Payments or Receipts.
• Review the report in Print Preview before printing.
• Generate reports regularly for reconciliation and auditing purposes.

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Frequently Asked Questions

Can I view both Payment and Receipt vouchers together?

Yes. Select All under the Voucher Type filter to display both Payment and Receipt vouchers.

Can I filter the report by voucher type?

Yes. You can generate reports for Payment, Receipt, or All voucher types.

Can I search for a specific voucher?

Yes. Use the Filter by Keyword option to locate voucher records.

Can I print the Voucher Summary Report?

Yes. Click the Print Report button to open the print preview and print the report.

Can I edit voucher records from this report?

No. The Voucher Summary Report is for viewing and printing purposes only. Voucher modifications must be performed through the Voucher Entry module.

---

Related Articles

• Create a New Voucher
• Update a Voucher Entry
• Delete a Voucher Entry
• Print a Voucher Receipt
• View Expense Summary Report

---

Next Step

Continue by learning how to View Voucher Inquiry Report to search and review individual voucher records in detail.

Product: Muhasib ERP

View Voucher Inquiry

How to View Voucher Inquiry Report in Muhasib ERP

Overview

The Voucher Inquiry Report allows you to search, filter, and view detailed voucher records without modifying the original transactions. It provides quick access to Payment and Receipt vouchers along with their complete transaction details.

This report is useful for reviewing voucher information, verifying accounting entries, auditing financial transactions, and answering customer or supplier inquiries.

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Before You Begin

Before viewing the Voucher Inquiry Report, ensure the following requirements are met.

Requirement	Description
Permissions	You have permission to access Voucher Inquiry Reports.
Voucher Records	At least one Payment or Receipt Voucher exists in the system.

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View Voucher Inquiry Report

Step 1: Open Voucher Inquiry Report

Navigate to:

Back Office → Reports → Transaction Reports → Voucher Inquiry

The Voucher Inquiry window opens.

Step 2: Search for a Voucher

Use one or more of the available filters to locate the required voucher.

Filter	Description
Filter by Keyword	Search using Transaction Number, Party Name, or other available keywords.
Date Range	Limit the search to vouchers recorded within a specific period.
Voucher Type	Display All, Payment, or Receipt vouchers.

Click the Filter button to display matching records.

Step 3: Open Voucher Details

Select the required voucher from the results list.

Click the View Record button.

Muhasib ERP opens the selected Voucher Record in a read-only view displaying complete transaction information.

Step 4: Review Voucher Information

The Voucher Inquiry displays complete voucher information including:

Field	Description
Voucher ID	Unique system-generated voucher identifier.
Transaction Number	Voucher transaction reference number.
Party	Customer, supplier, or other related party.
Voucher Type	Payment or Receipt voucher.
Amount	Voucher amount.
Payment Account	Account used for the voucher transaction.
Notes	Additional remarks recorded with the voucher.
Recorded By	User who created the voucher.

Step 5: Close the Inquiry

After reviewing the voucher information, close the Voucher Inquiry window or return to the report to view another voucher record.

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Result

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Best Practices

• Apply filters before opening voucher records to reduce search time.
• Use Transaction Number whenever possible for accurate searches.
• Verify the Voucher Type before reviewing transaction details.
• Review voucher information before making any accounting adjustments through the Voucher Entry module.
• Use Voucher Inquiry for verification purposes instead of editing live records.

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Frequently Asked Questions

Can I search vouchers by Transaction Number?

Yes. Use the Filter by Keyword option to search by Transaction Number, Party Name, or other available keywords.

Can I filter vouchers by type?

Yes. You can display All, Payment, or Receipt vouchers.

Can I search vouchers within a specific date range?

Yes. Select the required From and To dates before applying the filter.

Can I edit a voucher from Voucher Inquiry?

No. Voucher Inquiry is a read-only feature. To modify a voucher, use the Update Voucher Entry function.

Can I delete a voucher from Voucher Inquiry?

No. Voucher deletion must be performed through the Delete Voucher Entry feature.

Why can't I find a voucher?

Verify that the selected date range, voucher type, and keyword filters match the voucher you are searching for.

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Related Articles

• Create a New Voucher
• Update a Voucher Entry
• Delete a Voucher Entry
• View Voucher Summary Report
• Print Voucher Receipt

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Next Step

Continue by learning how to Print a Voucher Receipt to generate a printable copy of an individual voucher transaction.

Product: Muhasib ERP

Concepts & Workflows

Troubleshooting