# Expense Entry or Voucher: Which One Should You Use?

### Expense Entry or Voucher: Which One Should You Use?

Both options record money-related activity, but they are used for different situations. Choosing the right one keeps your reports clear and prevents the same payment from being recorded twice.

### Use an Expense Entry when

- Your business receives a bill or has a business expense.
- The expense will be paid later or in parts.
- You want to track the total expense, the amount paid and the amount still due.

**Example:** You receive an electricity bill today and will pay it next week. Record the bill as an Expense Entry today. Record its payment when the money is actually paid.

### Use a Voucher when

- You need to record a direct cash or bank payment.
- You need to record money received.
- The transaction does not need the separate expense-and-payment workflow.

**Example:** Your business receives cash that needs to be entered directly as a receipt. Use a Receipt Voucher. For a direct payment, use a Payment Voucher.

<div class="callout warning">**Important:** Do not record the same payment as both an Expense Payment and a Payment Voucher. This can double the amount in your records.</div>### If you are not sure

Ask your accountant or supervisor before saving. It is easier to choose the correct option now than to correct the accounts later.

### Related guides

- [Create an Expense](https://docs.muhasiberp.com/link/12)
- [Record an Expense Payment](https://docs.muhasiberp.com/link/23)
- [Create a New Voucher](https://docs.muhasiberp.com/link/22)