Follow the Recommended Expense and Voucher Workflow

Follow the Recommended Expense and Voucher Workflow

Overview

This guide will help you process an expense or voucher from setup through entry, approval, payment, verification, and correction.

Each transaction has a traceable lifecycle from detailed record to ledger and settlement.

Who can do this

You need access to Permissions appropriate to each separated role: setup, entry, approval, payment, review, and correction.

Before you start

Establish expense heads, accounts, payment methods, approval limits, document evidence, period controls, and role separation.

Where to find it

Back Office → Expenses & Vouchers.

Follow the Recommended Expense and Voucher Workflow

Step 1: Maintain expense heads and reusable descriptions under controlled setup

Step 2: Enter the expense or voucher from approved evidence

Step 3: Review classification, amount, tax, date, counterparty, and account

Step 4: Obtain approval before payment where policy requires it

Step 5: Record payment or receipt using the matching workflow

Step 6: Verify document, ledger, and cash/bank reconciliation

Step 7: Correct errors through authorized update or reversal actions

Check your work

Sample transactions and confirm evidence, authorization, document chain, balances, and checking.

If something goes wrong

• Do not combine approval and payment privileges without business authorization.
• Never delete or overwrite evidence to conceal a correction.

Related guides

• Understand Expense Entries and Vouchers
• Review an Expense and Its Payment History
• Review, Update, or Correct a Voucher

What to do next