Recommended Expense and Voucher Workflow

Recommended Expense and Voucher Workflow
This simple routine will help your team enter expenses correctly and keep payment records easy to understand.
For a business expense
Step 1: Create the Expense Type
Create a clear category such as Rent, Electricity, Salaries or Repairs. You normally need to do this only once.
Step 2: Record the Expense
Enter the bill or expense on the date it belongs to. Check the description, amount and Expense Type before saving.
Step 3: Record the Payment
When money is paid, open the same expense and use Manage Payments. Select the correct payment type and account.
Step 4: Check the Remaining Amount
Make sure the paid and unpaid amounts match the bill. If the bill was paid in parts, record each payment separately.
For another direct receipt or payment
Use a Receipt Voucher for money received and a Payment Voucher for money paid, when the separate Expense Entry workflow is not needed.
Avoid duplicate entries: Never enter the same payment through both workflows. If you are unsure, ask your accountant or supervisor before saving.
End-of-day check
Review the Expense, Voucher and payment reports. Compare them with your bills, receipts, cash and bank records. A short daily check can prevent a much bigger problem later.
Related guides
Expense Entry or Voucher: Which One Should You Use?
Create an Expense
Record an Expense Payment
Create a New Voucher