# Understand Expense Entries and Vouchers ### Understand Expense Entries and Vouchers ### Overview This guide will help you choose the correct workflow for an expense, expense payment, payment voucher, or receipt voucher. The selected workflow determines available fields, document trail, and likely ledger treatment. ### Who can do this You need access to Read access to relevant expense and voucher workflows; create rights are needed only to transact. ### Before you start Know the business event, counterparty, whether a liability is recorded before payment, direction of money, tax treatment, and required evidence.
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### Where to find it Back Office → Expenses & Vouchers. ### Understand Expense Entries and Vouchers #### Step 1: Use Expense when recording the cost/liability and its classification #### Step 2: Use Expense Payment when settling a recorded expense #### Step 3: Use Payment Voucher for an approved outgoing movement that belongs Use Payment Voucher for an approved outgoing movement that belongs in the voucher workflow. #### Step 4: Use Receipt Voucher for an approved incoming movement that belongs Use Receipt Voucher for an approved incoming movement that belongs in the voucher workflow. #### Step 5: Avoid entering the same event in more than one workflow #### Step 6: Confirm local accounting policy when the correct route is unclear ### Check your work Confirm one business event produces one intended document chain and reconciles to the relevant account and counterparty.
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### If something goes wrong - Do not choose a form solely because it changes cash in the desired direction. - Ask the responsible accountant when tax or liability timing is ambiguous. ### Related guides - [Follow the Recommended Expense and Voucher Workflow](https://docs.muhasiberp.com/link/216) - [Create an Expense](https://docs.muhasiberp.com/link/219) - [Create a Payment Voucher](https://docs.muhasiberp.com/link/225) ### What to do next
[**Follow the Recommended Expense and Voucher Workflow**](https://docs.muhasiberp.com/link/216).