# Use a Pre-Written Expense Description ### How to Use a Pre-Written Expense Description in Muhasib ERP ### Overview This guide will help you select a standardized description and adapt it without losing transaction-specific meaning. The standardized but specific description is stored with the expense and appears in relevant views/reports. ### Who can do this You need access to Expense entry; separate setup permission may be required to maintain descriptions. ### Before you start Know the actual business purpose, period, payee, and evidence; a template must not replace factual detail.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Within Expense entry, use the pre-written description selector. ### Use a Pre-Written Expense Description #### Step 1: Select the description closest to the business event #### Step 2: Review the inserted text #### Step 3: Add transaction-specific identifiers, dates, periods, or purpose #### Step 4: Remove statements that do not apply #### Step 5: Confirm the final description matches the evidence #### Step 6: Complete and save the expense ### Check your work Reopen the expense and confirm the description is accurate, complete, and distinguishable from similar entries.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not leave placeholder text unchanged when it is inaccurate. - Request controlled setup maintenance if no suitable template exists. ### Related guides - [Create an Expense](https://docs.muhasiberp.com/link/219) - [Create an Expense Type or Head](https://docs.muhasiberp.com/link/217) - [Update or Correct an Expense](https://docs.muhasiberp.com/link/223) ### What to do next

[**Create an Expense**](https://docs.muhasiberp.com/link/219).