Setup & Maintenance
Create manufacturing masters, work orders, products, process steps, overheads, and shipment details.
- Prepare Muhasib for Manufacturing
- Create a Work Order Status
- Create a Work Process
- Retire a Manufacturing Setup Record Safely
- Create a Work Order
- Add a BOM, Work Process, and Expense to a Work Order
- Finalize a Work Order
- Add Production Overhead and Expense
- Record Production Wastage
- Record a Production Shipment
- Trace Manufacturing Transactions into Inventory and Accounts
Prepare Muhasib for Manufacturing
How to Prepare Muhasib for Manufacturing in Muhasib ERP
Overview
This guide will help you establish the masters, stock, accounts, statuses, processes, and permissions needed for controlled production.
Who can do this
You need access to Relevant Manufacturing view/add/update rights plus item, BOM, inventory, fiscal-year, account, and report.
Before you start
Confirm active fiscal year, production model, locations, manufactured items, BOMs, units, raw stock, work processes, statuses, overhead/expense accounts, and role separation.
Where to find it
Back Office → Manufacturing and Items & Advanced Inventory.
Prepare Muhasib for Manufacturing
Step 1: Confirm whether the deployment uses Work Orders, Production Orders, or
Confirm whether the deployment uses Work Orders, Production Orders, or both.
Step 2: Verify manufactured items and approved BOMs
Step 3: Create required process, status, and category masters
Step 4: Confirm raw-material, WIP, finished-goods, wastage, overhead, and expense locations/accounts
Step 5: Verify fiscal period and transaction numbering
Step 6: Test permissions and one representative production lifecycle in an isolated
Test permissions and one representative production lifecycle in an isolated database.
Check your work
Confirm all required masters are selectable and a test lifecycle reconciles quantities, statuses, stock, and accounts.
If something goes wrong
- Do not begin live production with incomplete BOMs or account mappings.
- Resolve ambiguity between Work Order and Production Order with the product owner.
Related guides
What to do next
Create a Work Order Status
How to Create a Work Order Status in Muhasib ERP
Overview
This guide will help you create an approved status used to classify work-order progress.
The status becomes available to allowed work-order workflows.
Who can do this
You need access to WorkOrderStatus add permission; update/delete rights are separate.
Before you start
Confirm unique name, business meaning, sequence, terminal/non-terminal behavior, and approval.
Where to find it
Back Office → Manufacturing → Work Order Status.
Create a Work Order Status
Step 1: Search for an equivalent status
Step 2: Select New Record
Step 3: Enter the approved name and applicable attributes
Enter the approved name and needed attributes.
Step 4: Confirm the status has one unambiguous operational meaning
Step 5: Select Save once
Check your work
Reopen the status and confirm it appears in the intended work-order selector.
If something goes wrong
- Avoid synonyms that create unclear reporting.
- Do not remove a historically used status.
Related guides
What to do next
Create a Work Process
How to Create a Work Process in Muhasib ERP
Overview
This guide will help you create a named production stage that can receive or issue work-in-process.
The process becomes selectable in Work Order and WIP workflows.
Who can do this
You need access to WorkProcessesAdd; update/delete rights are separate.
Before you start
Confirm process name, operational definition, normal predecessor/successor, responsible party, location/account implications, and approval.
Where to find it
Back Office → Manufacturing → Work Processes.
Create a Work Process
Step 1: Search for an existing equivalent process
Step 2: Select New Record
Step 3: Enter a unique, recognizable process name and supported attributes
Step 4: Confirm how it fits the production route
Step 5: Save once
Check your work
Reopen it and confirm Select Work Process displays it to an authorized user.
If something goes wrong
- Do not encode changing dates or jobs in a reusable process name.
- Avoid removing a process referenced by history.
Related guides
- Add a BOM, Work Process, and Expense to a Work Order
- Issue Stock to a Work Process
- Retire a Manufacturing Setup Record Safely
What to do next
Retire a Manufacturing Setup Record Safely
How to Retire a Manufacturing Setup Record Safely in Muhasib ERP
Overview
This guide will help you stop future use of a status, process, or category without damaging production history.
Who can do this
You need access to Relevant update/delete permission and administrative approval.
Before you start
Identify every active and historical reference, replacement value, reporting effect, and approved retirement date.
Where to find it
Back Office → Manufacturing → needed setup form.
Retire a Manufacturing Setup Record Safely
Step 1: Locate the exact record
Step 2: Review active work/production/WIP dependencies
Step 3: Reassign open records through approved workflows if required
Step 4: Set inactive when the form supports it
Step 5: Use Delete only if runtime dependency checks prove it unused
Use Delete only if system dependency checks prove it unused and removal is separately approved.
Step 6: Verify historical reports remain readable
Check your work
Confirm new selectors exclude the retired value and old records/reports still show it correctly.
If something goes wrong
- Do not delete a referenced setup record.
- If no inactive option exists, keep it and use naming/governance controls pending product guidance.
Related guides
What to do next
Create a Work Order
How to Create a Work Order in Muhasib ERP
Overview
This guide will help you create a work order containing the planned item, BOM, process, expense, and status information.
Muhasib saves a work order that can be updated and finalized; no stock movement should be assumed before verification.
Who can do this
You need access to WorkOrderAdd plus item/BOM, process, status, and expense.
Before you start
Confirm active fiscal year, product/item, planned quantity, BOM, processes, dates, expenses, status, reference, and approval.
Where to find it
Back Office → Manufacturing → Work Order.
Create a Work Order
Step 1: Select New Record
Step 2: Enter document/reference, dates, status, and comments
Step 3: Select the production item and planned quantity
Step 4: Review or add the Item BOM
Step 5: Add required Work In Process stages
Step 6: Add approved Other Expenses
Step 7: Review and select Create once
Check your work
Reopen the work order and confirm number, status, item/BOM, processes, expenses, quantities, and creator.
If something goes wrong
- Resolve missing fiscal year before entry.
- Search for the work order before retrying a failed response.
Related guides
- Add a BOM, Work Process, and Expense to a Work Order
- Finalize a Work Order
- Create an Item Bill of Materials
What to do next
Add a BOM, Work Process, and Expense to a Work Order
How to Add a BOM, Work Process, and Expense to a Work Order in Muhasib ERP
Overview
This guide will help you complete the material, routing, and more-cost detail required by a work order.
The work order holds its planned material, routing, and more-cost structure.
Who can do this
You need access to WorkOrder add/update plus relevant item, BOM, WorkProcesses, and expense rights.
Before you start
Have the approved BOM quantities/units, process sequence, responsible parties, expected quantities, and expense evidence/budget.
Where to find it
Open Work Order → Item BOM, Work In Process, and Other Expenses tabs.
Add a BOM, Work Process, and Expense to a Work Order
Step 1: Use Add/Edit Item BOM and confirm raw items, units, and quantities
Step 2: Add each Work Process in the intended sequence
Step 3: Enter process-specific details and expected quantities
Step 4: Add each approved Other Expense with classification and amount
Step 5: Review totals and completeness across all tabs
Step 6: Save/Update the parent work order once
Check your work
Reopen every tab and confirm nested records save once and compare and confirm to the approved plan.
If something goes wrong
- Confirm child dialogs were saved before closing the parent.
- Do not silently substitute materials or process order.
Related guides
What to do next
Finalize a Work Order
Finalize a Work Order
Overview
This guide will help you finalize a completed work order only after its quantities, processes, and expenses are reconciled.
Muhasib marks the work order finalized; edit restrictions and inventory/accounting effects must be system-verified.
Who can do this
You need access to WorkOrder update/finalization and relevant review rights.
Before you start
Confirm all BOM, WIP, output, expense, wastage, status, and evidence requirements and get approval.
Where to find it
Open the saved Work Order and use the runtime Finilize action.
Finalize a Work Order
Step 1: Open the exact work order
Step 2: Review item/BOM, WIP stages, quantities, status, and expenses
Step 3: Resolve incomplete or duplicate child records
Step 4: Confirm finalization approval
Step 5: Select Finilize once and accept the confirmation
Step 6: Record the resulting status and any generated output
Check your work
Reopen it and compare and confirm finalized status, source details, related stock, reports, and any journal entries.
If something goes wrong
- Do not finalize incomplete work merely to make it disappear from open lists.
- Search status before repeating the action after a timeout.
Related guides
- Create a Work Order
- Add a BOM, Work Process, and Expense to a Work Order
- Trace Manufacturing Transactions into Inventory and Accounts
What to do next
Add Production Overhead and Expense
How to Add Production Overhead and Expense in Muhasib ERP
Overview
This guide will help you attach approved overhead and direct expense amounts to the correct production-order product.
Muhasib records the production cost component and may update product cost, party balance, and general ledger.
Who can do this
You need access to Relevant production product, overhead/expense, person, account, and journal.
Before you start
Confirm production product, cost type, amount, allocation basis, date, party, account, evidence, and approval.
Where to find it
Open Production Order Product → Add Overhead or Add New Expense.
Add Production Overhead and Expense
Step 1: Select the intended product/order
Step 2: Choose overhead or direct-expense treatment according to policy
Step 3: Enter date, description, amount, party, and supported account/reference fields
Step 4: Confirm allocation basis and avoid duplicate source expenses
Step 5: Save once
Step 6: Review the generated journal entry when available
Check your work
Compare and Confirm nested cost, evidence, product/order totals, journal, relevant account, and production-stock valuation.
If something goes wrong
- Do not add the same invoice through both Expenses and production cost without approved linkage.
- Correct the source record rather than its generated journal.
Related guides
- Add a Product to a Production Order
- Record Production Wastage
- Trace Manufacturing Transactions into Inventory and Accounts
What to do next
Record Production Wastage
How to Record Production Wastage in Muhasib ERP
Overview
This guide will help you record approved material wastage against the correct production product and WIP stage.
Muhasib records wastage and may reduce WIP quantity/value and recognize a wastage cost.
Who can do this
You need access to ProductionOrderWastage plus item, location, batch/serial, and production WIP.
Before you start
Physically check item, quantity, unit, location, batch/serial, stage, reason, recoverable value, evidence, and approval.
Where to find it
Open Production Order Product → WIP → WIP Wastage Items → Add Wastage Items.
Record Production Wastage
Step 1: Select the correct WIP stage
Step 2: Choose the wasted item and exact stock identity
Step 3: Enter quantity, unit, reason, and supported value details
Step 4: Confirm the quantity does not exceed eligible WIP stock
Confirm the quantity does not exceed allowed WIP stock.
Step 5: Save once
Step 6: Review related stock and journal effects
Check your work
Compare and Confirm wastage record, physical evidence, WIP balance, production-stock ledger, product cost, and journal.
If something goes wrong
- Do not use wastage to conceal unexplained stock loss.
- Correct wrong stock identities through an authorized reversal path.
Related guides
- Add Raw Material and WIP Stages to a Production Product
- Review Production Order Stock
- Trace Manufacturing Transactions into Inventory and Accounts
What to do next
Record a Production Shipment
How to Record a Production Shipment in Muhasib ERP
Overview
This guide will help you record an authorized shipment linked to the correct production-order product.
Muhasib stores the production shipment and may change production/finished stock and accounting balances.
Who can do this
You need access to ProductionOrderShipment plus production product, party, stock, and journal.
Before you start
Confirm product/order, recipient, destination, date, items, quantities, locations, batches/serials, carrier/gate details, reference, and approval.
Where to find it
Open Production Order Product → Add New Shipment.
Record a Production Shipment
Step 1: Confirm the parent production product
Step 2: Enter shipment date, party/destination, reference, and transport/gate details
Step 3: Add shipped items and quantities
Step 4: Confirm location, batch, serial, and production eligibility
Step 5: Save once
Step 6: Review the journal and shipment output where available
Check your work
Compare and Confirm shipment to physical dispatch, parent production product, stock ledger, status, and journal entry.
If something goes wrong
- Do not use production shipment as a customer sale or delivery unless product policy explicitly defines that relationship.
- Search for the reference before retrying.
Related guides
- Add a Product to a Production Order
- Review Production Order Stock
- Trace Manufacturing Transactions into Inventory and Accounts
What to do next
Trace Manufacturing Transactions into Inventory and Accounts
Trace Manufacturing Transactions into Inventory and Accounts
Overview
This guide will help you trace production materials, WIP, output, wastage, overhead, expense, and shipment effects into stock and general-ledger records.
You get an evidence-backed manufacturing-to-inventory-to-accounting map and a list of exceptions.
Who can do this
You need access to Manufacturing inquiry/report, Stock Ledger, Journal Ledger, and Account Ledger.
Before you start
Where to find it
Open manufacturing inquiries, then Items & Advanced Inventory → Stock Ledger and Muhasib Financials → Journal/Account Ledger.
Trace Manufacturing Transactions into Inventory and Accounts
Step 1: Build the production-order and nested-record timeline
Step 2: Identify which records were only saved and which were finalized
Step 3: Trace raw-material and WIP quantities through stock ledgers
Step 4: Trace produced output, wastage, and shipment quantities
Step 5: Trace overhead/expense and inventory-value postings into journals/accounts
Step 6: Reconcile quantities, values, debits, credits, and status at the same
Compare and Confirm quantities, values, debits, credits, and status at the same cutoff.
Check your work
Every finalized movement appears once, production stock reconciles to general stock, and generated journals balance and agree with approved costs.
If something goes wrong
- Check finalization status before declaring a posting missing.
- Correct source manufacturing records rather than generated ledger entries.
Related guides
- Reconcile the Production Order Stock Ledger
- Trace a Source Transaction into the General Ledger
- Review Inventory Movement and Valuation