Muhasib Financials
- Concepts & Prerequisites
- Setup & Maintenance
- Prepare Muhasib Financials
- Configure Accounting Settings
- Build and Maintain the Chart of Accounts
- Review an Account Summary
- Review Profit and Loss
- Review Customer Financial Position
- Review Supplier Financial Position
- Review Tax Transactions and Summaries
- Review Company-Wise Share Profit
- Close a Financial Period Safely
- Create a Tax
- Transactions & Journals
- Create a Journal Entry
- Review, Correct, or Reverse a Journal Entry
- Transfer Funds Between Payment Accounts
- Manage or Correct a Payment Account Transaction
- Review Payment Channels and Transaction Summaries
- Create Payment Terms
- Create a Payment Account Head
- Create a Payment Account
- Create a Payment Type
- Update or Retire Payment and Tax Masters
- Ledgers & Reconciliation
- Trace a Source Transaction into the General Ledger
- Review an Account Ledger
- Review the Journal Ledger
- Review Commission Agent and Person Ledgers
- Financial Statements
- Reports
- Troubleshooting
Concepts & Prerequisites
Understand accounts, debits, credits, posting, periods, and financial controls before entry.
Setup & Maintenance
Configure accounting settings, accounts, payment masters, taxes, financial views, and closing controls.
Prepare Muhasib Financials
How to Prepare Muhasib Financials in Muhasib ERP
Overview
This guide will help you confirm the accounting structure and controls required before financial posting and reporting.
Transactions can post into an intentional accounting structure and reports have a defined checking baseline.
Who can do this
You need access to Read access to financial setup; changes require specific setup and approval rights.
Before you start
Confirm fiscal year, periods, chart of accounts, control accounts, retained earnings, tax accounts, payment accounts, opening balances, centralization policy, and role separation.
Where to find it
Back Office → Muhasib Financials.
Prepare Muhasib Financials
Step 1: Confirm the active company and fiscal period
Step 2: Review chart hierarchy and account types
Step 3: Verify customer, supplier, inventory, tax, revenue, cost, expense, cash, and
Check customer, supplier, inventory, tax, revenue, cost, expense, cash, and bank defaults.
Step 4: Verify payment methods and accounts
Step 5: Confirm automatic posting and centralization settings
Step 6: Test financial permissions and opening trial balance in a controlled
Test financial permissions and opening trial balance in a controlled environment.
Check your work
Confirm the opening trial balance balances and sample each source transaction into the intended accounts.
If something goes wrong
- Do not begin live posting with placeholder or unmapped control accounts.
- Resolve opening-balance differences before recording current activity.
Related guides
- Configure Accounting Settings
- Build and Maintain the Chart of Accounts
- Prepare and Review a Trial Balance
What to do next
Configure Accounting Settings
How to Configure Accounting Settings in Muhasib ERP
Overview
This guide will help you configure approved accounting defaults that route transactions to the intended accounts.
New transactions use the set up defaults; historical reposting is not assumed.
Who can do this
You need access to Accounting Settings administration and access to selectable accounts.
Before you start
Get an approved mapping for every shown default, retained earnings, rounding, tax, inventory, revenue, cost, party-control, and centralization option.
Where to find it
Back Office → Muhasib Financials → Accounting Settings.
Configure Accounting Settings
Step 1: Export or record current settings
Step 2: Review each setting label and current value
Step 3: Select only approved active accounts of the correct type
Step 4: Confirm centralization and automatic-posting options
Step 5: Save one controlled group of changes at a time
Step 6: Restart only if the application explicitly requires it
Step 7: Test representative transactions in a clone before production use
Check your work
Reopen settings and trace test transactions from every affected module to account ledgers and trial balance.
If something goes wrong
- Restore only from an approved record if a mapping is wrong.
- Do not change defaults mid-period without assessing comparability and existing transactions.
Related guides
- Prepare Muhasib Financials
- Build and Maintain the Chart of Accounts
- Trace a Source Transaction into the General Ledger
What to do next
Build and Maintain the Chart of Accounts
How to Build and Maintain the Chart of Accounts in Muhasib ERP
Overview
This guide will help you create or maintain an account in the correct hierarchy without breaking posting or reporting.
The account becomes available for allowed postings and financial reports.
Who can do this
You need access to Chart of Accounts add/update and any account-head permissions.
Before you start
Confirm account code/name, type, parent, posting/header status, normal balance, reporting purpose, default mappings, historical use, and approval.
Where to find it
Back Office → Muhasib Financials → Chart of Accounts.
Build and Maintain the Chart of Accounts
Step 1: Search for an existing equivalent account
Step 2: Select the correct parent and account type
Step 3: Enter approved code, name, description, and status
Step 4: Mark posting versus grouping behavior as supported
Step 5: Save once
Step 6: Update accounting defaults only when approved
Step 7: Retire rather than remove historically used accounts where supported
Check your work
Confirm hierarchy, type, status, selection behavior, default mappings, and report placement.
If something goes wrong
- Do not post to a grouping/header account.
- Never repurpose an account with historical activity for a different meaning.
Related guides
What to do next
Review an Account Summary
How to Review an Account Summary in Muhasib ERP
Overview
This guide will help you review summarized account balances for a selected company and period and identify accounts needing drill-down.
You have a summarized financial position and a focused list of balances for ledger investigation.
Who can do this
You need access to Account Summary access and authorized company/account scope.
Before you start
Know the fiscal period, reporting basis, account hierarchy, opening balance expectation, and comparison/control totals.
Where to find it
Back Office → Muhasib Financials → Account Summary.
Review an Account Summary
Step 1: Select company and exact date/period scope
Step 2: Apply account-head or account filters as needed
Step 3: Confirm opening, debit, credit, and closing columns
Step 4: Expand or drill into material or unexpected balances
Step 5: Compare control accounts with customer, supplier, inventory, tax, and payment
Compare control accounts with customer, supplier, inventory, tax, and payment subledgers.
Step 6: Export or print with filters visible
Check your work
Summary balances agree with the same company, dates and filters Account Ledger and Trial Balance.
If something goes wrong
- Confirm whether dates are inclusive and whether zero-balance accounts are hidden.
- Clear hierarchy filters when expected accounts are missing.
Related guides
- Review an Account Ledger
- Prepare and Review a Trial Balance
- Trace a Source Transaction into the General Ledger
What to do next
Review Profit and Loss
How to Review Profit and Loss in Muhasib ERP
Overview
This guide will help you explain income, cost, expense, and profit for a selected company and period.
You get an explained period result for management review, subject to accounting approval.
Who can do this
You need access to Profit and Loss access and authorized company scope.
Before you start
Complete material posting, stock/cost review, accruals, corrections, and account classification; know the comparison period and reporting basis.
Where to find it
Back Office → Muhasib Financials → Profit and Loss Report.
Review Profit and Loss
Step 1: Select company and exact reporting period
Step 2: Choose comparison, detail, or grouping options where supported
Step 3: Review revenue by relevant category
Step 4: Review cost of sales and gross profit
Step 5: Review operating and other income/expense
Step 6: Drill into unexpected or material balances
Step 7: Compare profit with Trial Balance and retained-earnings treatment
Check your work
Each statement line reconciles to Account Summary/Ledger and the net result agrees with the same company, dates and filters trial balance accounts.
If something goes wrong
- Investigate account classification and date scope when totals appear in the wrong section.
- Do not treat an unreviewed operational report as finalized financial statements.
Related guides
What to do next
Review Customer Financial Position
How to Review Customer Financial Position in Muhasib ERP
Overview
This guide will help you explain a customer's balance, due amount, ageing, receipts, credits, and outstanding invoices.
You get an explained customer balance suitable for collection, checking, or correction.
Who can do this
You need access to Relevant customer financial report access and authorized customer/company scope.
Before you start
Know the customer, as-of date, payment terms, opening balance, disputed items, unallocated receipts, credits, and expected control total.
Where to find it
Back Office → Muhasib Financials → Customer Ledger, Due, or Ageing Report.
Review Customer Financial Position
Step 1: Select company, customer, and exact cutoff
Step 2: Review opening balance and transaction ledger
Step 3: Match sales, returns, receipts, refunds, credits, and allocations
Step 4: Review due dates and ageing buckets
Step 5: Identify unallocated, disputed, overdue, or duplicated values
Step 6: Compare customer total with the receivables control account
Check your work
Ledger closing, due/ageing total, invoice balances, and receivables control compare and confirm for the same scope.
If something goes wrong
- Confirm payment terms and cutoff when ageing differs from expectation.
- Allocate receipts through the customer-payment workflow, not by editing reports.
Related guides
- Receive a Customer Payment
- Allocate or Update Customer Payment Transactions
- Trace a Source Transaction into the General Ledger
What to do next
Review Supplier Financial Position
How to Review Supplier Financial Position in Muhasib ERP
Overview
This guide will help you explain a supplier's balance, due amount, ageing, payments, debits, returns, and outstanding purchases.
You get an explained supplier balance suitable for payment planning, checking, or correction.
Who can do this
You need access to Relevant supplier financial report access and authorized supplier/company scope.
Before you start
Know the supplier, as-of date, payment terms, opening balance, disputed items, unallocated payments/debits, and expected control total.
Where to find it
Back Office → Muhasib Financials → Supplier Ledger, Due, or Ageing Report.
Review Supplier Financial Position
Step 1: Select company, supplier, and exact cutoff
Step 2: Review opening balance and transaction ledger
Step 3: Match purchases, returns, payments, refunds, debits, and allocations
Step 4: Review due dates and ageing buckets
Step 5: Identify unallocated, disputed, overdue, or duplicated values
Step 6: Compare supplier total with the payables control account
Check your work
Ledger closing, due/ageing total, invoice balances, and payables control compare and confirm for the same scope.
If something goes wrong
- Confirm payment terms and cutoff when ageing differs.
- Correct allocations through the supplier-payment workflow.
Related guides
- Pay a Supplier
- Allocate or Update Supplier Payment Transactions
- Trace a Source Transaction into the General Ledger
What to do next
Review Tax Transactions and Summaries
How to Review Tax Transactions and Summaries in Muhasib ERP
Overview
This guide will help you compare and confirm detailed tax transactions to summarized tax totals and source documents.
You get a reconciled tax dataset for authorized review; the report alone does not constitute filing approval.
Who can do this
You need access to Tax report access and authorized company/tax scope.
Before you start
Know the filing period, tax registrations, set up codes/rates/accounts, inclusive/exclusive rules, returns, adjustments, and expected filing basis.
Where to find it
Back Office → Muhasib Financials → needed Tax report.
Review Tax Transactions and Summaries
Step 1: Select company, registration, tax type, and exact period
Step 2: Review transaction-level taxable value and tax
Step 3: Match sales, purchases, returns, and adjustments to source documents
Step 4: Reconcile detailed values to each summary category
Step 5: Reconcile tax categories to general-ledger tax accounts
Step 6: Document exclusions, rounding, and filing adjustments
Check your work
Source documents, detailed report, summaries, and tax control accounts agree subject to documented adjustments.
If something goes wrong
- Confirm registration, date basis, and return signs.
- Escalate statutory interpretation to the responsible tax professional.
Related guides
What to do next
Review Company-Wise Share Profit
How to Review Company-Wise Share Profit in Muhasib ERP
Overview
This guide will help you review company-wise share-profit results and trace the values to their set up basis.
You get an analytical allocation result; no distribution or journal is assumed to be created.
Who can do this
Before you start
Confirm the business definition of share profit, participating companies/persons, allocation percentages, reporting period, and approved profit basis.
Where to find it
Back Office → Muhasib Financials → Company Wise Share Profit Report.
Review Company-Wise Share Profit
Step 1: Select the exact reporting period and company scope
Step 2: Review displayed participants, shares, and profit basis
Step 3: Confirm allocation percentages and effective dates
Step 4: Reconcile underlying profit to the Profit and Loss report
Step 5: Recalculate representative allocations independently
Step 6: Record unexplained rounding or exclusions for review
Check your work
Underlying profit and approved percentages reproduce the reported allocation, including documented rounding.
If something goes wrong
- Do not treat the report as a legal distribution statement without owner/accounting confirmation.
- Check effective dates and excluded companies when shares do not total as expected.
Related guides
What to do next
Close a Financial Period Safely
How to Close a Financial Period Safely in Muhasib ERP
Overview
This guide will help you complete a controlled period-end review and prevent unapproved changes to finalized results.
The period has approved reports, evidence, and access restrictions; exact locking behavior depends on system settings.
Who can do this
You need access to Financial report access; fiscal-year/period changes require separate administrative authority.
Before you start
Define cutoff, close checklist, approvers, materiality, backup, open transactions, external reconciliations, and correction policy.
Where to find it
Use relevant module inquiries and Muhasib Financials reports, then authorized Fiscal Year/Working Period controls.
Close a Financial Period Safely
Step 1: Complete or list pending sales, purchases, stock, production, expenses, payments,
Complete or list pending sales, purchases, stock, production, expenses, payments, integrations, and offline data.
Step 2: Reconcile cash/bank, receivables, payables, inventory, tax, and other controls
Step 3: Review journals, Trial Balance, and Profit and Loss
Step 4: Post approved accruals/corrections through proper workflows
Step 5: Run and retain final reports plus a verified backup
Step 6: Close or restrict the period using the supported control
Step 7: Test that unauthorized backdating is prevented
Check your work
Re-run final reports, confirm balances unchanged, check backup, and test role-based period restrictions.
If something goes wrong
- Do not close with unexplained control-account differences.
- Reopen or adjust a closed period only through documented authorization.
Related guides
- Prepare and Review a Trial Balance
- Review Profit and Loss
- Create and Verify a Manual Database Backup
What to do next
Create a Tax
How to Create a Tax in Muhasib ERP
Overview
This guide will help you create a tax definition with the approved rate, calculation type, and integration mapping.
The tax becomes selectable and can affect totals, postings, receipts, submissions, and tax reports.
Who can do this
You need access to Tax and Tax Add.
Before you start
Get written approval for name, rate/value, inclusive/exclusive/calculation behavior, effective date, authority/integration mapping, and GL accounts.
Where to find it
Back Office → Muhasib Financials/setup → Manage Tax.
Create a Tax
Step 1: Choose New Record
Step 2: Enter Short and Long Description
Step 3: Enter approved Value/rate
Step 4: Select Calculation Type
Step 5: Select Tax Integration mapping where applicable
Select Tax Integration mapping where needed.
Step 6: Save
Step 7: Assign to a disposable item and test Purchase/Sale
Check your work
Recalculate tax manually and compare and confirm invoice/purchase, Tax Report/Summary, integration response, and GL.
If something goes wrong
- Do not change an existing tax's rate to represent a new legal period without policy review.
Related guides
- Configure Tax Integrations
- Configure Item Pricing, Discount, Tax, and Commission
- Review the Tax Report
What to do next
Transactions & Journals
Create and correct journals, transfers, payment-account entries, deposits, and financial distributions.
Create a Journal Entry
How to Create a Journal Entry in Muhasib ERP
Overview
This guide will help you record an authorized balanced journal with complete supporting evidence.
Muhasib posts a balanced journal to the selected general-ledger accounts.
Who can do this
You need access to Journal Entry add plus access to affected accounts, company, and period.
Before you start
Have date, reference, narration, debit/credit accounts and amounts, evidence, preparer, approver, and confirmation that no source workflow should be used.
Where to find it
Back Office → Muhasib Financials → Journal Entry.
Create a Journal Entry
Step 1: Start a new journal and enter date/reference
Step 2: Add clear narration describing purpose and evidence
Step 3: Add each debit and credit line with the correct account and dimensions
Step 4: Confirm total debits equal total credits
Step 5: Review period, account eligibility, tax/party implications, and approval
Step 6: Save once and retain the journal number
Check your work
Compare and Confirm the journal document to evidence, Journal Ledger, Account Ledgers, and Trial Balance.
If something goes wrong
- Do not use journals to bypass customer, supplier, stock, tax, or payment workflows.
- Search by reference before retrying.
Related guides
- Review, Correct, or Reverse a Journal Entry
- Review the Journal Ledger
- Prepare and Review a Trial Balance
What to do next
Review, Correct, or Reverse a Journal Entry
Review, Correct, or Reverse a Journal Entry
Overview
This guide will help you correct an erroneous journal while retaining an auditable balanced chain.
Muhasib preserves the original/reversal/replacement chain and keeps each entry balanced.
Who can do this
You need access to Journal view and update/reversal rights for the affected period.
Before you start
Identify journal number, error, detailed record, downstream reporting, correct entry, period status, and approval.
Where to find it
Open Journal Ledger or Journal Entry history and locate the original journal.
Review, Correct, or Reverse a Journal Entry
Step 1: Compare the journal to its evidence and approval
Step 2: Confirm debits, credits, accounts, dimensions, date, and narration
Step 3: Update only safe descriptive fields where permitted
Step 4: Reverse the full incorrect journal through the authorized action
Step 5: Enter reversal reason/reference
Step 6: Post one correct replacement journal when required
Check your work
Confirm all linked journals in Journal Ledger, Account Ledgers, Trial Balance, and affected statements.
If something goes wrong
- Do not edit one side of a posted journal.
- Correct closed-period errors according to accounting policy rather than silently backdating.
Related guides
What to do next
Transfer Funds Between Payment Accounts
How to Transfer Funds Between Payment Accounts in Muhasib ERP
Overview
This guide will help you move funds between two payment accounts without recording income or expense.
Muhasib reduces the source and increases the destination, with separate treatment for approved fees where set up.
Who can do this
You need access to Pay Account Funds Transfer and access to both source and destination accounts.
Before you start
Confirm source balance, destination, amount, date, method, reference, fees, exchange treatment if any, evidence, and approval.
Where to find it
Back Office → Muhasib Financials → Pay Account Funds Transfer.
Transfer Funds Between Payment Accounts
Step 1: Start a funds transfer
Step 2: Select distinct source and destination accounts
Step 3: Enter date, amount, unique reference, and narration
Step 4: Record approved fee or exchange details using the supported treatment
Step 5: Review direction and resulting balances
Step 6: Save once and retain transfer evidence
Check your work
Compare and Confirm both payment-account ledgers/statements, the transfer reference, and general ledger; net principal should not create profit or loss.
If something goes wrong
- Never select the same account on both sides.
- Search both accounts for the reference before retrying.
Related guides
- Manage or Correct a Payment Account Transaction
- Reconcile a Payment Account Statement
- Review an Account Ledger
What to do next
Manage or Correct a Payment Account Transaction
How to Manage or Correct a Payment Account Transaction in Muhasib ERP
Overview
This guide will help you identify and correct an allowed payment-account transaction without corrupting its source subledger.
Muhasib updates the permitted record and related account balance; source-generated entries may be protected.
Who can do this
You need access to Manage Pay Account Transactions plus source transaction and affected period rights.
Before you start
Identify account, transaction, source module/document, checking status, error, correct result, evidence, and approval.
Where to find it
Back Office → Muhasib Financials → Manage Pay Account Transactions.
Manage or Correct a Payment Account Transaction
Step 1: Filter to the account and date range
Step 2: Open the transaction and identify its source
Step 3: Correct it in the source module whenever possible
Step 4: Use direct update/reversal only for transaction types explicitly supported by
Use direct update/reversal only for transaction types explicitly supported by this form.
Step 5: Record reason and approval reference
Step 6: Reconcile account and source subledger after correction
Check your work
Confirm source document, payment-account statement, Account Ledger, checking status, and audit trail.
If something goes wrong
- Do not alter a source-generated entry independently of its source document.
- Resolve reconciled or closed-period restrictions through approved procedure.
Related guides
- Transfer Funds Between Payment Accounts
- Reconcile a Payment Account Statement
- Trace a Source Transaction into the General Ledger
What to do next
Review Payment Channels and Transaction Summaries
How to Review Payment Channels and Transaction Summaries in Muhasib ERP
Overview
This guide will help you compare and confirm transaction totals by payment channel with source payments and payment accounts.
You get explained channel totals for cash-up, settlement, or management review.
Who can do this
You need access to Relevant financial report access and authorized company/account scope.
Before you start
Know the company, date range, terminals/locations, payment types, channel mappings, source transaction totals, and account controls.
Where to find it
Back Office → Muhasib Financials → needed Payment Channel or Transaction Summary report.
Review Payment Channels and Transaction Summaries
Step 1: Select exact company, date, location, and terminal scope
Step 2: Review totals by payment channel/type
Step 3: Compare sales, returns, receipts, refunds, purchases, and payouts included
Step 4: Match channel totals to payment-account activity
Step 5: Investigate unclassified, duplicated, reversed, or offline values
Step 6: Export the reconciled result with filters
Check your work
Channel totals compare and confirm to source payment transactions and the corresponding payment-account reports.
If something goes wrong
- Confirm refunds and reversals use the expected sign.
- Check offline synchronization and terminal scope for missing totals.
Related guides
What to do next
Create Payment Terms
How to Create Payment Terms in Muhasib ERP
Overview
This guide will help you create payment terms that produce the intended due date and ageing classification.
Eligible invoices use the terms for due dates and ageing; company defaults can preselect them.
Who can do this
You need access to Payment Terms and Payment Terms Add.
Before you start
Define term name, day count/calculation, immediate-payment behavior, and business policy.
Where to find it
Back Office → Muhasib Financials/setup → Payment Terms.
Create Payment Terms
Step 1: Choose New Record
Step 2: Enter short and long descriptions
Step 3: Enter the verified term/days value
Step 4: Save
Step 5: Apply it to a disposable sale and purchase
Check your work
Compare invoice date/due date and Customer/Supplier Ageing at boundary dates.
If something goes wrong
- Do not change a term to repair one invoice.
- Check whether historical invoices keep original due dates.
Related guides
- Configure Customer, Credit, Loyalty, and Party Rules
- Review the Customer Ageing Report
- Review the Supplier Ageing Report
What to do next
Create a Payment Account Head
How to Create a Payment Account Head in Muhasib ERP
Overview
This guide will help you create a classification for payment accounts and optionally map its default GL account.
The head becomes selectable as Account Type for Payment Accounts and may supply their default GL mapping.
Who can do this
You need access to Payment Account Head Add and Chart of Accounts access when linking GL.
Before you start
Define classification, description, allowed accounts, and approved default GL mapping.
Where to find it
Back Office → Muhasib Financials → Payment Account Head.
Create a Payment Account Head
Step 1: Choose New Record
Step 2: Enter Short Description and Long Description
Step 3: Select Default GL Account when Financials is enabled
Step 4: Save
Check your work
Create a disposable Payment Account and check classification and GL default.
If something goes wrong
- Do not duplicate heads with equivalent meaning.
- Do not remove a head used by accounts.
Related guides
What to do next
Create a Payment Account
How to Create a Payment Account in Muhasib ERP
Overview
This guide will help you create an active cash, bank, card, wallet, or other account for receiving/disbursing funds.
The account becomes available for payment types, transactions, transfers, vouchers, and statements; opening balance may create financial entries.
Who can do this
You need access to Payment Account Add; Account Head/Chart of Accounts access where needed.
Before you start
Create account head and GL account. Get approved account name/number, description, active state, and opening balance.
Where to find it
Back Office → Muhasib Financials → Payment Accounts.
Create a Payment Account
Step 1: Choose New Record
Step 2: Enter Account Name and Account Number
Step 3: Select Account Type/head
Step 4: Enter Description
Step 5: Select Default GL Account when available
Step 6: Enter Opening Balance only from an approved schedule
Step 7: Set Is Active and save
Check your work
Compare and Confirm Payment Account Statement/Activity, Account Ledger, and Trial Balance.
If something goes wrong
- Do not duplicate an account because it is inactive or unavailable by permission.
Related guides
What to do next
Create a Payment Type
How to Create a Payment Type in Muhasib ERP
Overview
This guide will help you create a payment method and associate it with the intended payment account.
The method becomes selectable and may auto-select its account when the company setting is enabled.
Who can do this
You need access to Payment Type Add and Payment Account visibility.
Before you start
Create the payment account and define the method's business meaning and checking process.
Where to find it
Back Office → Muhasib Financials/setup → Payment Types.
Create a Payment Type
Step 1: Choose New Record
Step 2: Enter Short and Long Description
Step 3: Select the associated Payment Account
Step 4: Save
Step 5: Test the type in a disposable eligible transaction
Test the type in a disposable allowed transaction.
Check your work
Confirm transaction payment, account activity/statement, payment-channel report, and GL use the intended account.
If something goes wrong
- If account selection is absent, check Pay Account permission.
- Do not map multiple methods to an account without checking policy.
Related guides
- Create a Payment Account
- Configure This Workstation's POS Experience
- Review the Payment Channel Report
What to do next
Update or Retire Payment and Tax Masters
How to Update or Retire Payment and Tax Masters in Muhasib ERP
Overview
This guide will help you update or retire payment terms, account heads/accounts, payment types, or taxes without breaking transactions and reports.
New transactions use updated/active records; historical documents/reports may keep or display current descriptions depending on implementation.
Who can do this
You need access to Relevant Update right; Delete right plus explicit financial approval.
Before you start
Back up the database. Review defaults, items, customers/suppliers, open transactions, balances, integrations, reports, and historical retention.
Where to find it
Back Office → Muhasib Financials/setup → select the relevant master.
Update or Retire Payment and Tax Masters
Step 1: Select the exact record by stable ID/name/number
Step 2: Update description or allowed mapping only after impact review
Step 3: Prefer inactive/retired state for accounts where available
Step 4: Replace active defaults through approved configuration
Step 5: Resolve dependencies through supported source workflows
Step 6: Delete only with explicit approval and after all checks pass
Check your work
Compare and Confirm payment statements, channel reports, ageing/due dates, tax reports, GL, and historical reprints.
If something goes wrong
- Never delete to clear a balance.
- Do not repurpose an existing tax/account for a different legal/accounting meaning.
Related guides
What to do next
Ledgers & Reconciliation
Trace source entries, review ledgers, and match financial balances to supporting activity.
Trace a Source Transaction into the General Ledger
Trace a Source Transaction into the General Ledger
Overview
This guide will help you trace a sale, purchase, payment, expense, voucher, stock, or production transaction into its accounting entries.
You get an auditable source-to-ledger map and can isolate missing, duplicated, or misrouted postings.
Who can do this
You need access to Source transaction and Account/Journal Ledger view.
Before you start
Have the source document number, date, company, amount, tax, payment, stock value, and expected accounting treatment.
Where to find it
Open the source transaction, then Back Office → Muhasib Financials → Journal Ledger or Account Ledger.
Trace a Source Transaction into the General Ledger
Step 1: Verify the source document and current status
Step 2: Record its transaction number, date, totals, party, and linked payments/stock
Record its transaction number, date, totals, party, and linked payments/stock movements.
Step 3: Search the journal/account ledger using available identifiers
Step 4: Identify every debit and credit generated from the source
Step 5: Confirm accounts against Accounting Settings and master mappings
Step 6: Reconcile posting total and status to the source
Check your work
Debits equal credits, the entries link to one source transaction, and balances agree with the source subledger and relevant control account.
If something goes wrong
- Check company, date, status, and centralization before declaring a posting missing.
- Correct the source or mapping rather than editing generated ledger lines directly.
Related guides
What to do next
Review an Account Ledger
How to Review an Account Ledger in Muhasib ERP
Overview
This guide will help you explain an account balance from opening balance through individual debits and credits.
You have a transaction-level explanation of the account balance.
Who can do this
You need access to Account Ledger access and authorized account/company scope.
Before you start
Know the account, exact date range, expected opening/closing balance, and relevant source documents.
Where to find it
Back Office → Muhasib Financials → Account Ledger.
Review an Account Ledger
Step 1: Select company, account, and date range
Step 2: Confirm opening balance and normal debit/credit direction
Step 3: Review each posting's date, reference, narration, debit, credit, and running
Review each posting's date, reference, narration, debit, credit, and running balance.
Step 4: Drill into source transactions where supported
Step 5: Investigate duplicates, gaps, backdating, and unusual manual journals
Step 6: Compare closing balance with Account Summary and Trial Balance
Check your work
Opening plus debits minus credits, interpreted for account type, reproduces the shown closing balance and agrees with control reports.
If something goes wrong
- Confirm opening-balance inclusion and date boundaries.
- Check centralization or summarized postings when source documents are not individually visible.
Related guides
- Review an Account Summary
- Review the Journal Ledger
- Trace a Source Transaction into the General Ledger
What to do next
Review the Journal Ledger
How to Review the Journal Ledger in Muhasib ERP
Overview
This guide will help you review balanced journal postings and trace them to manual or source-generated origins.
You get a posting-level audit trail and a focused exception list.
Who can do this
You need access to Journal Ledger access and authorized company/account scope.
Before you start
Know the date range, journal/reference, source module, account, user, or amount relevant to the review.
Where to find it
Back Office → Muhasib Financials → Journal Ledger.
Review the Journal Ledger
Step 1: Select company and date range
Step 2: Filter by journal, reference, account, source, or user where supported
Step 3: Confirm each journal's debit and credit totals balance
Step 4: Distinguish manual from source-generated entries
Step 5: Open or locate the source document
Step 6: Record exceptions such as duplicates, missing links, or unexpected accounts
Check your work
Every reviewed journal balances and reconciles to its detailed record and affected Account Ledgers.
If something goes wrong
- Expand the date range when the source and posting dates differ.
- Do not correct generated entries directly.
Related guides
What to do next
Review Commission Agent and Person Ledgers
How to Review Commission Agent and Person Ledgers in Muhasib ERP
Overview
This guide will help you explain the balance and activity of a commission agent or other person represented in financial inquiries.
You get a traceable explanation of what is owed by or to the person.
Who can do this
You need access to Relevant ledger/inquiry access and authorized person/company scope.
Before you start
Know the person/agent, date range, opening balance, source sales or transactions, settlements, corrections, and expected amount.
Where to find it
Back Office → Muhasib Financials → Commission Agent Ledger Report or Person Ledger Inquiry.
Review Commission Agent and Person Ledgers
Step 1: Select company, person/agent, and date range
Step 2: Confirm opening balance and balance direction
Step 3: Review source earnings, charges, payments, receipts, and reversals
Step 4: Drill into source documents where possible
Step 5: Investigate unlinked, duplicated, or unexpected entries
Step 6: Reconcile closing balance to the applicable control/report total
Compare and Confirm closing balance to the needed control/report total.
Check your work
Opening plus valid activity reproduces closing balance and agrees with source transactions and settlements.
If something goes wrong
- Confirm whether the report treats credit or debit as positive.
- Do not mix customer, supplier, employee, and agent identities without validating the selected person type.
Related guides
- Pay a Commission Agent
- Assign Service Staff or a Commission Agent
- Trace a Source Transaction into the General Ledger
What to do next
Financial Statements
Prepare trial balance and payment-account reconciliation before reviewing final statements.
Reconcile a Payment Account Statement
How to Reconcile a Payment Account Statement in Muhasib ERP
Overview
This guide will help you compare and confirm a Muhasib cash, bank, wallet, or other payment account to an external statement or physical control.
The account has an explained balance and a documented list of unresolved timing items.
Who can do this
You need access to Payment-account report access and authorized account scope; correction rights are separate.
Before you start
Have the external statement or count, opening balance, exact cutoff, prior checking, and list of known timing items.
Where to find it
Back Office → Muhasib Financials → Payment Account Statement Report.
Reconcile a Payment Account Statement
Step 1: Select the exact account and statement date range
Step 2: Confirm opening balance against the prior close
Step 3: Match receipts, payments, transfers, fees, and reversals by date, amount,
Match receipts, payments, transfers, fees, and reversals by date, amount, and reference.
Step 4: Identify outstanding, duplicate, omitted, or wrongly classified items
Step 5: Correct source transactions through their originating workflow
Step 6: Document legitimate timing differences
Step 7: Confirm the adjusted closing balance
Check your work
Muhasib closing balance plus/minus documented reconciling items equals the external statement or physical balance.
If something goes wrong
- Confirm report date semantics and opening balance before investigating lines.
- Do not post unexplained journals merely to force agreement.
Related guides
- Manage or Correct a Payment Account Transaction
- Transfer Funds Between Payment Accounts
- Review an Account Ledger
What to do next
Prepare and Review a Trial Balance
How to Prepare and Review a Trial Balance in Muhasib ERP
Overview
This guide will help you produce a balanced trial balance and investigate material or unexpected account balances.
You get a balanced accounting control report and documented exceptions for correction or explanation.
Who can do this
You need access to Trial Balance access and authorized financial scope.
Before you start
Complete or identify pending postings, reconciliations, stock valuation, subledger controls, prior-period close, and approved materiality thresholds.
Where to find it
Back Office → Muhasib Financials → Trial Balance.
Prepare and Review a Trial Balance
Step 1: Select the company and exact as-of date or period
Step 2: Choose detail/hierarchy and zero-balance options where available
Step 3: Confirm total debits equal total credits
Step 4: Compare opening balances with the prior approved close
Step 5: Reconcile customer, supplier, inventory, tax, cash/bank, and retained-earnings controls
Step 6: Drill into material, unusual, negative, or suspense balances
Step 7: Export the reviewed version with filters and timestamp
Check your work
Debit and credit totals agree, control accounts compare and confirm, and closing balances roll into financial statements.
If something goes wrong
- A mathematically balanced report can still contain misclassifications.
- Confirm company, period, opening balances, and hidden account filters.
Related guides
What to do next
Reports
Review account, ledger, journal, tax, due, ageing, profit, and payment-channel reports.
Troubleshooting
Resolve posting, account mapping, balance, period, reconciliation, and correction problems.