# Muhasib Financials # Concepts & Prerequisites Understand accounts, debits, credits, posting, periods, and financial controls before entry. # Setup & Maintenance Configure accounting settings, accounts, payment masters, taxes, financial views, and closing controls. # Prepare Muhasib Financials ### How to Prepare Muhasib Financials in Muhasib ERP ### Overview This guide will help you confirm the accounting structure and controls required before financial posting and reporting. Transactions can post into an intentional accounting structure and reports have a defined checking baseline. ### Who can do this You need access to Read access to financial setup; changes require specific setup and approval rights. ### Before you start Confirm fiscal year, periods, chart of accounts, control accounts, retained earnings, tax accounts, payment accounts, opening balances, centralization policy, and role separation.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials. ### Prepare Muhasib Financials #### Step 1: Confirm the active company and fiscal period #### Step 2: Review chart hierarchy and account types #### Step 3: Verify customer, supplier, inventory, tax, revenue, cost, expense, cash, and Check customer, supplier, inventory, tax, revenue, cost, expense, cash, and bank defaults. #### Step 4: Verify payment methods and accounts #### Step 5: Confirm automatic posting and centralization settings #### Step 6: Test financial permissions and opening trial balance in a controlled Test financial permissions and opening trial balance in a controlled environment. ### Check your work Confirm the opening trial balance balances and sample each source transaction into the intended accounts.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not begin live posting with placeholder or unmapped control accounts. - Resolve opening-balance differences before recording current activity. ### Related guides - [Configure Accounting Settings](https://docs.muhasiberp.com/link/230) - [Build and Maintain the Chart of Accounts](https://docs.muhasiberp.com/link/231) - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) ### What to do next

[**Configure Accounting Settings**](https://docs.muhasiberp.com/link/230).

# Configure Accounting Settings ### How to Configure Accounting Settings in Muhasib ERP ### Overview This guide will help you configure approved accounting defaults that route transactions to the intended accounts. New transactions use the set up defaults; historical reposting is not assumed. ### Who can do this You need access to Accounting Settings administration and access to selectable accounts. ### Before you start Get an approved mapping for every shown default, retained earnings, rounding, tax, inventory, revenue, cost, party-control, and centralization option.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Accounting Settings. ### Configure Accounting Settings #### Step 1: Export or record current settings #### Step 2: Review each setting label and current value #### Step 3: Select only approved active accounts of the correct type #### Step 4: Confirm centralization and automatic-posting options #### Step 5: Save one controlled group of changes at a time #### Step 6: Restart only if the application explicitly requires it #### Step 7: Test representative transactions in a clone before production use ### Check your work Reopen settings and trace test transactions from every affected module to account ledgers and trial balance.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Restore only from an approved record if a mapping is wrong. - Do not change defaults mid-period without assessing comparability and existing transactions. ### Related guides - [Prepare Muhasib Financials](https://docs.muhasiberp.com/link/229) - [Build and Maintain the Chart of Accounts](https://docs.muhasiberp.com/link/231) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Prepare Muhasib Financials**](https://docs.muhasiberp.com/link/229).

# Build and Maintain the Chart of Accounts ### How to Build and Maintain the Chart of Accounts in Muhasib ERP ### Overview This guide will help you create or maintain an account in the correct hierarchy without breaking posting or reporting. The account becomes available for allowed postings and financial reports. ### Who can do this You need access to Chart of Accounts add/update and any account-head permissions. ### Before you start Confirm account code/name, type, parent, posting/header status, normal balance, reporting purpose, default mappings, historical use, and approval.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Chart of Accounts. ### Build and Maintain the Chart of Accounts #### Step 1: Search for an existing equivalent account #### Step 2: Select the correct parent and account type #### Step 3: Enter approved code, name, description, and status #### Step 4: Mark posting versus grouping behavior as supported #### Step 5: Save once #### Step 6: Update accounting defaults only when approved #### Step 7: Retire rather than remove historically used accounts where supported ### Check your work Confirm hierarchy, type, status, selection behavior, default mappings, and report placement.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not post to a grouping/header account. - Never repurpose an account with historical activity for a different meaning. ### Related guides - [Configure Accounting Settings](https://docs.muhasiberp.com/link/230) - [Create a Journal Entry](https://docs.muhasiberp.com/link/232) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) ### What to do next

[**Configure Accounting Settings**](https://docs.muhasiberp.com/link/230).

# Review an Account Summary ### How to Review an Account Summary in Muhasib ERP ### Overview This guide will help you review summarized account balances for a selected company and period and identify accounts needing drill-down. You have a summarized financial position and a focused list of balances for ledger investigation. ### Who can do this You need access to Account Summary access and authorized company/account scope. ### Before you start Know the fiscal period, reporting basis, account hierarchy, opening balance expectation, and comparison/control totals.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Account Summary. ### Review an Account Summary #### Step 1: Select company and exact date/period scope #### Step 2: Apply account-head or account filters as needed #### Step 3: Confirm opening, debit, credit, and closing columns #### Step 4: Expand or drill into material or unexpected balances #### Step 5: Compare control accounts with customer, supplier, inventory, tax, and payment Compare control accounts with customer, supplier, inventory, tax, and payment subledgers. #### Step 6: Export or print with filters visible ### Check your work Summary balances agree with the same company, dates and filters Account Ledger and Trial Balance.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm whether dates are inclusive and whether zero-balance accounts are hidden. - Clear hierarchy filters when expected accounts are missing. ### Related guides - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Review an Account Ledger**](https://docs.muhasiberp.com/link/239).

# Review Profit and Loss ### How to Review Profit and Loss in Muhasib ERP ### Overview This guide will help you explain income, cost, expense, and profit for a selected company and period. You get an explained period result for management review, subject to accounting approval. ### Who can do this You need access to Profit and Loss access and authorized company scope. ### Before you start Complete material posting, stock/cost review, accruals, corrections, and account classification; know the comparison period and reporting basis.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Profit and Loss Report. ### Review Profit and Loss #### Step 1: Select company and exact reporting period #### Step 2: Choose comparison, detail, or grouping options where supported #### Step 3: Review revenue by relevant category #### Step 4: Review cost of sales and gross profit #### Step 5: Review operating and other income/expense #### Step 6: Drill into unexpected or material balances #### Step 7: Compare profit with Trial Balance and retained-earnings treatment ### Check your work Each statement line reconciles to Account Summary/Ledger and the net result agrees with the same company, dates and filters trial balance accounts.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Investigate account classification and date scope when totals appear in the wrong section. - Do not treat an unreviewed operational report as finalized financial statements. ### Related guides - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) - [Review an Account Summary](https://docs.muhasiberp.com/link/238) - [Close a Financial Period Safely](https://docs.muhasiberp.com/link/249) ### What to do next

[**Prepare and Review a Trial Balance**](https://docs.muhasiberp.com/link/241).

# Review Customer Financial Position ### How to Review Customer Financial Position in Muhasib ERP ### Overview This guide will help you explain a customer's balance, due amount, ageing, receipts, credits, and outstanding invoices. You get an explained customer balance suitable for collection, checking, or correction. ### Who can do this You need access to Relevant customer financial report access and authorized customer/company scope. ### Before you start Know the customer, as-of date, payment terms, opening balance, disputed items, unallocated receipts, credits, and expected control total.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Customer Ledger, Due, or Ageing Report. ### Review Customer Financial Position #### Step 1: Select company, customer, and exact cutoff #### Step 2: Review opening balance and transaction ledger #### Step 3: Match sales, returns, receipts, refunds, credits, and allocations #### Step 4: Review due dates and ageing buckets #### Step 5: Identify unallocated, disputed, overdue, or duplicated values #### Step 6: Compare customer total with the receivables control account ### Check your work Ledger closing, due/ageing total, invoice balances, and receivables control compare and confirm for the same scope.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm payment terms and cutoff when ageing differs from expectation. - Allocate receipts through the customer-payment workflow, not by editing reports. ### Related guides - [Receive a Customer Payment](https://docs.muhasiberp.com/link/207) - [Allocate or Update Customer Payment Transactions](https://docs.muhasiberp.com/link/209) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Receive a Customer Payment**](https://docs.muhasiberp.com/link/207).

# Review Supplier Financial Position ### How to Review Supplier Financial Position in Muhasib ERP ### Overview This guide will help you explain a supplier's balance, due amount, ageing, payments, debits, returns, and outstanding purchases. You get an explained supplier balance suitable for payment planning, checking, or correction. ### Who can do this You need access to Relevant supplier financial report access and authorized supplier/company scope. ### Before you start Know the supplier, as-of date, payment terms, opening balance, disputed items, unallocated payments/debits, and expected control total.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Supplier Ledger, Due, or Ageing Report. ### Review Supplier Financial Position #### Step 1: Select company, supplier, and exact cutoff #### Step 2: Review opening balance and transaction ledger #### Step 3: Match purchases, returns, payments, refunds, debits, and allocations #### Step 4: Review due dates and ageing buckets #### Step 5: Identify unallocated, disputed, overdue, or duplicated values #### Step 6: Compare supplier total with the payables control account ### Check your work Ledger closing, due/ageing total, invoice balances, and payables control compare and confirm for the same scope.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm payment terms and cutoff when ageing differs. - Correct allocations through the supplier-payment workflow. ### Related guides - [Pay a Supplier](https://docs.muhasiberp.com/link/385) - [Allocate or Update Supplier Payment Transactions](https://docs.muhasiberp.com/link/389) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Pay a Supplier**](https://docs.muhasiberp.com/link/385).

# Review Tax Transactions and Summaries ### How to Review Tax Transactions and Summaries in Muhasib ERP ### Overview This guide will help you compare and confirm detailed tax transactions to summarized tax totals and source documents. You get a reconciled tax dataset for authorized review; the report alone does not constitute filing approval. ### Who can do this You need access to Tax report access and authorized company/tax scope. ### Before you start Know the filing period, tax registrations, set up codes/rates/accounts, inclusive/exclusive rules, returns, adjustments, and expected filing basis.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → needed Tax report. ### Review Tax Transactions and Summaries #### Step 1: Select company, registration, tax type, and exact period #### Step 2: Review transaction-level taxable value and tax #### Step 3: Match sales, purchases, returns, and adjustments to source documents #### Step 4: Reconcile detailed values to each summary category #### Step 5: Reconcile tax categories to general-ledger tax accounts #### Step 6: Document exclusions, rounding, and filing adjustments ### Check your work Source documents, detailed report, summaries, and tax control accounts agree subject to documented adjustments.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm registration, date basis, and return signs. - Escalate statutory interpretation to the responsible tax professional. ### Related guides - [Create a Tax](https://docs.muhasiberp.com/link/254) - [Create a Taxed Purchase](https://docs.muhasiberp.com/link/379) - [Configure Tax Integrations](https://docs.muhasiberp.com/link/195) ### What to do next

[**Create a Tax**](https://docs.muhasiberp.com/link/254).

# Review Company-Wise Share Profit ### How to Review Company-Wise Share Profit in Muhasib ERP ### Overview This guide will help you review company-wise share-profit results and trace the values to their set up basis. You get an analytical allocation result; no distribution or journal is assumed to be created. ### Who can do this You need access to Company Wise Share Profit Report and authorized company/financial scope. ### Before you start Confirm the business definition of share profit, participating companies/persons, allocation percentages, reporting period, and approved profit basis.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Company Wise Share Profit Report. ### Review Company-Wise Share Profit #### Step 1: Select the exact reporting period and company scope #### Step 2: Review displayed participants, shares, and profit basis #### Step 3: Confirm allocation percentages and effective dates #### Step 4: Reconcile underlying profit to the Profit and Loss report #### Step 5: Recalculate representative allocations independently #### Step 6: Record unexplained rounding or exclusions for review ### Check your work Underlying profit and approved percentages reproduce the reported allocation, including documented rounding.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not treat the report as a legal distribution statement without owner/accounting confirmation. - Check effective dates and excluded companies when shares do not total as expected. ### Related guides - [Review Profit and Loss](https://docs.muhasiberp.com/link/242) - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) - [Create a Journal Entry](https://docs.muhasiberp.com/link/232) ### What to do next

[**Review Profit and Loss**](https://docs.muhasiberp.com/link/242).

# Close a Financial Period Safely ### How to Close a Financial Period Safely in Muhasib ERP ### Overview This guide will help you complete a controlled period-end review and prevent unapproved changes to finalized results. The period has approved reports, evidence, and access restrictions; exact locking behavior depends on system settings. ### Who can do this You need access to Financial report access; fiscal-year/period changes require separate administrative authority. ### Before you start Define cutoff, close checklist, approvers, materiality, backup, open transactions, external reconciliations, and correction policy.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Use relevant module inquiries and Muhasib Financials reports, then authorized Fiscal Year/Working Period controls. ### Close a Financial Period Safely #### Step 1: Complete or list pending sales, purchases, stock, production, expenses, payments, Complete or list pending sales, purchases, stock, production, expenses, payments, integrations, and offline data. #### Step 2: Reconcile cash/bank, receivables, payables, inventory, tax, and other controls #### Step 3: Review journals, Trial Balance, and Profit and Loss #### Step 4: Post approved accruals/corrections through proper workflows #### Step 5: Run and retain final reports plus a verified backup #### Step 6: Close or restrict the period using the supported control #### Step 7: Test that unauthorized backdating is prevented ### Check your work Re-run final reports, confirm balances unchanged, check backup, and test role-based period restrictions.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not close with unexplained control-account differences. - Reopen or adjust a closed period only through documented authorization. ### Related guides - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) - [Review Profit and Loss](https://docs.muhasiberp.com/link/242) - [Create and Verify a Manual Database Backup](https://docs.muhasiberp.com/link/283) ### What to do next

[**Prepare and Review a Trial Balance**](https://docs.muhasiberp.com/link/241).

# Create a Tax ### How to Create a Tax in Muhasib ERP ### Overview This guide will help you create a tax definition with the approved rate, calculation type, and integration mapping. The tax becomes selectable and can affect totals, postings, receipts, submissions, and tax reports. ### Who can do this You need access to Tax and Tax Add. ### Before you start Get written approval for name, rate/value, inclusive/exclusive/calculation behavior, effective date, authority/integration mapping, and GL accounts.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials/setup → Manage Tax. ### Create a Tax #### Step 1: Choose New Record #### Step 2: Enter Short and Long Description #### Step 3: Enter approved Value/rate #### Step 4: Select Calculation Type #### Step 5: Select Tax Integration mapping where applicable Select Tax Integration mapping where needed. #### Step 6: Save #### Step 7: Assign to a disposable item and test Purchase/Sale ### Check your work Recalculate tax manually and compare and confirm invoice/purchase, Tax Report/Summary, integration response, and GL.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not change an existing tax's rate to represent a new legal period without policy review. ### Related guides - [Configure Tax Integrations](https://docs.muhasiberp.com/link/195) - [Configure Item Pricing, Discount, Tax, and Commission](https://docs.muhasiberp.com/link/311) - [Review the Tax Report](https://docs.muhasiberp.com/link/429) ### What to do next

[**Configure Tax Integrations**](https://docs.muhasiberp.com/link/195).

# Transactions & Journals Create and correct journals, transfers, payment-account entries, deposits, and financial distributions. # Create a Journal Entry ### How to Create a Journal Entry in Muhasib ERP ### Overview This guide will help you record an authorized balanced journal with complete supporting evidence. Muhasib posts a balanced journal to the selected general-ledger accounts. ### Who can do this You need access to Journal Entry add plus access to affected accounts, company, and period. ### Before you start Have date, reference, narration, debit/credit accounts and amounts, evidence, preparer, approver, and confirmation that no source workflow should be used.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Journal Entry. ### Create a Journal Entry #### Step 1: Start a new journal and enter date/reference #### Step 2: Add clear narration describing purpose and evidence #### Step 3: Add each debit and credit line with the correct account and dimensions #### Step 4: Confirm total debits equal total credits #### Step 5: Review period, account eligibility, tax/party implications, and approval #### Step 6: Save once and retain the journal number ### Check your work Compare and Confirm the journal document to evidence, Journal Ledger, Account Ledgers, and Trial Balance.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not use journals to bypass customer, supplier, stock, tax, or payment workflows. - Search by reference before retrying. ### Related guides - [Review, Correct, or Reverse a Journal Entry](https://docs.muhasiberp.com/link/233) - [Review the Journal Ledger](https://docs.muhasiberp.com/link/240) - [Prepare and Review a Trial Balance](https://docs.muhasiberp.com/link/241) ### What to do next

[**Review, Correct, or Reverse a Journal Entry**](https://docs.muhasiberp.com/link/233).

# Review, Correct, or Reverse a Journal Entry ### Review, Correct, or Reverse a Journal Entry ### Overview This guide will help you correct an erroneous journal while retaining an auditable balanced chain. Muhasib preserves the original/reversal/replacement chain and keeps each entry balanced. ### Who can do this You need access to Journal view and update/reversal rights for the affected period. ### Before you start Identify journal number, error, detailed record, downstream reporting, correct entry, period status, and approval.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Open Journal Ledger or Journal Entry history and locate the original journal. ### Review, Correct, or Reverse a Journal Entry #### Step 1: Compare the journal to its evidence and approval #### Step 2: Confirm debits, credits, accounts, dimensions, date, and narration #### Step 3: Update only safe descriptive fields where permitted #### Step 4: Reverse the full incorrect journal through the authorized action #### Step 5: Enter reversal reason/reference #### Step 6: Post one correct replacement journal when required ### Check your work Confirm all linked journals in Journal Ledger, Account Ledgers, Trial Balance, and affected statements.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not edit one side of a posted journal. - Correct closed-period errors according to accounting policy rather than silently backdating. ### Related guides - [Create a Journal Entry](https://docs.muhasiberp.com/link/232) - [Review the Journal Ledger](https://docs.muhasiberp.com/link/240) - [Close a Financial Period Safely](https://docs.muhasiberp.com/link/249) ### What to do next

[**Create a Journal Entry**](https://docs.muhasiberp.com/link/232).

# Transfer Funds Between Payment Accounts ### How to Transfer Funds Between Payment Accounts in Muhasib ERP ### Overview This guide will help you move funds between two payment accounts without recording income or expense. Muhasib reduces the source and increases the destination, with separate treatment for approved fees where set up. ### Who can do this You need access to Pay Account Funds Transfer and access to both source and destination accounts. ### Before you start Confirm source balance, destination, amount, date, method, reference, fees, exchange treatment if any, evidence, and approval.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Pay Account Funds Transfer. ### Transfer Funds Between Payment Accounts #### Step 1: Start a funds transfer #### Step 2: Select distinct source and destination accounts #### Step 3: Enter date, amount, unique reference, and narration #### Step 4: Record approved fee or exchange details using the supported treatment #### Step 5: Review direction and resulting balances #### Step 6: Save once and retain transfer evidence ### Check your work Compare and Confirm both payment-account ledgers/statements, the transfer reference, and general ledger; net principal should not create profit or loss.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Never select the same account on both sides. - Search both accounts for the reference before retrying. ### Related guides - [Manage or Correct a Payment Account Transaction](https://docs.muhasiberp.com/link/235) - [Reconcile a Payment Account Statement](https://docs.muhasiberp.com/link/236) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) ### What to do next

[**Manage or Correct a Payment Account Transaction**](https://docs.muhasiberp.com/link/235).

# Manage or Correct a Payment Account Transaction ### How to Manage or Correct a Payment Account Transaction in Muhasib ERP ### Overview This guide will help you identify and correct an allowed payment-account transaction without corrupting its source subledger. Muhasib updates the permitted record and related account balance; source-generated entries may be protected. ### Who can do this You need access to Manage Pay Account Transactions plus source transaction and affected period rights. ### Before you start Identify account, transaction, source module/document, checking status, error, correct result, evidence, and approval.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Manage Pay Account Transactions. ### Manage or Correct a Payment Account Transaction #### Step 1: Filter to the account and date range #### Step 2: Open the transaction and identify its source #### Step 3: Correct it in the source module whenever possible #### Step 4: Use direct update/reversal only for transaction types explicitly supported by Use direct update/reversal only for transaction types explicitly supported by this form. #### Step 5: Record reason and approval reference #### Step 6: Reconcile account and source subledger after correction ### Check your work Confirm source document, payment-account statement, Account Ledger, checking status, and audit trail.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not alter a source-generated entry independently of its source document. - Resolve reconciled or closed-period restrictions through approved procedure. ### Related guides - [Transfer Funds Between Payment Accounts](https://docs.muhasiberp.com/link/234) - [Reconcile a Payment Account Statement](https://docs.muhasiberp.com/link/236) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Transfer Funds Between Payment Accounts**](https://docs.muhasiberp.com/link/234).

# Review Payment Channels and Transaction Summaries ### How to Review Payment Channels and Transaction Summaries in Muhasib ERP ### Overview This guide will help you compare and confirm transaction totals by payment channel with source payments and payment accounts. You get explained channel totals for cash-up, settlement, or management review. ### Who can do this You need access to Relevant financial report access and authorized company/account scope. ### Before you start Know the company, date range, terminals/locations, payment types, channel mappings, source transaction totals, and account controls.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → needed Payment Channel or Transaction Summary report. ### Review Payment Channels and Transaction Summaries #### Step 1: Select exact company, date, location, and terminal scope #### Step 2: Review totals by payment channel/type #### Step 3: Compare sales, returns, receipts, refunds, purchases, and payouts included #### Step 4: Match channel totals to payment-account activity #### Step 5: Investigate unclassified, duplicated, reversed, or offline values #### Step 6: Export the reconciled result with filters ### Check your work Channel totals compare and confirm to source payment transactions and the corresponding payment-account reports.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm refunds and reversals use the expected sign. - Check offline synchronization and terminal scope for missing totals. ### Related guides - [Close and Reconcile a POS Register](https://docs.muhasiberp.com/link/550) - [Reconcile a Payment Account Statement](https://docs.muhasiberp.com/link/236) - [Create a Payment Type](https://docs.muhasiberp.com/link/253) ### What to do next

[**Close and Reconcile a POS Register**](https://docs.muhasiberp.com/link/550).

# Create Payment Terms ### How to Create Payment Terms in Muhasib ERP ### Overview This guide will help you create payment terms that produce the intended due date and ageing classification. Eligible invoices use the terms for due dates and ageing; company defaults can preselect them. ### Who can do this You need access to Payment Terms and Payment Terms Add. ### Before you start Define term name, day count/calculation, immediate-payment behavior, and business policy.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials/setup → Payment Terms. ### Create Payment Terms #### Step 1: Choose New Record #### Step 2: Enter short and long descriptions #### Step 3: Enter the verified term/days value #### Step 4: Save #### Step 5: Apply it to a disposable sale and purchase ### Check your work Compare invoice date/due date and Customer/Supplier Ageing at boundary dates.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not change a term to repair one invoice. - Check whether historical invoices keep original due dates. ### Related guides - [Configure Customer, Credit, Loyalty, and Party Rules](https://docs.muhasiberp.com/link/191) - [Review the Customer Ageing Report](https://docs.muhasiberp.com/link/420) - [Review the Supplier Ageing Report](https://docs.muhasiberp.com/link/424) ### What to do next

[**Configure Customer, Credit, Loyalty, and Party Rules**](https://docs.muhasiberp.com/link/191).

# Create a Payment Account Head ### How to Create a Payment Account Head in Muhasib ERP ### Overview This guide will help you create a classification for payment accounts and optionally map its default GL account. The head becomes selectable as Account Type for Payment Accounts and may supply their default GL mapping. ### Who can do this You need access to Payment Account Head Add and Chart of Accounts access when linking GL. ### Before you start Define classification, description, allowed accounts, and approved default GL mapping.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Payment Account Head. ### Create a Payment Account Head #### Step 1: Choose New Record #### Step 2: Enter Short Description and Long Description #### Step 3: Select Default GL Account when Financials is enabled #### Step 4: Save ### Check your work Create a disposable Payment Account and check classification and GL default.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not duplicate heads with equivalent meaning. - Do not remove a head used by accounts. ### Related guides - [Create a Payment Account](https://docs.muhasiberp.com/link/252) - [Build and Maintain the Chart of Accounts](https://docs.muhasiberp.com/link/231) ### What to do next

[**Create a Payment Account**](https://docs.muhasiberp.com/link/252).

# Create a Payment Account ### How to Create a Payment Account in Muhasib ERP ### Overview This guide will help you create an active cash, bank, card, wallet, or other account for receiving/disbursing funds. The account becomes available for payment types, transactions, transfers, vouchers, and statements; opening balance may create financial entries. ### Who can do this You need access to Payment Account Add; Account Head/Chart of Accounts access where needed. ### Before you start Create account head and GL account. Get approved account name/number, description, active state, and opening balance.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Payment Accounts. ### Create a Payment Account #### Step 1: Choose New Record #### Step 2: Enter Account Name and Account Number #### Step 3: Select Account Type/head #### Step 4: Enter Description #### Step 5: Select Default GL Account when available #### Step 6: Enter Opening Balance only from an approved schedule #### Step 7: Set Is Active and save ### Check your work Compare and Confirm Payment Account Statement/Activity, Account Ledger, and Trial Balance.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Do not duplicate an account because it is inactive or unavailable by permission. ### Related guides - [Create a Payment Account Head](https://docs.muhasiberp.com/link/251) - [Create a Payment Type](https://docs.muhasiberp.com/link/253) - [Review the Payment Account Statement Report](https://docs.muhasiberp.com/link/434) ### What to do next

[**Create a Payment Account Head**](https://docs.muhasiberp.com/link/251).

# Create a Payment Type ### How to Create a Payment Type in Muhasib ERP ### Overview This guide will help you create a payment method and associate it with the intended payment account. The method becomes selectable and may auto-select its account when the company setting is enabled. ### Who can do this You need access to Payment Type Add and Payment Account visibility. ### Before you start Create the payment account and define the method's business meaning and checking process.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials/setup → Payment Types. ### Create a Payment Type #### Step 1: Choose New Record #### Step 2: Enter Short and Long Description #### Step 3: Select the associated Payment Account #### Step 4: Save #### Step 5: Test the type in a disposable eligible transaction Test the type in a disposable allowed transaction. ### Check your work Confirm transaction payment, account activity/statement, payment-channel report, and GL use the intended account.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - If account selection is absent, check Pay Account permission. - Do not map multiple methods to an account without checking policy. ### Related guides - [Create a Payment Account](https://docs.muhasiberp.com/link/252) - [Configure This Workstation's POS Experience](https://docs.muhasiberp.com/link/198) - [Review the Payment Channel Report](https://docs.muhasiberp.com/link/428) ### What to do next

[**Create a Payment Account**](https://docs.muhasiberp.com/link/252).

# Update or Retire Payment and Tax Masters ### How to Update or Retire Payment and Tax Masters in Muhasib ERP ### Overview This guide will help you update or retire payment terms, account heads/accounts, payment types, or taxes without breaking transactions and reports. New transactions use updated/active records; historical documents/reports may keep or display current descriptions depending on implementation. ### Who can do this You need access to Relevant Update right; Delete right plus explicit financial approval. ### Before you start Back up the database. Review defaults, items, customers/suppliers, open transactions, balances, integrations, reports, and historical retention.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials/setup → select the relevant master. ### Update or Retire Payment and Tax Masters #### Step 1: Select the exact record by stable ID/name/number #### Step 2: Update description or allowed mapping only after impact review #### Step 3: Prefer inactive/retired state for accounts where available #### Step 4: Replace active defaults through approved configuration #### Step 5: Resolve dependencies through supported source workflows #### Step 6: Delete only with explicit approval and after all checks pass ### Check your work Compare and Confirm payment statements, channel reports, ageing/due dates, tax reports, GL, and historical reprints.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Never delete to clear a balance. - Do not repurpose an existing tax/account for a different legal/accounting meaning. ### Related guides - [Create Payment Terms](https://docs.muhasiberp.com/link/250) - [Create a Payment Account](https://docs.muhasiberp.com/link/252) - [Create a Payment Type](https://docs.muhasiberp.com/link/253) - [Create a Tax](https://docs.muhasiberp.com/link/254) ### What to do next

[**Create Payment Terms**](https://docs.muhasiberp.com/link/250).

# Ledgers & Reconciliation Trace source entries, review ledgers, and match financial balances to supporting activity. # Trace a Source Transaction into the General Ledger ### Trace a Source Transaction into the General Ledger ### Overview This guide will help you trace a sale, purchase, payment, expense, voucher, stock, or production transaction into its accounting entries. You get an auditable source-to-ledger map and can isolate missing, duplicated, or misrouted postings. ### Who can do this You need access to Source transaction and Account/Journal Ledger view. ### Before you start Have the source document number, date, company, amount, tax, payment, stock value, and expected accounting treatment.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Open the source transaction, then Back Office → Muhasib Financials → Journal Ledger or Account Ledger. ### Trace a Source Transaction into the General Ledger #### Step 1: Verify the source document and current status #### Step 2: Record its transaction number, date, totals, party, and linked payments/stock Record its transaction number, date, totals, party, and linked payments/stock movements. #### Step 3: Search the journal/account ledger using available identifiers #### Step 4: Identify every debit and credit generated from the source #### Step 5: Confirm accounts against Accounting Settings and master mappings #### Step 6: Reconcile posting total and status to the source ### Check your work Debits equal credits, the entries link to one source transaction, and balances agree with the source subledger and relevant control account.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Check company, date, status, and centralization before declaring a posting missing. - Correct the source or mapping rather than editing generated ledger lines directly. ### Related guides - [Configure Accounting Settings](https://docs.muhasiberp.com/link/230) - [Review the Journal Ledger](https://docs.muhasiberp.com/link/240) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) ### What to do next

[**Configure Accounting Settings**](https://docs.muhasiberp.com/link/230).

# Review an Account Ledger ### How to Review an Account Ledger in Muhasib ERP ### Overview This guide will help you explain an account balance from opening balance through individual debits and credits. You have a transaction-level explanation of the account balance. ### Who can do this You need access to Account Ledger access and authorized account/company scope. ### Before you start Know the account, exact date range, expected opening/closing balance, and relevant source documents.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Account Ledger. ### Review an Account Ledger #### Step 1: Select company, account, and date range #### Step 2: Confirm opening balance and normal debit/credit direction #### Step 3: Review each posting's date, reference, narration, debit, credit, and running Review each posting's date, reference, narration, debit, credit, and running balance. #### Step 4: Drill into source transactions where supported #### Step 5: Investigate duplicates, gaps, backdating, and unusual manual journals #### Step 6: Compare closing balance with Account Summary and Trial Balance ### Check your work Opening plus debits minus credits, interpreted for account type, reproduces the shown closing balance and agrees with control reports.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm opening-balance inclusion and date boundaries. - Check centralization or summarized postings when source documents are not individually visible. ### Related guides - [Review an Account Summary](https://docs.muhasiberp.com/link/238) - [Review the Journal Ledger](https://docs.muhasiberp.com/link/240) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Review an Account Summary**](https://docs.muhasiberp.com/link/238).

# Review the Journal Ledger ### How to Review the Journal Ledger in Muhasib ERP ### Overview This guide will help you review balanced journal postings and trace them to manual or source-generated origins. You get a posting-level audit trail and a focused exception list. ### Who can do this You need access to Journal Ledger access and authorized company/account scope. ### Before you start Know the date range, journal/reference, source module, account, user, or amount relevant to the review.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Journal Ledger. ### Review the Journal Ledger #### Step 1: Select company and date range #### Step 2: Filter by journal, reference, account, source, or user where supported #### Step 3: Confirm each journal's debit and credit totals balance #### Step 4: Distinguish manual from source-generated entries #### Step 5: Open or locate the source document #### Step 6: Record exceptions such as duplicates, missing links, or unexpected accounts ### Check your work Every reviewed journal balances and reconciles to its detailed record and affected Account Ledgers.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Expand the date range when the source and posting dates differ. - Do not correct generated entries directly. ### Related guides - [Create a Journal Entry](https://docs.muhasiberp.com/link/232) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) ### What to do next

[**Create a Journal Entry**](https://docs.muhasiberp.com/link/232).

# Review Commission Agent and Person Ledgers ### How to Review Commission Agent and Person Ledgers in Muhasib ERP ### Overview This guide will help you explain the balance and activity of a commission agent or other person represented in financial inquiries. You get a traceable explanation of what is owed by or to the person. ### Who can do this You need access to Relevant ledger/inquiry access and authorized person/company scope. ### Before you start Know the person/agent, date range, opening balance, source sales or transactions, settlements, corrections, and expected amount.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Commission Agent Ledger Report or Person Ledger Inquiry. ### Review Commission Agent and Person Ledgers #### Step 1: Select company, person/agent, and date range #### Step 2: Confirm opening balance and balance direction #### Step 3: Review source earnings, charges, payments, receipts, and reversals #### Step 4: Drill into source documents where possible #### Step 5: Investigate unlinked, duplicated, or unexpected entries #### Step 6: Reconcile closing balance to the applicable control/report total Compare and Confirm closing balance to the needed control/report total. ### Check your work Opening plus valid activity reproduces closing balance and agrees with source transactions and settlements.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm whether the report treats credit or debit as positive. - Do not mix customer, supplier, employee, and agent identities without validating the selected person type. ### Related guides - [Pay a Commission Agent](https://docs.muhasiberp.com/link/213) - [Assign Service Staff or a Commission Agent](https://docs.muhasiberp.com/link/529) - [Trace a Source Transaction into the General Ledger](https://docs.muhasiberp.com/link/237) ### What to do next

[**Pay a Commission Agent**](https://docs.muhasiberp.com/link/213).

# Financial Statements Prepare trial balance and payment-account reconciliation before reviewing final statements. # Reconcile a Payment Account Statement ### How to Reconcile a Payment Account Statement in Muhasib ERP ### Overview This guide will help you compare and confirm a Muhasib cash, bank, wallet, or other payment account to an external statement or physical control. The account has an explained balance and a documented list of unresolved timing items. ### Who can do this You need access to Payment-account report access and authorized account scope; correction rights are separate. ### Before you start Have the external statement or count, opening balance, exact cutoff, prior checking, and list of known timing items.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Payment Account Statement Report. ### Reconcile a Payment Account Statement #### Step 1: Select the exact account and statement date range #### Step 2: Confirm opening balance against the prior close #### Step 3: Match receipts, payments, transfers, fees, and reversals by date, amount, Match receipts, payments, transfers, fees, and reversals by date, amount, and reference. #### Step 4: Identify outstanding, duplicate, omitted, or wrongly classified items #### Step 5: Correct source transactions through their originating workflow #### Step 6: Document legitimate timing differences #### Step 7: Confirm the adjusted closing balance ### Check your work Muhasib closing balance plus/minus documented reconciling items equals the external statement or physical balance.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - Confirm report date semantics and opening balance before investigating lines. - Do not post unexplained journals merely to force agreement. ### Related guides - [Manage or Correct a Payment Account Transaction](https://docs.muhasiberp.com/link/235) - [Transfer Funds Between Payment Accounts](https://docs.muhasiberp.com/link/234) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) ### What to do next

[**Manage or Correct a Payment Account Transaction**](https://docs.muhasiberp.com/link/235).

# Prepare and Review a Trial Balance ### How to Prepare and Review a Trial Balance in Muhasib ERP ### Overview This guide will help you produce a balanced trial balance and investigate material or unexpected account balances. You get a balanced accounting control report and documented exceptions for correction or explanation. ### Who can do this You need access to Trial Balance access and authorized financial scope. ### Before you start Complete or identify pending postings, reconciliations, stock valuation, subledger controls, prior-period close, and approved materiality thresholds.

Before saving, check that the correct company is open and that you have permission to complete this task.

### Where to find it Back Office → Muhasib Financials → Trial Balance. ### Prepare and Review a Trial Balance #### Step 1: Select the company and exact as-of date or period #### Step 2: Choose detail/hierarchy and zero-balance options where available #### Step 3: Confirm total debits equal total credits #### Step 4: Compare opening balances with the prior approved close #### Step 5: Reconcile customer, supplier, inventory, tax, cash/bank, and retained-earnings controls #### Step 6: Drill into material, unusual, negative, or suspense balances #### Step 7: Export the reviewed version with filters and timestamp ### Check your work Debit and credit totals agree, control accounts compare and confirm, and closing balances roll into financial statements.

Take a moment to check your work before closing the window. This small check can save time later.

### If something goes wrong - A mathematically balanced report can still contain misclassifications. - Confirm company, period, opening balances, and hidden account filters. ### Related guides - [Review an Account Summary](https://docs.muhasiberp.com/link/238) - [Review an Account Ledger](https://docs.muhasiberp.com/link/239) - [Review Profit and Loss](https://docs.muhasiberp.com/link/242) ### What to do next

[**Review an Account Summary**](https://docs.muhasiberp.com/link/238).

# Reports Review account, ledger, journal, tax, due, ageing, profit, and payment-channel reports. # Troubleshooting Resolve posting, account mapping, balance, period, reconciliation, and correction problems.