Purchase and Supplier Reports
Review purchases, orders, returns, suppliers, ageing, history, and purchasing inquiries.
- Review the Purchase Inquiry
- Review the Purchase Summary Report
- Review the Purchase Order Report
- Review the Purchase Order Inquiry
- Review Purchase Ageing Invoices
- Review the Supplier Change History Report
- Review the Purchase Return Report
- Review the Purchase Return Inquiry
- Review the Supplier Wise Purchase Report
Review the Purchase Inquiry
How to Review the Purchase Inquiry in Muhasib ERP
Overview
This guide will help you find a purchase, inspect its complete transaction chain, and determine whether payment, return, printing, or correction is required.
You get the authoritative purchase view and its dependent records.
Who can do this
You need access to Purchase Inquiry plus purchase, supplier, item, payment, return, stock, tax, and journal visibility.
Before you start
Have purchase/transaction/supplier-invoice/reference number, supplier, date range, item, amount, user, or status.
Where to find it
Back Office → Purchases & Suppliers → Purchase Inquiry.
Review the Purchase Inquiry
Step 1: Set company and a narrow date range
Step 2: Filter by stable identifiers
Step 3: Open the exact purchase
Step 4: Review supplier, invoice/date, lines, costs, discounts, taxes, charges, totals, payment,
Review supplier, invoice/date, lines, costs, discounts, taxes, charges, totals, payment, and status.
Step 5: Trace returns, order/GRN links, stock, supplier balance, and journal
Step 6: Select only the authorized next action
Check your work
Detail reconciles to supplier invoice, stock ledger, supplier ledger, payment account, tax, and journal.
If something goes wrong
- Search using supplier plus invoice number before concluding it is missing.
- Do not delete a posted purchase to correct it.
Related guides
What to do next
Review the Purchase Summary Report
How to Review the Purchase Summary Report in Muhasib ERP
Overview
This guide will help you summarize purchases for a defined scope and compare and confirm totals to detailed source documents.
You get a reproducible purchase control total.
Who can do this
You need access to Purchase Summary Report and relevant purchase visibility.
Before you start
Define company, period, locations, suppliers, statuses, return handling, tax basis, and expected control total.
Where to find it
Back Office → Purchases & Suppliers → Purchase Summary Report.
Review the Purchase Summary Report
Step 1: Set exact scope filters
Step 2: Generate the report
Step 3: Review document count, subtotal, discount, tax, charges, returns, payment, and
Review document count, subtotal, discount, tax, charges, returns, payment, and total shown.
Step 4: Compare groups by date/location/supplier where available
Step 5: Drill to Purchase Inquiry
Step 6: Reconcile supplier, stock, and financial controls separately
Check your work
Summary equals allowed Purchase Inquiry documents for identical filters and status/sign rules.
If something goes wrong
- Check purchase returns and cancelled/open documents.
- Align gross, net, and tax-inclusive comparisons.
Related guides
- Review the Purchase Inquiry
- Review the Supplier Wise Purchase Report
- Reconcile Two Muhasib Reports Safely
What to do next
Review the Purchase Order Report
How to Review the Purchase Order Report in Muhasib ERP
Overview
This guide will help you analyze purchase orders and their ordered, received, and remaining quantities or values.
You get a purchasing commitment and fulfillment analysis.
Who can do this
You need access to Purchase Order Report plus supplier/item/order visibility.
Before you start
Define company, order/expected-date range, supplier, item, location, status, and expected open-order control.
Where to find it
Back Office → Purchases & Suppliers → Purchase Order Report.
Review the Purchase Order Report
Step 1: Set company/date/supplier/item/status filters
Step 2: Generate the report
Step 3: Review ordered, received/converted, cancelled, and remaining quantities/value
Step 4: Identify overdue or partially received orders
Step 5: Drill to Purchase Order Inquiry and linked GRN/purchase
Step 6: Assign authorized supplier or receiving follow-up
Check your work
Sample report lines compare and confirm to orders and all linked receipts/purchases.
If something goes wrong
- Confirm expected date versus order date filters.
- Check partial receipts before treating remaining quantity as overdue.
Related guides
- Review the Purchase Order Inquiry
- Create a Purchase Order
- Receive a Purchase Order through GRN/Purchase
What to do next
Review the Purchase Order Inquiry
How to Review the Purchase Order Inquiry in Muhasib ERP
Overview
This guide will help you find a purchase order, inspect ordered/received/remaining quantities, and choose its next authorized action.
You get the order's source-level fulfillment state.
Who can do this
You need access to Purchase Order Inquiry plus order, supplier, item, GRN, and purchase visibility.
Before you start
Have order/reference, supplier, date range, status, expected date, item, or linked GRN/purchase.
Where to find it
Back Office → Purchases & Suppliers → Purchase Order Inquiry.
Review the Purchase Order Inquiry
Step 1: Set company/date/status filters
Step 2: Search by order/supplier/reference/item
Step 3: Open the exact order
Step 4: Review terms, lines, ordered, received/converted, and remaining quantities
Step 5: Check linked GRNs/purchases and returns
Step 6: Choose receipt, update, cancellation, or closure according to policy
Check your work
Inquiry/order quantities and status compare and confirm to Purchase Order Report and linked documents.
If something goes wrong
- Search linked purchases before repeating receipt/conversion.
- Confirm status definitions for apparently open orders.
Related guides
- Review the Purchase Order Report
- Create a Purchase Order
- Receive a Purchase Order through GRN/Purchase
What to do next
Review Purchase Ageing Invoices
How to Review Purchase Ageing Invoices in Muhasib ERP
Overview
This guide will help you identify outstanding purchase invoices by age and prioritize valid supplier payments or checking.
You get an invoice-level ageing list for cash planning and supplier control.
Who can do this
You need access to Purchase Ageing Invoices plus supplier/purchase/payment visibility.
Before you start
Choose company, as-of date, supplier, payment terms, bucket definitions, unallocated payments/debits/refunds, and payment policy.
Where to find it
Back Office → Purchases & Suppliers → Purchase Ageing Invoices.
Review Purchase Ageing Invoices
Step 1: Set company and exact as-of date
Step 2: Select supplier/status filters
Step 3: Generate the report
Step 4: Review invoice date, due date, outstanding, days/bucket, payments, returns, and
Review invoice date, due date, outstanding, days/bucket, payments, returns, and debits.
Step 5: Drill to invoice and allocations
Step 6: Prioritize valid due balances
Check your work
Outstanding invoice totals and buckets compare and confirm to supplier ledger/ageing at the same cutoff.
If something goes wrong
- Confirm payment terms and unallocated transactions.
- Do not pay balances offset by unresolved debit/return amounts.
Related guides
What to do next
Review the Supplier Change History Report
How to Review the Supplier Change History Report in Muhasib ERP
Overview
This guide will help you identify when, how, and by whom a supplier master record changed.
You get an audit trail or focused logging gap.
Who can do this
You need access to Supplier Change History Report and authorized supplier/user scope.
Before you start
Have supplier, date range, changed field/value, user, or business incident.
Where to find it
Back Office → Purchases & Suppliers → Supplier Change History Report.
Review the Supplier Change History Report
Step 1: Set company and date range
Step 2: Filter by supplier/user/field where supported
Step 3: Review old value, new value, timestamp, and user
Step 4: Compare with current supplier master
Step 5: Correlate with evidence and User Activity
Step 6: Preserve filtered output for authorized review
Check your work
History sequence explains the current supplier value and agrees with authorized evidence.
If something goes wrong
- Absence from this report does not prove no change occurred.
- Protect bank, tax, and contact data in exports.
Related guides
What to do next
Review the Purchase Return Report
How to Review the Purchase Return Report in Muhasib ERP
Overview
This guide will help you analyze purchase returns and compare and confirm them to source purchases, stock, and supplier settlements.
You get a return population for quality, supplier, tax, and financial review.
Who can do this
You need access to Purchase Return Report plus return, supplier, stock, cost, tax, and payment visibility.
Before you start
Define company, period, locations, suppliers, items, statuses, reasons, and expected return count/value.
Where to find it
Back Office → Purchases & Suppliers → Purchase Return Report.
Review the Purchase Return Report
Step 1: Set exact filters
Step 2: Generate the report
Step 3: Review return/source document, supplier, item, quantity, cost, tax, reason, settlement,
Review return/source document, supplier, item, quantity, cost, tax, reason, settlement, and status.
Step 4: Drill to return documents
Step 5: Reconcile stock and supplier debit/refund
Step 6: Compare with purchase summary/control reports
Check your work
Rows compare and confirm to Purchase Return Inquiry, original purchases, stock, supplier ledger, and tax.
If something goes wrong
- Confirm signs and original-purchase linkage.
- Separate rejected receipts from posted returns where needed.
Related guides
What to do next
Review the Purchase Return Inquiry
How to Review the Purchase Return Inquiry in Muhasib ERP
Overview
This guide will help you find a purchase return, inspect its source-purchase link and effects, and determine whether correction is required.
You get source-level return evidence and correction needs.
Who can do this
You need access to Purchase Return Inquiry plus return, source purchase, supplier, payment, and stock visibility.
Before you start
Have return number/reference, source purchase, supplier, item, date range, amount, or user.
Where to find it
Back Office → Purchases & Suppliers → Purchase Return Inquiry.
Review the Purchase Return Inquiry
Step 1: Set company and date range
Step 2: Filter by return/source purchase/supplier/item/status
Step 3: Open the exact return
Step 4: Review quantities, cost, tax, location, batch/serial, reason, and settlement
Step 5: Confirm source-purchase link
Step 6: Trace stock, supplier, payment/debit, and journal effects
Check your work
Inquiry/detail compare and confirm to source purchase, Purchase Return Report, stock ledger, supplier ledger, and refund/debit.
If something goes wrong
- Expand scope and confirm company for missing returns.
- Search for an existing return before entering another.
Related guides
What to do next
Review the Supplier Wise Purchase Report
How to Review the Supplier Wise Purchase Report in Muhasib ERP
Overview
This guide will help you compare purchasing activity by supplier and trace selected totals to source purchases.
You get supplier-level purchasing analysis for sourcing and payment review.
Who can do this
You need access to Supplier Wise Purchase Report plus authorized supplier/purchase scope.
Before you start
Define company, period, locations, suppliers, items, statuses, returns, tax basis, and expected control total.
Where to find it
Back Office → Purchases & Suppliers → Supplier Wise Purchase Report.
Review the Supplier Wise Purchase Report
Step 1: Set company/date/location/supplier filters
Step 2: Generate the report
Step 3: Review document count, quantity, subtotal, discount, tax, charges, returns, and
Review document count, quantity, subtotal, discount, tax, charges, returns, and net total shown.
Step 4: Drill to purchases for material suppliers
Step 5: Compare with Purchase Summary and supplier ledger
Step 6: Investigate duplicate supplier masters
Check your work
Sample supplier totals equal allowed purchases/returns for the same filters.
If something goes wrong
- Separate purchasing volume from outstanding payable.
- Align returned and cancelled document treatment.