Document Numbers, References, Dates, and Cutoffs Reference

Document Numbers, References, Dates, and Cutoffs Reference
Overview
This guide will help you identify transactions uniquely and compare them using the correct document, reference, date, and cutoff fields.
Transactions can be traced across modules and reports without conflating different identifiers or dates.
Who can do this
You need access to Same as the underlying workflow or report.
Before you start
Distinguish internal ID, transaction number, document number, supplier/customer reference, external ID, invoice/order date, due date, posting date, and synchronization time.
Before saving, check that the correct company is open and that you have permission to complete this task.
Where to find it
Open the source form and its inquiry/report.
Document Numbers, References, Dates, and Cutoffs Reference
Step 1: Use stable internal/document IDs to locate the exact record
Step 2: Use external/provider IDs to prevent integration duplicates
Step 3: Treat party-supplied invoice/reference numbers as duplicate controls where applicable
Treat party-supplied invoice/reference numbers as duplicate controls where needed.
Step 4: Identify which date drives fiscal period, working period, due/ageing, stock,
Identify which date drives fiscal period, working period, due/ageing, stock, tax, and report inclusion.
Step 5: Record time zone/business-day cutoff for terminal operations
Step 6: Preserve all identifiers through corrections/conversions
Check your work
One source event maps consistently to its inquiry, stock/payment/journal entries, and external result.
Take a moment to check your work before closing the window. This small check can save time later.
If something goes wrong
Transaction date and sync/posting date can differ.
Do not change dates merely to force report inclusion.
Related guides
Set Report Date, Company, Location, Terminal, and Entity Filters
Prevent and Resolve Duplicate Transactions
Resolve a Closed or Invalid Working Period
What to do next
Set Report Date, Company, Location, Terminal, and Entity Filters.