View Voucher Inquiry

How to View Voucher Inquiry Report in Muhasib ERP

Overview

The Voucher Inquiry Report allows you to search, filter, and view detailed voucher records without modifying the original transactions. It provides quick access to Payment and Receipt vouchers along with their complete transaction details.

This report is useful for reviewing voucher information, verifying accounting entries, auditing financial transactions, and answering customer or supplier inquiries.

ℹ️ Example
Suppose a customer asks whether a Receipt Voucher was recorded for a specific payment. You can open the Voucher Inquiry Report, search using the voucher number or party name, and instantly view the complete voucher details.

Before You Begin

Before viewing the Voucher Inquiry Report, ensure the following requirements are met.

Requirement Description Permissions You have permission to access Voucher Inquiry Reports. Voucher Records At least one Payment or Receipt Voucher exists in the system.

💡 Tip
Use filters to quickly locate specific voucher records instead of browsing the complete list.

View Voucher Inquiry Report

Step 1: Open Voucher Inquiry Report

Navigate to:

Back Office → Reports → Transaction Reports → Voucher Inquiry

The Voucher Inquiry window opens.

Step 2: Search for a Voucher

Use one or more of the available filters to locate the required voucher.

Filter Description Filter by Keyword Search using Transaction Number, Party Name, or other available keywords. Date Range Limit the search to vouchers recorded within a specific period. Voucher Type Display All, Payment, or Receipt vouchers.

Click the Filter button to display matching records.

ℹ️ Note
Multiple filters can be combined to narrow the search results and quickly locate the required voucher.

Step 3: Open Voucher Details

Select the required voucher from the results list.

Click the View Record button.

Muhasib ERP opens the selected Voucher Record in a read-only view displaying complete transaction information.

✅ Result
The complete Voucher Record is displayed for review.

Step 4: Review Voucher Information

The Voucher Inquiry displays complete voucher information including:

Field Description Voucher ID Unique system-generated voucher identifier. Transaction Number Voucher transaction reference number. Party Customer, supplier, or other related party. Voucher Type Payment or Receipt voucher. Amount Voucher amount. Payment Account Account used for the voucher transaction. Notes Additional remarks recorded with the voucher. Recorded By User who created the voucher.

⚠️ Important
Voucher Inquiry is a read-only feature. It allows users to review voucher information but does not permit editing or deleting records.

Step 5: Close the Inquiry

After reviewing the voucher information, close the Voucher Inquiry window or return to the report to view another voucher record.

Result

✅ Voucher Record Viewed Successfully

The selected voucher details have been displayed successfully. Complete Payment or Receipt voucher information is available for review. Voucher records can be searched using multiple filtering options. The inquiry helps verify voucher transactions without modifying accounting records.

Best Practices

Apply filters before opening voucher records to reduce search time. Use Transaction Number whenever possible for accurate searches. Verify the Voucher Type before reviewing transaction details. Review voucher information before making any accounting adjustments through the Voucher Entry module. Use Voucher Inquiry for verification purposes instead of editing live records.

Frequently Asked Questions

Can I search vouchers by Transaction Number?

Yes. Use the Filter by Keyword option to search by Transaction Number, Party Name, or other available keywords.

Can I filter vouchers by type?

Yes. You can display All, Payment, or Receipt vouchers.

Can I search vouchers within a specific date range?

Yes. Select the required From and To dates before applying the filter.

Can I edit a voucher from Voucher Inquiry?

No. Voucher Inquiry is a read-only feature. To modify a voucher, use the Update Voucher Entry function.

Can I delete a voucher from Voucher Inquiry?

No. Voucher deletion must be performed through the Delete Voucher Entry feature.

Why can't I find a voucher?

Verify that the selected date range, voucher type, and keyword filters match the voucher you are searching for.

Create a New Voucher Update a Voucher Entry Delete a Voucher Entry View Voucher Summary Report Print Voucher Receipt

Next Step

Continue by learning how to Print a Voucher Receipt to generate a printable copy of an individual voucher transaction.

Product: Muhasib ERP