Receive a Purchase Order through GRN/Purchase
How to Receive a Purchase Order through GRN/Purchase in Muhasib ERP
Overview
This guide will help you record goods received against a purchase order and preserve ordered, received, and remaining quantities.
Muhasib updates receipt and source-order status and may post stock and payable entries depending on the chosen path.
Who can do this
You need access to Purchase Order receipt/conversion, Purchase/GRN, and relevant supplier/item/location rights.
Before you start
Have the purchase order, delivery note, physical count, inspection result, batch/serial/expiry data, location, and supplier invoice if available.
Before saving, check that the correct company is open and that you have permission to complete this task.
Where to find it
Open Purchase Order, locate the order, and use its receive/convert action; or use the linked GRN/Purchase workflow.
Receive a Purchase Order through GRN/Purchase
Step 1: Select the correct open purchase order
Step 2: Compare delivered items with ordered lines
Step 3: Enter accepted quantities only; record rejected/short quantities separately
Step 4: Confirm units, locations, batches, serials, and expiry dates
Step 5: Enter supplier delivery/invoice references
Step 6: Review received and remaining quantities
Step 7: Save once and retain the GRN/purchase number
Check your work
Compare and Confirm order, delivery note, GRN/purchase, stock ledger, remaining quantity, supplier ledger, and duplicate status.
Take a moment to check your work before closing the window. This small check can save time later.
If something goes wrong
- Never mark undelivered quantity as received.
- Check whether a partial receipt already exists before retrying.