Record Payment or Refund From a Supplier
How to Record Payment or Refund From a Supplier in Muhasib ERP
Overview
This guide will help you record money received from a supplier against an approved debit, return, or overpayment.
Muhasib records incoming money and reduces the supplier debit or updates the supplier balance.
Who can do this
You need access to Supplier refund/payment-from-supplier plus supplier and receiving-account.
Before you start
Confirm supplier, amount, date, method, receiving account, reference, source debit/return, and approval.
Before saving, check that the correct company is open and that you have permission to complete this task.
Where to find it
Back Office → Purchases & Suppliers → supplier payment/refund workflow; check the transaction direction shown by the form.
Record Payment or Refund From a Supplier
Step 1: Start the supplier receipt/refund transaction
Step 2: Confirm the form represents money coming from the supplier
Step 3: Select supplier, date, method, receiving account, amount, and reference
Step 4: Link eligible debit/return transactions where supported
Link allowed debit/return transactions where supported.
Step 5: Review direction and totals carefully
Step 6: Save once and retain receipt evidence
Check your work
Compare and Confirm bank/cash receipt, supplier ledger, source return/debit, allocation, and general ledger.
Take a moment to check your work before closing the window. This small check can save time later.
If something goes wrong
- Stop if the form indicates a payment to the supplier instead.
- Search by reference before retrying.