Correct or Reverse a Supplier Transaction
Correct or Reverse a Supplier Transaction
Overview
This guide will help you correct an allowed supplier transaction while preserving an auditable history.
Muhasib updates or reverses the document and dependent balances according to transaction rules.
Who can do this
You need access to Update/reverse permission for the transaction type and accounting period.
Before you start
Identify the original document, error, correct values, stock/payment dependencies, period status, evidence, and approver.
Before saving, check that the correct company is open and that you have permission to complete this task.
Where to find it
Open the relevant Purchases & Suppliers transaction list and locate the original document.
Correct or Reverse a Supplier Transaction
Step 1: Open the original document by number
Step 2: Review stock, allocations, payments, returns, tax, and later dependencies
Step 3: Update only fields the application permits without changing economic substance
Step 4: Reverse/cancel when party, amount, inventory, account, or posting is wrong
Step 5: Record correction reason and approval reference
Step 6: Create one correct replacement if required
Check your work
Confirm original status, reversal link, replacement, stock ledger, supplier ledger, tax, and general ledger.
Take a moment to check your work before closing the window. This small check can save time later.
If something goes wrong
- Never conceal an error with an unexplained offset.
- Resolve closed-period constraints through authorized accounting procedure.