Import Item Stock
How to Import Item Stock in Muhasib ERP
Overview
This guide will help you import approved item quantities by location/batch and compare and confirm the resulting inventory.
The import changes recorded inventory and may affect valuation/accounting depending on implementation.
Who can do this
You need access to Import Item Stock plus inventory/location and needed financial permissions.
Before you start
Back up the database, freeze stock movement, get a physical/source schedule at one timestamp, and create all items, units, locations, batches/serials, fiscal year, and accounts.
Before saving, check that the correct company is open and that you have permission to complete this task.
Where to find it
Back Office → Items & Advanced Inventory → Import Item Stock.
Import Item Stock
Step 1: Use the target-build template
Step 2: Map each row to one item, unit, location, and batch/serial scope
Step 3: Validate quantity, cost, date, identifiers, and duplicates
Step 4: Import a small pilot into a restored snapshot
Step 5: Review errors and determine whether any rows committed
Step 6: Restore, correct, and import the approved final file once
Step 7: Resume stock movement only after reconciliation
Check your work
Compare and Confirm every file total with Stock Report, Stock Ledger, batch/serial inquiry, location totals, valuation, and GL where needed.
Take a moment to check your work before closing the window. This small check can save time later.
If something goes wrong
- Do not rerun an uncertain file.
- Do not offset duplicates with unexplained negative rows.